Meeting Minutes

Monday, September 11th, 2023

Minutes of the Regular Public Meeting of Council held on Monday, September 11th, 2023 in Council Chambers.

Attendees: Deputy Mayor Kimberly Blackwood (Chair)

Mayor Keith Howell (via Remote Attendance)

Councillor Gordon Blackwood

Councillor Dale Howell

Councillor Mitchell Nippard

Clerk/Manager Dianne Goodyear

Absent: Councillor Hayward Morgan

Councillor Tony Moyles

Call to Order: Chair @ 7:30 p.m.

Agenda: Motion-4826-23-Councillor D. Howell/Councillor G. Blackwood

Resolve that the Agenda be adopted as presented.

In favour: DM Blackwood Mayor K. Howell

Councillor G. Blackwood Councillor D. Howell

Councillor M. Nippard

Opposed: 0

Abstaining: 0

Motion Carried.

Minutes: DM Blackwood asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of August 14th, 2023 which had been circulated to all members.

Motion-4827-23-Councillor M. Nippard/Councillor D. Howell

Resolve that the Minutes of the Regular Public Council Meeting of August 14th, 2023 be adopted as circulated.

In favour: DM Blackwood Mayor K. Howell

Councillor G. Blackwood Councillor D. Howell

Councillor M. Nippard

Opposed: 0

Abstaining: 0

Motion Carried.

Business

Arising: Water & Sewer Phase 4

Municipal Affairs are reviewing the tenders for an Engineer for the Water and Sewer Project and will provide their recommendation upon completion of their review.

Fire Van

Members discussed the possibility of obtaining a 2023 Cube Van that Councillor G. Blackwood presented information on through the Community Collaboration Grant application. Further research is required and the information gathered will be brought back to the next meeting for further discussion.

Seniors’ Social Inclusion Funding

The Introduction to Shuffleboards/Grand Opening is scheduled for Saturday, Sept. 16th, from 2 – 4 p.m. weather permitting. Finger Foods will be available including the Heathy Food and Beverage Options provided with the funding.

Main Street South Sewer (Camera)

Only one quote has been received to date which does not include plugging manholes, pumping lines and jetting if required. As soon as the remaining quote(s) have been received, the work will be scheduled.

Waterline Leaks

Motion-4828-23-Councillor G. Blackwood/Mayor K. Howell

Resolve to award the waterline repair at 187 Main Street and the valve repair on Route 330 to ANW to be completed within the next 2 weeks if at all possible.

In favour: DM Blackwood Mayor K. Howell

Councillor G. Blackwood Councillor D. Howell

Councillor M. Nippard

Opposed: 0

Abstaining: 0

Motion Carried.

Business

Arising: PCH

On August 28th, 2023, the Town was notified in writing by Denise Jackman, NL Housing, that the shelter guests were no longer in Carmanville and that they won’t be relocating back here.

Committees:

Finance: Community Collaboration Grants

Council is looking into applying for this grant to purchase of a new Fire Van as previously discussed under: Fire Van. Deadline to apply is October 31st, 2023.

Active NL Funding

The Active NL Fund is designed to support active healthy living. Funding is available for initiatives, infrastructure, and equipment that increases participation in physical activity, sport, active recreation, and supports healthy eating for individuals of all ages. This information will be passed on to the Recreation Committee to see if they have any interest in applying. Deadline to apply is October 31st, 2023.

Collections Report

The Collections Report for the month of August was presented to and reviewed by members. Collection of arrears is progressing steadily.

Funding/Phoenix Academy/Partnership

The Town recently partnered with Phoenix Academy for them to apply for funding under the FCC AgriSpirit Fund.

Motion-4829-23-Councillor G. Blackwood/Councillor D. Howell

Resolve to enter into an agreement between FCC AgriSpirit, Phoenix Academy and the Town of Carmanville and to authorize Mayor/Deputy Mayor and Town Clerk/Manager to sign the agreement on behalf of the Town as a Funding Partner.

In favour: DM Blackwood Mayor K. Howell

Councillor G. Blackwood Councillor D. Howell

Councillor M. Nippard

Opposed: 0

Abstaining: 0

Motion Carried.

Public Works: Water Report

The Water Report from Government Services testing on September 6th, 2023 was Satisfactory.

Chlorine Readings

Chlorine Readings for the month of August was presented to and reviewed by members. Readings were within the recommended guidelines.

Water Usage/Flow Data

The Water Usage and Flow Data reports for the month of August were presented to and reviewed by members. The average water usage was 167,136 gallons per day.

Town Pickup Maintenance

It was brought to Council’s attention that the front and back brakes and rotors need to be replaced on the Town Pickup immediately. A letter will be given to the Maintenance Workers that effective immediately vehicle inspections are to be conducted on the Town Pickup and Loader bi-weekly. The inspection must be recorded, signed and dated and be submitted to Council by-weekly for their perusal.

Fire Dept: Membership Application

Motion-4830-23-Councillor G. Blackwood/Councillor M. Nippard

Resolve that the application for Membership to the Fire Department from Dale Saunders be approved as presented and recommended by Fire Chief White.

In favour: DM Blackwood Mayor K. Howell

Councillor G. Blackwood Councillor D. Howell

Councillor M. Nippard

Opposed: 0

Abstaining: 0

Motion Carried.

Accounts

Payable:

Receiver General for Canada $3,889.28 – Payroll Remit (Paid)

NAPE $ 83.60 – Union Dues (Paid)

CIBC Mellon $ 472.68 – Pension Remit. (Paid)

Bell Aliant $ 321.76 – Phone/Internet (Paid)

Bell Aliant $ 81.44 – Phone – Fire Dept. (Paid)

Bell Mobility $ 39.33 – Phone – Cell (Paid)

NL Power $ 111.68 – Hydro – Fire Hall (Paid)

NL Power $ 126.75 – Hydro – Booster Stn. (Paid)

NL Power $ 32.49 – Hydro – Garage (Paid)

NL Power $ 33.53 – Hydro – Lift Stn. (Paid)

NL Power $ 146.59 – Hydro – Mun. Bldg. (Paid)

NL Power $ 61.16 – Hydro – Chlor. Cham. (Paid)

Carmanville Valu Grocer $ 62.77 – Kitchen Supplies

Pennell’s Service Station $ 80.10 – Town P/U (Paid)

D & M Services $1,380.00 – Class A Rink/Town (Paid)

G & M Services $ 674.64 – Gas – Town (Paid)

Rockwater $1,783.88 – Chlorine

Cal Legrow $ 64.00 – Insurance Quad

Concrete Concepts And Rentals Inc. $ 361.33 – Flat Bar – Trailer

Tulk’s Home Hardware $1,104.25 – Janitorial/AC/Paint/Stain

Central NL Waste Management $2,415.00 – Tipping Fees

Central Office Equipment $ 326.01 – Office Supplies

Motion-4831-23-Mayor Howell/Councillor D. Howell

Resolve that the outstanding accounts be paid in full as presented.

In favour: DM Blackwood Mayor K. Howell

Councillor G. Blackwood Councillor D. Howell

Councillor M. Nippard

Opposed: 0

Abstaining: 0

Motion Carried.

New Business: Shed Permit

The request to build a shed at 274 Main Street was approved as per Town Policy and the Town’s Accessory Building Permit Regulations provided.

Town Water Hook-up

The request to connect to Town Water at 368 Main Street must be referred to Newfoundland Power as there is a power line close to the trailer. Further research is also required and all results will be brought back to a future meeting for further discussion.

Complaints re Dirt Bikes

A complaint regarding dangerous operation of a dirt bike on August 17th, 2023 was presented to Council. Members were in agreement to pass the complaint along to the RCMP.

Member’s

Business: Municipal Enforcement Info Session

The Municipal Enforcement Info Session is scheduled in Newtown on September 14th, 2023. Councillor H. Morgan will be attending on behalf of Council.

Member’s

Business; Rink Renovations

The Rink Renovations were applied for under the Community Enhancement Program. We have not had any response to date.

Rink Lighting

Motion-4832-23-Councillor D. Howell/Councillor G. Blackwood

Resolve to install 2 LED Street Lights/Poles through Newfoundland Power at the Rink as per their recommendation and prices provided.

In favour: DM Blackwood Mayor K. Howell

Councillor G. Blackwood Councillor D. Howell

Councillor M. Nippard