Monday, October 20th, 2025
Minutes of the Regular Public Council Meeting held on Monday, October 20th, 2025 in Council Chambers.
Attendees: Mayor Marilyn Tulk (Chair)
Deputy Mayor Hayward Morgan
Councillor Samantha Budden
Councillor Elaine Coles
Councillor Mitchell Nippard
Councillor Brian Thompson
Councillor Brittany Whalen
Acting Clerk/Manager Sandra Boone
Call to Order: Chair @ 7:30 p.m.
Agenda: Resolution-130-25-Councillor M. Nippard/Councillor B. Whalen
Be it Resolved that the Agenda be adopted as circulated.
In favour: Mayor Tulk DM Morgan
Councillor S. Budden Councillor E. Coles
Councillor M. Nippard Councillor B. Thompson
Councillor B. Whalen
Opposed: 0
Abstaining: 0
Resolution Carried.
Minutes:
Mayor Tulk asked if there were any errors of omissions to the Minutes of the Regular Public Council Meeting of October 6th, 2025 which had been circulated to all members.
Resolution-131-25-DM Morgan/Councillor E. Coles
it Resolved that the Minutes of the Regular Public Council Meeting of October 6th, 2025 be adopted as circulated.
In favour: Mayor Tulk DM Morgan
Councillor S. Budden Councillor E. Coles
Councillor M. Nippard Councillor B. Thompson
Councillor B. Whalen
Opposed: 0
Abstaining: 0
Resolution Carried.
Guest: RCMP Staff Sargent Larry Turner
Guest Staff Sargent Turner came in to follow up on email that was sent August 20, 2025. There wasn’t much of an update as such and advised that he is still looking for members for Carmanville. There is a country wide shortage of members and we are no different.
Discussion was had between Staff Sargent Turner and Council and the public that were in attendance about the main problems that we are looking at here in town, which would be speeding, dangerous drivers, drugs, ATV usage, etc. He advised that the best course of action for these events that are witnessed is to go into the RCMP detachment and submit a written, formal complaint. Resident inquired if these complaints being looked at as he had personally sent one in 2 weeks ago. Staff Sargent Turner will look into these reports. He also advised that some next steps that we could take would be reaching out to our MP and MHA for more RCMP visibility, speed cameras, and also municipal enforcement officers. These are things Council will look into. Staff Sargent Turner was thanked for coming in to discuss and left the meeting at 8:26pm.
Business
Arising; Speed bumps/Lower speed limit
Email received from the Supervisor of Trans and Works Lumsden who advised that Transportation and Infrastructure does not install speed bumps on any of our provincial roads. This would be all roads in Carmanville with the exception of Army Road, Burry’s Lane and Tower Road. As for lowering the speed limit in town, it has to go through the engineering department.
Resolution-132-25-Councillor M Nippard/Councillor B Thompson
Be it Resolved that Council will send a letter to the Engineering Department to request lowering the speed limit in town.
In favour: Mayor Tulk DM Morgan
Councillor S. Budden Councillor E. Coles
Councillor M. Nippard Councillor B. Thompson
Councillor B. Whalen
Opposed: 0
Abstaining: 0
Resolution Carried.
Committees:
Finance: W.S. Project 17-GI-24-00026
We have been waiting on Scope change approval for the past tender that was sent out. The Scope change was approved and signed off on October 6, 2025. The only bidder expired on Oct. 3, 2025. Council has decided to wait to retender in January 2026.
Resolution-133-25-Councillor E. Coles/Councillor S. Budden
Be it Resolved that Council will advise Municipal Affairs that they will wait to retender in January 2026.
In favour: Mayor Tulk DM Morgan
Councillor S. Budden Councillor E. Coles
Councillor M. Nippard Councillor B. Thompson
Councillor B. Whalen
Opposed: 0
Abstaining: 0
Resolution Carried.
Canada Summer Jobs
Applications for 2026 Canada Summer Jobs will be open November 4, 2025. Council will apply for CSJ again for 2026.
Resolution-134-25-DM Morgan/Councillor S. Budden
Be it Resolved that Council will apply again for 2026 Canada Summer Jobs.
In favour: Mayor Tulk DM Morgan
Councillor S. Budden Councillor E. Coles
Councillor M. Nippard Councillor B. Thompson
Councillor B. Whalen
Opposed: 0
Abstaining: 0
Resolution Carried.
Utility Trailer
Discussion was had about the old Utility Trailer that we have here at the town. It was decided to issue a Public Tender for it “For Parts, Not in working condition, As is/Where is”
Resolution-135-25-DM Morgan/Councillor B. Whalen
Be it Resolved that Council will issue a Public Tender on the Utility Trailer “For Parts, Not in working condition, as is/where is”.
In favour: Mayor Tulk DM Morgan
Councillor S. Budden Councillor E. Coles
Councillor M. Nippard Councillor B. Thompson
Councillor B. Whalen
Opposed: 0
Abstaining: 0
Resolution Carried.
Water Report
Water Report was presented to Council. All reports were satisfactory.
Clean up week
Council had a request to see if we would be able to pick up large vehicle parts during clean up week. After discussion, it was decided that we do not have the means or ability to accommodate this, and resident will be let known.
Sewer problem
Council was advised by a resident that there is a sewage leakage that is running from their sewage system into the ditch on the side of the road. After discussion, Council decided that is nothing the Town can do as it is not the Towns Sewer system, but private. Resident will be advised.
Fire Dept: Jr. Firefighter Program
Our FD has just started it’s 4th year of the Junior Firefighter Program. They have 10 members this year. 8 returning, 8 new.
Fire Dept: FD Request to donate
Resolution-136-25-Councillor B. Thompson/Councillor E. Coles
Be it Resolved that Council approves of the Fire Department’s donation of $100 to the Phoenix Academy’s Breakfast Program.
In favour: Mayor Tulk DM Morgan
Councillor S. Budden Councillor E. Coles
Councillor M. Nippard Councillor B. Thompson
Councillor B. Whalen
Opposed: 0
Abstaining: 0
Resolution Carried.
Recreation: New Member Request
(8:53 p.m. Councillor B. Whalen was asked to leave meeting due to conflict of interest)
Resolution-137-25-DM Morgan/Councillor B. Thompson
Be it Resolved that Brittany Whalen’s request to join the Carmanville Recreation Committee be approved.
In favour: Mayor Tulk DM Morgan
Councillor S. Budden Councillor E. Coles
Councillor M. Nippard Councillor B. Thompson
Opposed: 0
Abstaining: 0
Resolution Carried.
(8:54 p.m. Councillor B. Whalen is back to meeting)
Accounts
Payable:
TRIO Benefits $ 349.06 – Health Premiums
Bell Mobility $ 39.73 – Phone – Cell
Bell Aliant $ 81.36 – Phone – Fire Dept.
Resolution-138-25-Councillor M. Nippard/Councillor S. Budden
Be it Resolved Accounts Payable be paid as presented.
In favour: Mayor Tulk DM Morgan
Councillor S. Budden Councillor E. Coles
Councillor M. Nippard Councillor B. Thompson
Councillor B. Whalen
Opposed: 0
Abstaining: 0
Resolution Carried.
Correspondence:
From Regarding Action
MAA Central Regional Director Info only
(Council went over, deadline to nominated is November 6, 2025)
New Business: Basement Apt. Rented
Was notified by resident that their apartment located at 103 Main Street is rented again, Council to increase the Water Fee.
Members
Business: SAM Rep
DM Morgan will stay on as our SAM Rep.
Adjournment: Resolution-139-25-DM Morgan/Councillor S. Budden
Be it Resolved that Council do now adjourn.
In favour: Mayor Tulk DM Morgan
Councillor S. Budden Councillor E. Coles
Councillor M. Nippard Councillor B. Thompson
Councillor B. Whalen
Opposed: 0
Abstaining: 0
Resolution Carried.
Meeting adjourned at 9:12 p.m.
Monday, October 6th, 2025
Minutes of the Elections for Mayor and Deputy Mayor and the First Meeting of the New Council for 2025 – 2029 held on Monday, October 6th, 2025 in Council Chambers.
Attendees: Samantha Budden Elaine Coles
Hayward Morgan Mitchell Nippard
Brian Thompson Marilyn Tulk
Brittany Whalen
Returning Officer Dianne Goodyear
Swearing in of New Council:
All members completed an “Oath of Office” which will be attached to the official Minutes and a copy will be given to each member for their personal files.
Campaign Disclosure Statements:
All members completed the Campaign Disclosure Statements as required under the Municipal Elections Act.
Municipal Code of Conduct for Councillors:
Town Clerk/Manager conducted training on the Municipal Code of Conduct for Councillors including “Conflict of Interest” for all members as required under the Municipal Code of Conduct Act. Town Clerk/Manager spoke on “Conflict of Interest” with regards to councillor’s responsibility to declare, the procedure to follow if you are in a conflict or interest; the procedure of receiving and dealing with complaints of a conflict of interest and penalties for conflict of interest.
Council Information/Updates
All members were given a binder which includes the Towns and Local Service Districts Act, Rules of Procedure for the Conduct of Council Meetings, and other information relevant to conducting Council Business. A brief overview of the information contained was presented to members. Members were informed that a tour of all town facilities and a meeting with or reports from the Fire Chief, Recreation Chair and Habitat Chair regarding the status of their Committees will be set up in the near future.
Municipal Elections:
Mayor Election:
Returning Officer conducted the Election for the position of Mayor.
Hayward Morgan was nominated by Mitchell Nippard and seconded by Samantha Budden. Hayward accepted the nomination.
Marilyn Tulk was nominated by Elaine Coles and seconded by Brian Thompson. Marilyn accepted the nomination.
There were no other nominations for Mayor so the Returning Officer declared Nominations Closed and a Vote was taken by Secret Ballot.
The results were:
5 Votes for Marilyn Tulk for Mayor
2 Votes for Hayward Morgan for Mayor
Marilyn Tulk was declared Mayor.
Deputy Mayor Election:
Returning Officer conducted the Election for the position of Deputy Mayor.
Samantha Budden was nominated by Mitchell Nippard and seconded by Marilyn Tulk. Samantha accepted the nomination.
Hayward Morgan was nominated by Samantha Budden and seconded by Brittany Whalen. Hayward accepted the nomination.
There were no other Nominations for the position of Deputy Mayor so the Returning Officer declared Nominations Closed and a Vote was taken by Secret Ballot.
The results were:
4 Votes for Hayward Morgan for Deputy Mayor
3 Votes for Samantha Budden for Deputy Mayor.
Hayward Morgan was declared Deputy Mayor.
The Election requirements concluded at 8:10 p.m. and the Chair was passed to Mayor Marilyn Tulk to begin the Regular Public Meeting of Council.
Monday, October 6th, 2025
Minutes of the Regular Public Meeting of Council held on Monday, October 6th, 2025 in Council Chambers.
Attendees: Mayor Marilyn Tulk (Chair)
Deputy Mayor Hayward Morgan
Councillor Samantha Budden
Councillor Elaine Coles
Councillor Mitchell Nippard
Councillor Brian Thompson
Councillor Brittany Whalen
Clerk/Manager Dianne Goodyear
Call to Order: Chair @ 8:15 p.m.
Agenda: Resolution-123-25-DM Morgan/Councillor M. Nippard
Be it Resolved that the Agenda be adopted as circulated.
In favour: Mayor Tulk DM Morgan
Councillor S. Budden Councillor E. Coles
Councillor M. Nippard Councillor B. Thompson
Councillor B. Whalen
Opposed: 0
Abstaining: 0
Resolution Carried.
Minutes: Resolution-124-25-Councillor M. Nippard/DM Morgan
Be it Resolved that the Minutes of the Regular Public Council Meeting of September 25th, 2025 be adopted as circulated.
In favour: Mayor Tulk DM Morgan
Councillor S. Budden Councillor E. Coles
Councillor M. Nippard Councillor B. Thompson
Councillor B. Whalen
Opposed: 0
Abstaining: 0
Resolution Carried.
Committees:
Finance: Signing Authorities
The new signing authorities: Mayor Marilyn Tulk, Deputy Mayor Hayward Morgan or Councillor Brittany Whalen along with the signature of the Town Clerk/Manager or Acting Town Clerk/Manager is required for all cheques issued by the Town.
Disclosure Statements
Resolution-125-25-Councillor E. Coles/Councillor S. Budden
Be it Resolved that the meeting enter into a “Privileged Session” to discuss this topic.
In favour: Mayor Tulk DM Morgan
Councillor S. Budden Councillor E. Coles
Councillor M. Nippard Councillor B. Thompson
Councillor B. Whalen
Opposed: 0
Abstaining: 0
Resolution Carried.
Disclosure Statements were completed and reviewed by members.
Resolution-126-25-Councillor M. Nippard/DM Morgan
Be it Resolved that the meeting be returned to an “Open Session”.
In favour: Mayor Tulk DM Morgan
Councillor S. Budden Councillor E. Coles
Councillor M. Nippard Councillor B. Thompson
Councillor B. Whalen
Opposed: 0
Abstaining: 0
Resolution Carried.
Public Works: Chlorine Readings
Chlorine Readings for the month of September were presented to and reviewed by members. Readings were within the recommended guidelines.
Public Works: Water Usage/Flow Data
The Water Usage and Flow Data Reports for the month of September were presented to and reviewed by members. The average water usage was 170,623 gallons per day.
Accounts
Payable:
Twin City Paving $18,400.00 – Pavement Replacement (Paid)
CNWM $ 2,089.40 – Tipping Fees
Carmanville Valu Grocer $ 27.60 – Sympathy Cards
Desjardins $ 528.30 – Pension Premiums
EMCO $ 1,796.09 – Waterline Supplies
G & M Services $ 466.76 – Gas: 296.76: Diesel: 170
Municipal Assessment Agency $ 3,029.00 – 4th Quarter Assessment Fees
NAPE $ 88.22 – Union Dues
NL Power $ 2,059.47 – Hydro – Street Lighting
OK Tire $ 2,856.56 – Tires – Loader
Pennell’s Service Station $ 88.49 – Comp Check/Filter/Tire rep
Tulk’s Home Hardware $ 55.13 – Janitorial/Garage supplies
Receiver General for Canada $ 4,110.20 – Payroll Remittance
(Mayor Tulk left the meeting at 8:25 p.m. due to a conflict of interest. DM Morgan took the chair)
Resolution-127-25-Councillor E. Coles/Councillor M. Nippard
Be it Resolved that the outstanding accounts be paid in full as presented.
In favour: DM Morgan Councillor S. Budden
Councillor E. Coles Councillor M. Nippard
Councillor B. Thompson Councillor B. Whalen
Opposed: 0
Abstaining: 0
Resolution Carried.
(Mayor Tulk returned to the meeting at 8:35 p.m. and resumed the Chair).
Correspondence:
From Regarding Action
CNWM Curbside Collection Fee Increase Info Only
CNWM Nomination for Central Regional Board Councillor B. Whalen was nominated
New Business: Temporary Water Connection
A request to install a temporary underground waterline from the residence at 100 Main Street South to a trailer was presented to and discussed by members.
Resolution-128-25-Councillor E. Coles/DM Morgan
Be it Resolved that the request to install a temporary underground waterline connection from the residence to the trailer at 100 Main Street South be approved for a period of 6 months. All cost associated with the installation are the responsibility of the resident. Water fee will be charged on a monthly basis for the next 6 months.
In favour: Mayor Tulk DM Morgan
Councillor S. Budden Councillor E. Coles
Councillor M. Nippard Councillor B. Thompson
Councillor B. Whalen
Opposed: 0
Abstaining: 0
Resolution Carried.
Members
Business: Committee Liaisons
Members volunteered as Committee Liaisons as follows:
Finance Committee: Habitat Committee:
Councillor S. Budden Councillor B. Thompson
Councillor E. Coles Councillor B. Whalen
Councillor M. Nippard
Fire Dept: Public Works:
Councillor S. Budden DM Morgan
Councillor M. Nippard Councillor B. Thompson
Recreation: Climate Change:
Councillor E. Coles Mayor Tulk
Councillor B. Whalen DM Morgan
OHS:
DM Morgan (Employer Chair)
Councillor M. Nippard
(Mayor is ex-officio member on all Committees)
Committee Liaisons will submit a brief report on Committee Meetings to Council on a regular basis. All other request and correspondence must come from the Chair in writing to the Town Clerk/Manager to be brought forward to Council Meetings.
Council Mandatory Training
As per the Municipal Code of Conduct Act, all members must attend the following Mandatory Training on 5 modules within 6 months of taking office:
Roles and Responsibilities
Meetings and Procedures
Budgets and Financial Management
Conflicts of Interest
ATIPP
Members were in agreement that in person training be set up as soon as possible.
Members
Business: Town Office visit/school
Councillor E. Coles and Councillor B. Whalen volunteered to host a visit to the town office by Grades 1 and 2 classes. The visit will be set up as soon as possible.
Meeting with RCMP
As per the latest correspondence from Staff Sargent L. Turner with the RCMP, a meeting will be set up as soon as possible to discuss the progress he’s made on council’s request for more patrols and for RCMP members to return to our community.
MNL Convention
The MNL Conference, Trade Show and AGM will be held in Corner Brook from November 20th to the 22nd, 2025. Any member wishing to attend should contact the town office to get registered.
Adjournment: Resolution-129-25-Councillor M. Nippard/Councillor B. Thompson
Be it Resolved that Council do now adjourn to meet again on Monday, October 20th, 2025 at 7:30 p.m.
In favour: Mayor Tulk DM Morgan
Councillor S. Budden Councillor E. Coles
Councillor M. Nippard Councillor B. Thompson
Councillor B. Whalen
Opposed: 0
Abstaining: 0
Resolution Carried.
Meeting adjourned at 9:30 p.m.
