Monday, June 28th, 2021
Minutes of the Regular Public Meeting of Council held on Monday, June 28th, 2021 in Council Chambers.
Attendees: Deputy Mayor Marlene Peddle (Chair) – (Arrived Late)
Councillor Dale Howell (Chair – Beginning of Meeting)
Councillor Shawn Budgell
Councillor Gordon Blackwood
Councillor Michael Wheaton
Councillor Dwight Day
Clerk/Manager Dianne Goodyear
Absent: Mayor Keith Howell
Call to Order: Councillor D. Howell (Chair) @ 7:30 p.m.
Agenda: Motion-4789-21-Councillor S. Budgell/Councillor G. Blackwood
Resolve that the Agenda be adopted as circulated.
In favour: Councillor D. Howell Councillor S. Budgell
Councillor G. Blackwood Councillor M. Wheaton
Councillor D. Day
Opposed:0
Abstaining:0
Motion Carried.
MIN1221: Councillor D. Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of June 7th, 2021 which had been circulated to all members.
Motion-4790-21-Councillor S. Budgell/Councillor G. Blackwood
Resolve that the Minutes of the Regular Public Council Meeting of June 7th, 2021 be adopted as circulated.
In favour: Councillor D. Howell Councillor S. Budgell
Councillor G. Blackwood Councillor M. Wheaton
Councillor D. Day
Opposed:0
Abstaining:0
Motion Carried.
MIN1321: Councillor D. Howell asked if there were any errors or omissions to the Minutes of the Special Public Council Meeting of June 22nd, 2021 which had been circulated to all members.
Motion-4791-21-Councillor S. Budgell/Councillor G. Blackwood
Resolve that the Minutes of the Special Public Council Meeting of June 22nd, 2021 be adopted as circulated.
In favour: Councillor D. Howell Councillor S. Budgell
Councillor G. Blackwood Councillor M. Wheaton
Councillor D. Day
Opposed:0
Abstaining:0
Motion Carried.
Business
Arising: Fire Van
Members were informed that the Fire Van had been inspected earlier today and is back in service as of today.
Canada Summer Student
Motion-4792-21-Councillor M. Wheaton/Councillor G Blackwood
Resolve to request approval from the Minister of Municipal Affairs to hire Ashton Peddle as the summer student for the town.
In favour: Councillor D. Howell Councillor S. Budgell
Councillor G. Blackwood Councillor M. Wheaton
Councillor D. Day
Opposed:0
Abstaining:0
Motion Carried.
Business
Arising: Provincial Summer Student
The Town did not receive approval to hire a Provincial Summer Student.
Committees:
Finance: W. S. Project # 17-GI-21-00034
Members were informed that the Tender for the Water and Sewer Project has been awarded. Contract documentation such as Insurances, Labor and Materials Bond, Workman’s Compensation certificate, Safety documentation and Schedule of Work is to be submitted and an on-site meeting to be arranged prior to contract signing.
Audit – Financial Statements
Motion-4793-21-Councillor M. Wheaton/Councillor S. Budgell
Resolve that the Audit of the Town’s Financial Statements for 2020 be adopted as presented.
In favour: Councillor D. Howell Councillor S. Budgell
Councillor G. Blackwood Councillor M. Wheaton
Councillor D. Day
Opposed:0
Abstaining:0
Motion Carried.
Taxes (Privileged)
Motion-4794-21-Councillor M. Wheaton/Councillor G Blackwood
Resolve to enter into a “Privileged Session” to discuss the next two items.
In favour: Councillor D. Howell Councillor S. Budgell
Councillor G. Blackwood Councillor M. Wheaton
Councillor D. Day
Opposed:0
Abstaining:0
Motion Carried.
Discussion
Motion-4795-21-Councillor M. Wheaton/Councillor G. Blackwood
Resolve to return to an “Open Session” for the remainder of the meeting.
In favour: Councillor D. Howell Councillor S. Budgell
Councillor G. Blackwood Councillor M. Wheaton
Councillor D. Day
Opposed:0
Abstaining:0
Motion Carried.
Motion-4796-21-Councillor M. Wheaton/Councillor G Blackwood
Resolve to follow Council Policy regarding old vacant houses which are disconnected from all other services be exempt from the Water Tax with respect to the request to have water tax removed from 192 Main Street.
In favour: Councillor D. Howell Councillor S. Budgell
Councillor G. Blackwood Councillor M. Wheaton
Councillor D. Day
Opposed:0
Abstaining:0
Motion Carried.
The second item will be brought back to the next meeting for further discussion.
Rink
Councillor D. Day will meet with Engineer Jim Harty on June 29th, 2021 at 4:30 p.m. to visit both sites regarding Council’s request for an assessment of both sites to determine location of new rink.
Public Works: Boil Water Advisory
The Boil Water Advisory issued on May 10th, 2021 was removed on June 3rd, 2021 as per satisfactory testing results by Government Services.
Chlorine Readings
The Town Worker advised he’s having difficulty getting the chlorine readings consistent at the end of the lines. He stated the chlorine pump is constantly cut in and there’s been a significant increase in chlorine usage. He requested the 1 ½ inch water line constantly flowing from Eastern Fish Markets to the ocean be turned off when not in use to see if that would make a difference.
(Deputy Mayor Peddle arrived at 8:10 p.m. and took the Chair position – Councillor D. Howell returned to her seat)
Council does not agree since there’s been no change to the volume of water at that site and feels it is necessary to keep it flowing to keep the chlorine readings up on Main Street South. Council advised the change may be because of the change to a 6 inch line at Chambers, filling boats and swimming pools or there may be a water leak. Town workers will check for leaks and monitor the usage. Results will be brought back to a future meeting.
Fire Dept: Nasal Naloxone Training
This information has been passed on to the Fire Chief.
Recreation: Ball Fields
Pictures of the ball field and volleyball/basketball courts were presented to and reviewed by members. Members were in agreement that the problem is mostly due to lack of maintenance. Members were also in agreement that the Recreation Committee has money to take care of these issues and their priority should be the volleyball/basketball courts. The money from Bingo and Ticket Sales is raised strictly for maintenance of these fields/courts. If the committee doesn’t have enough money and they have a plan for usage of the fields/courts they can present it to council at that time for consideration.
The Town workers will repair the post at the Volleyball court. Members agreed the cement for the post should be down 3 feet below the surface.
Members were in agreement that the Recreation can use the field across from the Rink for picnics and story time events but they should not use it for ball due to safety issues – the road on one side and the ocean on the other.
Accounts
Payable:
Trio Benefits $ 333.61 – Health Premiums
D & M Services Ltd. $ 526.70 – Class A (2 loads)
Carmanville Value Grocer $ 17.75 – Kitchen Supplies
Central Cashier’s Office $ 25.00 – License/Interp.
G & M Services $ 580.32 – Gas
Lori Mercer $ 6,727.50 – Audit
NL Power $ 164.83 – Hydro – Booster Station
NL Power $ 206.99 – Hydro – Mun. Bldg.
NL Power $ 105.60 – Hydro – Chlor. Chambers
NL Power $ 43.70 – Hydro – Garage
NL Power $ 285.13 – Hydro – Fire Hall
NL Power $ 38.65 – Hydro – Lift Station
Bell Mobility $ 36.45 – Phone – Cell
Colonial Auto Parts $ 31.73 – Garage Supplies
Colonial Auto Parts $ 13.79 – FD Van Repair
Central Office Equipment $ 78.97 – Office Supplies
DSI $ 158.70 – Receipt Paper
NAPE $ 98.13 – Union Dues
CIBC Mellon $ 467.62 – Pension Premiums
Receiver General for Canada $3,541.58 – Payroll Remittance
Triple T Mechanics Ltd. $ 287.50 – Fire Van Inspection
Bell Aliant $ 302.93 – Phone/Fax/Internet-Office
Accounts
Payable: Motion-4797-21-Councillor D. Howell/Councillor S. Budgell
Resolve that the outstanding accounts be paid in full as presented.
In favour: Councillor D. Howell Councillor S. Budgell
Councillor G. Blackwood Councillor M. Wheaton
Councillor D. Day Deputy Mayor Peddle
Opposed:0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
Wealth Architect Outside evening events Info Only
Gov. Canada Green & Inclusive Community Buildings Info Only
P Julian MP Bill C-313 Info Only
New Business: Flooding on private property
Members were in agreement that this is an issue between the residents concerned and that the town has no by-law or regulation in place regarding this issue. Other than the residents contacting the Department of Environment for guidance, legal would probably be their only option to alleviate the problem.
Members
Business: Authorization to pay bills
Motion-4798-21-Councillor S. Budgell/Councillor G. Blackwood
Resolve that the Clerk/Manager be given authorization to pay the bills during the summer period between meetings.
In favour: Councillor D. Howell Councillor S. Budgell
Councillor G. Blackwood Councillor M. Wheaton
Councillor D. Day Deputy Mayor Peddle
Opposed:0
Abstaining:0
Motion Carried.
Members
Business: Summer Meeting Schedule
Members were in agreement that the Regular Public Meeting of Council be held once a month in July and August and that the date would be at the call of the Chair.
Forest Management Planning
More information is required regarding the Forest Management 5 year plan regarding commercial and domestic harvesting and commercial road construction within the town boundary.
Elections 2021
Motion-4799-21-Councillor D. Howell/Councillor D. Day
Resolve not to avail of the Vote by Mail option available in the upcoming Municipal Election.
In favour: Councillor D. Howell Councillor S. Budgell
Councillor G. Blackwood Councillor M. Wheaton
Councillor D. Day Deputy Mayor Peddle
Opposed:0
Abstaining;0
Motion Carried.
Motion-4800-21-Councillor D. Howell/Councillor S. Budgell
Resolve to appoint Phyllis Collins as the Alternate Returning Officer in the upcoming Municipal Election if she is available. If she is not available then Donna Wagg would be appointed as the Alternate Returning Officer.
In favour: Councillor D. Howell Councillor S. Budgell
Councillor G. Blackwood Councillor M. Wheaton
Councillor D. Day
Opposed: Deputy Mayor Peddle
Abstaining:0
Motion Carried.
Members
Business: Canada Community Revitalization Fund
Further research is required regarding this funding with regard to the new rink. Results will be brought back for further discussion.
Adjournment: Motion-4801-21-Councillor D. Howell/Councillor G. Blackwood
Resolve that Council do now adjourn to meet again at the call of the Chair.
In favour: Councillor D. Howell Councillor S. Budgell
Councillor G. Blackwood Councillor M. Wheaton
Councillor D. Day Deputy Mayor Peddle
Opposed:0
Abstaining:0
Motion Carried.
Meeting adjourned at 9:00 p.m.
Tuesday, June 22nd, 2021
Minutes of a Special Public Meeting of Council held on Tuesday, June 22nd, 2021 in Council Chambers.
Attendees: Deputy Mayor Peddle (Chair) – (Arrived Late)
Councillor Dale Howell (Chair – Beginning of Meeting)
Councillor Shawn Budgell
Councillor Dwight Day
Councillor Gordon Blackwood
Mayor Keith Howell (Remote Attendance)
Clerk/Manager Dianne Goodyear
Guest: Engineer Jim Harty, Harty Engineering Ltd.
Absent: Councillor Michael Wheaton
Call to Order: Councillor D. Howell (Chair) @ 7:40 p.m.
W. S. Project: 17-Gl-21-00034 – Water and Sewer Services Phase 3
Engineer Jim Harty presented the tender results as follows:
- ANW Construction Ltd. $ 675,491.60
- Professional Grading $ 893,349.90
- R & K Construction $ 898,535.25
- Budgell’s Construction $1,045,547.80
- H Wareham & Sons Ltd. $1,076,811.70
- Coady Construction $1,213,647.90
(Deputy Mayor Peddle arrived at 7:40 p.m. and took the position of Chair for the remainder of the meeting – Councillor Dale Howell returned to her seat)
Municipal Affairs and the Town Engineer, J. Harty advised that the lowest bidder meets the criteria and although there is a significant difference between the lowest bid and the next closest bid, there is no reason not to award the tender to the lowest bidder.
Motion-4786-21-Councillor G. Blackwood/Councillor S. Budgell
Resolve to award the Tender to A.N.W. Construction at the lowest bid of $675,491.60.
In favour: Deputy Mayor Peddle Councillor D. Howell
Councillor S. Budgell Councillor D. Day
Councillor G. Blackwood Mayor Howell
Opposed:0
Abstaining:0
Motion Carried.
J. Harty advised that the contract would be awarded June 23rd, 2021 and the Contractor would submit his safety plan, bonding, insurance, etc. within 2 weeks. The contract would then be done up and ready to start work. There will be an onsite meeting with the contractor prior to work commencing.
Municipal Affairs recommended the town hire an OH&S Consultant to review and approve the site specific safety plans of both the contractor and engineer to ensure the safety plans meet the OH&S regulations as the town is responsible to review the safety plan because the town is the principal contractor. The cost would be reimbursed to the town from the project funds.
Motion-4787-21-Councillor D. Howell/Councillor G. Blackwood
Resolve to hire the OH&S Safety Consultant to review the safety plans as recommended by Municipal Affairs.
In favour: Deputy Mayor Peddle Councillor D. Howell
Councillor S. Budgell Councillor D. Day
Councillor G. Blackwood Mayor Howell
Opposed:0
Abstaining:0
Motion Carried.
Adjournment: Motion-4788-21-Councillor D. Howell/Councillor S. Budgell
Resolve that the meeting be adjourned.
In favour: Deputy Mayor Peddle Councillor D. Howell
Councillor S. Budgell Councillor D. Day
Councillor G. Blackwood Mayor Howell
Opposed:0
Abstaining:0
Motion Carried.
Meeting adjourned at 9:15 p.m.
Monday, June 7th, 2021
Minutes of the Regular Public Meeting of Council held on Monday, June 7th, 2021 in Council Chambers.
Attendees: Deputy Mayor Marlene Peddle (Chair) – (Arrived late)
Councillor Dale Howell (Chair – Beginning of Meeting)
Councillor Shawn Budgell
Councillor Gordon Blackwood
Mayor Keith Howell (Remote Attendance)
Councillor Michael Wheaton (Remote Attendance) (Arrived late)
Clerk/Manager Dianne Goodyear
Absent: Councillor Dwight Day
Call to Order: Councillor D. Howell (Chair) @ 7:40 p.m.
Agenda: Motion–4772-21-Councillor G. Blackwood/Councillor S. Budgell
Resolve that the Agenda be adopted as circulated.
In favour: Councillor D. Howell Councillor S. Budgell
Councillor G. Blackwood Mayor Howell
Opposed: 0
Abstaining:0
Motion Carried.
Minutes: Councillor D. Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of May 17th, 2021 which had been circulated to all members.
Motion-4773-21-Councillor G. Blackwood/Councillor S. Budgell
Resolve that the Minutes of the Regular Public Council Meeting of May 17th, 2021 be adopted as circulated.
In favour: Councillor D. Howell Councillor S. Budgell
Councillor G. Blackwood Mayor Howell
Opposed:0
Abstaining:0
Motion Carried.
Business
Arising: Community Garden Sign
Members were in agreement to request a picture with the border on top and bottom as well as on the sides and “Grade 3 Class of Phoenix Academy” written at the bottom of the sign. Both pictures would be presented at the next meeting to decide which one to use.
(Deputy Mayor Peddle arrived at the meeting at 7:50 p.m. and assumed the position of Chair for the remainder of the meeting. Councillor D. Howell returned to her seat)
(Councillor Michael Wheaton joined the meeting via Remote Attendance at 8:00 p.m.)
Motion-4774-21-Councillor D. Howell/Councillor G. Blackwood
Resolve the prizes for Winners and Participants in designing the Community Garden Sign would be: $50 for the Winners – Grade 3 Class and $25 for each of the other participating classes – Kindergarten, Grade 1, Grade 2, Grade 4, Grade 5 and Grade 6.
In favour: Deputy Mayor Peddle Councillor S. Budgell
Councillor G. Blackwood Councillor D. Howell
Mayor Howell Councillor M. Wheaton
Opposed:0
Abstaining:0
Motion Carried.
Fire Van
Members were informed that the backing plate had to be returned because it did not fit – the replacement has not been received to date.
Pumper
The Pumper was taken to Triple T for brake adjustment on May 20th, 2021 as per Council’s request at the previous meeting.
Committees:
Finance: FD Phone App
The FD Phone App had to be paid via phone/visa since the bank no longer do US Bank Drafts. The exchange rate was not known at the time. Statement will show the amount paid in US Funds and will be brought back to the next meeting.
Collections Report May
The Collections Report for May was presented to and reviewed by members.
Collections (Privileged)
Motion-4775-21-Mayor Howell/Councillor G. Blackwood
Resolve to enter into a “Privileged Session” to discuss the next 3 topics.
In favour: Deputy Mayor Peddle Councillor S. Budgell
Councillor G. Blackwood Councillor D. Howell
Mayor Howell Councillor M. Wheaton
Opposed:0
Abstaining:0
Motion Carried.
Members discussed each of the following items.
- Land Sales; - Interest; - Motion-4767-21(Ratify)
Motion-4776-21-Councillor D. Howell/Councillor G. Blackwood
Resolve that the meeting return to an “Open Session”
In favour: Deputy Mayor Peddle Councillor S. Budgell
Councillor G. Blackwood Councillor D. Howell
Mayor Howell Councillor M. Wheaton
Opposed:0
Abstaining:0
Motion Carried.
Finance: Collections – Land Sales
Motion-4777-21-Councillor D. Howell/Councillor S. Budgell
Resolve that the properties TC-L0121 and TC-L0221 be combined with property TC-L0120 and sold as 1 property with Council’s conditions outlined and through the Legal Firm – Stewart McKelvey.
In favour: Deputy Mayor Peddle Councillor S. Budgell
Councillor G. Blackwood Councillor D. Howell
Mayor Howell Councillor M. Wheaton
Opposed:0
Abstaining:0
Motion Carried.
Collections – Interest
Motion-4778-21-Mayor Howell/Councillor D. Howell
Resolve that provided all payments are made as per the schedule and deadlines given by Council, the interest would be forgiven.
In favour: Deputy Mayor Peddle Councillor D. Howell
Councillor G. Blackwood Mayor Howell
Councillor M. Wheaton
Opposed: Councillor S. Budgell
Abstaining:0
Motion Carried.
Collections – Ratify Motion-4767-21
Motion-4779-21-Councillor M. Wheaton/Mayor Howell
Resolve that Motion-4767-21 – made by Councillor M. Wheaton/Deputy Mayor Peddle in the Privileged Meeting on May 17th, 2021 be Ratified. The previous motion (4767-21)read:
Resolve that Court Procedure would be initiated on Accounts TC-C0121, TC-C0221 and that Accounts TC-C-0321, TC-WO0121 and TC-WO0221 be written off as uncollectable. Total amount for Court Action - $1,616.12. Total amount for Write Off - $501.98.
In favour: Deputy Mayor Peddle Councillor S. Budgell
Councillor G. Blackwood Councillor D. Howell
Mayor Howell Councillor M. Wheaton
Opposed:0
Abstaining:0
Motion Carried.
Public Works: Waterline Repairs/Contractor
Motion-4780-21-Councillor G. Blackwood/Councillor S. Budgell
Resolve that the contract for waterline excavation for repairs at 213 Main Street South be awarded to H. Wareham and Sons. They were the only contractor whose CORE Certification status could be confirmed.
In favour: Deputy Mayor Peddle Councillor S. Budgell
Councillor G. Blackwood Councillor D. Howell
Mayor Howell Councillor M. Wheaton
Opposed:0
Abstaining:0
Motion Carried.
Metal Detector – Copper
The leak has been found so the detector is not required at this time. Research indicates the cost of the detector to detect copper is extremely expensive (between $4,000 and $5,000). If it is required at a later date, it will be considered by Council at that time.
Waterline Leak at 298 Main Street
Motion-4781-21-Councillor S. Budgell/Councillor D. Howell
Resolve to repair the waterline leak provided it is coming from the old abandoned waterline. Otherwise, it is the responsibility of the property owner.
In favour: Deputy Mayor Peddle Councillor S. Budgell
Councillor G. Blackwood Councillor D. Howell
Mayor Howell Councillor M. Wheaton
Opposed:0
Abstaining:0
Motion Carried.
Waterline Repair/Class A
Motion-4782-21-Councillor G. Blackwood/Councillor S. Budgell
Resolve that the request for extra Class A be denied. Council provided Class A for the area affected by the repairs to the waterline. Council feels the amount supplied was sufficient.
In favour: Deputy Mayor Peddle Councillor S. Budgell
Councillor G. Blackwood Councillor D. Howell
Mayor Howell Councillor M. Wheaton
Opposed:0
Abstaining:0
Motion Carried.
Screen Cleaning
The Report and Pictures of the Screen Cleaning on May 20th, 2021 was presented to and reviewed by members.
Chlorine Readings
Chlorine Readings for the month of May was presented to and reviewed by members. Readings were within guidelines.
Monthly Water Usage/Flow Data
The Monthly Water Usage Report and Flow Data Chart for the month of May was presented to and reviewed by members. The average water usage was 138,122 gallons per day.
Public Works: Utility Trailer
The new hydraulic pump and tank has been received and installed.
Fire Dept: Incident Reports
Two (2) Incident Reports were presented to and reviewed by members.
Recruitment
Members were in informed that the Fire Department is currently advertising to recruit new members. Notices have been posted.
Accounts
Payable:
NL Power $ 42.75 – Hydro – Lift Station (Paid)
NL Power $ 398.37 – Hydro – Fire Hall (Paid)
NL Power $ 185.33 – Hydro – Booster Stn. (Paid)
NL Power $ 310.98 – Hydro – Mun. Bldg. (Paid)
NL Power $ 112.30 – Hydro –Chlor Chamber (Paid)
NL Power $ 74.44 – Hydro – Garage (Paid)
Carmanville Value Grocer $ 10.34 – Janitorial Supplies (Paid)
Triple T Mechanics Ltd. $ 48.88 – Pumper/Brake (Paid)
Central Office Equipment $ 78.07 – Office Supplies (Paid)
G & M Services $ 869.75 – Gas: 689.75; Diesel 180 (Paid)
Bell Aliant $ 303.36 – Phone/Internet/Fax/Office(Paid)
Bell Mobility $ 37.26 – Phone – Cell (Paid)
NL Power $1,785.33 – Hydro – Street Lighting (Paid)
NAPE $ 101.04 – Union Dues (Paid)
CIBC Mellon $ 621.28 – Pension Premiums (Paid)
Receiver General for Canada $4,468.76 – Payroll Remittance (Paid)
DSI $ 358.80 – Cheques
Bell Aliant $ 76.70 – Phone – Fire Dept.
Tulk’s Home Hardware $ 984.39 – Dehumidifier/Garage Supplies
CNWM $1,655.12 – Tipping Fees
Computer Shack $ 471.45 – Printer Toners
Rockwater $1,494.08 – Chlorine
Accounts
Payable: Motion-4783-21-Councillor G. Blackwood/Mayor Howell
Resolve that the outstanding accounts be paid in full as presented.
In favour: Deputy Mayor Peddle Councillor S. Budgell
Councillor G. Blackwood Councillor D. Howell
Mayor Howell Councillor M. Wheaton
Opposed:0
Abstaining:0
Motion Carried.
Correspondence:
From Regarding Action
RNL Proclamation Recreation Month See Motion Below
Motion-4784-21-Mayor Howell/Councillor S. Budgell
Resolve that the Proclamation be signed by the Deputy Mayor.
In favour: Deputy Mayor Peddle Councillor S. Budgell
Councillor G. Blackwood Councillor D. Howell
Mayor Howell Councillor M. Wheaton
Opposed:0
Abstaining:0
Motion Carried.
Members
Business: Review Councillor/Mayor Roles
Information will be emailed to Mayor Howell and Councillor M. Wheaton. All other members had the information available to them and were taking it home to review and bring back to a future meeting.
Adjournment: Motion-4785-21-Councillor D. Howell/Councillor G. Blackwood
Resolve that Council do now adjourn to meet again on Monday, June 28th, 2021 at 7:30 p.m.
In favour: Deputy Mayor Peddle Councillor S. Budgell
Councillor G. Blackwood Councillor D. Howell
Mayor Howell Councillor M. Wheaton
Opposed:0
Abstaining:0
Motion Carried.
Meeting adjourned at 9:10 p.m.
