Saturday, December 19th, 2015
Minutes of the Regular Public Meeting of Council held on Saturday, December 19th, 2015 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Dale Howell
Councillor Michel Bailet
Councillor Linda Bailet
Absent: Councillor Sam Winsor
Councillor Kim Blackwood
Call to Order: Chair @ 4:05 p.m.
Agenda: Motion-3813-15-Councillor M. Bailet/Deputy Mayor Peddle
Resolved that the Agenda be adopted as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of December 7th, 2015 which had been circulated to all members.
Motion-3814-15-Councillor L. Bailet/Councillor D.Howell
Resolved that the Minutes of the Regular Public Council Meeting of December 7th, 2015 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
MIN2715: Mayor Howell asked if there were any errors or omissions to the Minutes of the Special Meeting of Council held on Wednesday, December 16th, 2015 which had been circulated to all members.
Motion-3815-15-Deputy Mayor Peddle/Councillor D. Howell
Resolved that the Minutes of the Special Council Meeting of December 16th, 2015 be adopted as circulated. Further that the following Motions from that meeting be readopted.
Motion-3809-15-Resolved that the request for Property Tax reduction for the previous years’ assessments be denied as the town has to invoice based on the assessed value provided by the Municipal Assessement Agency per year.
Motion-3810-15-Resolved that the request for Water Tax Exemption be granted as of 2015.
Motion-3811-15-Resolved that the Tax and Fee Structure for 2016 be adopted as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Committees
Finance: Budget
Motion-3816-15-Councillor D. Howell/Councillor L. Bailet
Resolved to adopt the 2016 Budget balanced at $675,765.00 with the Residential Property mil rate at 5.75; the Commercial Property mil rate at 8.25; the Minimum Property Tax and Poll Tax at $325.00. All other taxes and fees remain the same. Further since there is currently no newspaper delivery in town, the 2016 tax and fee structure will be mailed to each resident with a newsletter detailing changes to the 2016 Budget.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Public Works: Water Report
Satisfactory
Loader Hire Request
General Agreement to wait for notification from Business owners that they are unable to accommodate the request.
Waterline/Curb Stop
Waterline leak has been repaired at 312 A Main Street and new curb stop installed.
Accounts
Payable:
K & D Pratt $ 182.98 – BA/Fire Extinguisher Recharge/Refill
Newhooks Auto Parts $ 174.87 – Starter – FD New Pickup
Dooleys Trucking $ 42.56 – Courier of BA/Fire Extinguisher
Central Office Equipment $ 39.61 – Office Supplies
Carmanville Valufoods $ 13.96 – Seniors Tea Party (Summer Fest)
TRIO Benefits $ 34.46 – Dec. Health Premiums (with credit)
G & M Services $ 262.01- Town Gas 81.01/Diesel 131.00 FD 50.00
Motion-3817-15-Deputy Mayor Peddle/Councillor D. Howell
Resolved that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
CWTA Recycle my cell Will look into in the new year.
Members
Business: Disclosure Statement – Deputy Mayor Peddle
Motion-3818-15-Councillor D. Howell/Councillor L. Bailet
Resolved to enter into a “Closed Session” to discuss this topic.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Completed and reviewed by members.
Motion-3819-15-Councillor L. Bailet/Councillor D. Howell
Resolved to return to an “Open Session” for the remainder of the meeting.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Christmas Hours
General Agreement that the office would close at Noon on Christmas Eve and New Year’s Eve as in previous years.
Adjournment: Motion-3820-15-Councillor D. Howell/Deputy Mayor Peddle
Resolved that Council do now adjourn to meet again on Monday, January 11th, 2016 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 4:55 p.m.
Monday, December 7th, 2015
Minutes of the Regular Public Meeting of Council held on Monday, December 7th, 2015 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Councillor Dale Howell
Councillor Kim Blackwood
Councillor Sam Winsor
Councillor Michel Bailet
Councillor Linda Bailet
Clerk/Manager Dianne Goodyear
Absent: Deputy Mayor Marlene Peddle
Call to Order: Chair at 7:30 p.m.
Agenda: “MNL Update” was added to the Agenda under “Members Business”
Motion-3797-15-Councillor K. Blackwood/Councillor M. Bailet
Resolved that the Agenda be adopted as amended.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
MIN2215: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of November 16th, 2015 which had been circulated to all members.
Motion-3798-15-Councillor D. Howell/Councillor L. Bailet
Resolved that the Minutes of the Regular Public Council Meeting of November 16th, 2015 be adopted as circulated.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
MIN2315: Mayor Howell asked if there were any errors or omissions to the Minutes of the Public Council Meeting of November 18th, 2015 which had been circulated to all members.
Motion-3799-15-Councillor L. Bailet/Councillor D. Howell
Resolved that the Minutes of the Public Council Meeting of November 18th, 2015 be adopted as circulated.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
MIN2415: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of November 24th, 2015 which had been circulated to all members.
Motion-3800-15-Councillor L. Bailet/Councillor M. Bailet
Resolved that the Minutes of the Regular Public Council Meeting of November 24th, 2015 be adopted as circulated.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
MIN2515: Mayor Howell asked if there were any errors or omissions to the Minutes of the Public Meeting of November 26th, 2015 held at Phoenix Academy, which had been circulated to all members.
Motion-3801-15-Councillor L. Bailet/Councillor S. Winsor
Resolved that the Minutes of the Public Meeting of November 26th, 2015 be adopted as circulated.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Line Flushing – Boil Advisory
Confirmation received from Government Services and Water Resource Management representatives that during flushing of our waterline vacuums are sometimes created on Howell’s Avenue and Noggin Cove Road. When a vacuum occurs there is a risk on contamination and for that reason we should continue to issue a Boil Water Advisory during line flushing.
Curb Stops @ 79 & 81 Main St.
Both curb stops have been repaired.
Chlorine Reading Site –Main St. South
The temporary solution provided by the Part time worker was considered a good job and accepted by members. In the spring a more permanent solution will be looked into.
Geese Problem
Solutions to the geese problem received from the Canadian Wildlife Service are as follows:
- Inform the public that it is unlawful to feed the geese
- Fencing or any kind of barrier can be installed on property as the geese don’t like to go over it or under it.
- Install a flagpole or post with shredded garbage bags as the fluttering in the wind will keep the birds away
- Other solutions can be found at the “Goose Management” webpage: http://ec.gc.ca/mbc-com/default.asp?lang=En&n=6D2B893B-1
This information will be posted on the town website and contained in our next newsletter.
Fire Hoses
Funding for the hoses will be included in the 2016 Budget.
Committees
Finance: Budget Planning
Clerk/Manager will proceed with the Budget preparations as presented.
Finance: Christmas Bonus – Staff
(Clerk/Manager left the meeting at 8:21 p.m.)
Motion-3802-15-Councillor L. Bailet/Councillor K. Blackwood
Resolved that the Staff Christmas Bonus would be the same as in the previous year.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
(Clerk Manager was invited back to the meeting and returned at 8:26 p.m.)
On behalf of Council, Clerk/Manager was asked to send a letter of appreciation to the part-time Outside Worker for his outstanding work performance during the absence of the full time worker.
Public Works: Water Report
Satisfactory.
Fire Dept: Budget
Funding for the purchase of Fire Hoses and Pump requested through a FES Special Assistance Grant was not approved again this year. Funding for both the Hose and Pump will be included in the 2016 Budget.
S. C. Parade
Approval was given to use the new Fire Department Pickup in the S. C. Parade if it is operational by that time. If not, the town pickup can be used to pull the Santa Sleigh.
Christmas Turkey/Ham
(Mayor Howell, Councillor D. Howell and Councillor K. Blackwood left the meeting at 8:30 p.m. for discussion of this topic.
Approved as per policy.
(Mayor Howell, Councillor D. Howell and Councillor K. Blackwood were invited back and returned to the meeting at 8:35 p.m.)
Fire Dept: Starter-Pickup
Approval was given for the part-time worker to remove the Starter from the Fire Dept. new pickup and a new Starter will be ordered and installed.
Rec. Committee New Member Approval
Motion-3803-15-Councillor D. Howell Councillor S. Winsor
Resolved to accept new member Janice Coles to the Recreation Committee as presented.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Accounts
Payable:
NL Power $ 188.56 – Hydro – Booster Stn. (Paid)
NL Power $ 313.64 – Hydro – Mun. Bldg. (Paid)
NL Power $ 460.58 – Hydro – Fire Hall (Paid)
NL Power $ 112.93 – Hydro - Chlorination Chambers (Paid)
NL Power $ 196.29 – Hydro – Garage (Paid)
NL Power $1,704.41 – Hydro – Street Lighting
G & M Services $ 228.90 – Gas – Town
K & D Pratt $ 431.26 – Y Valve – F.D.
CIBC Mellon $ 395.82 – Pension Premiums Nov.
NAPE $ 92.76 – Union Dues – Nov.
Receiver General for Canada $3,350.11 – Payroll Remittance – Nov.
Credit Bureau $ 50.19 – Collections Commission
Tulk’s Home Hardware $ 275.44 – Garage Supplies/Paint – Loader
CNWM $2,115.30 – Curbside Collection Fee – Nov.
CNWM $1,503.04 – Tipping Fees – Nov.
Carmanville Valufoods $ 15.48 – Kitchen/Janitorial Supplies
Bell Aliant $ 75.37 – Phone – Fire Dept.
Bell Aliant $ 214.27 – Phone –Fax- Internet – Office
Bell Mobility $ 35.82 – Phone – Cell
Air Liquide $ 138.41 – Oxygen Refill
Pennell’s Service Station $ 148.87 – Ty-rod, Tires Truck/Trailer
Rockwater $1,213.62 – Chlorine
HiTech Communications $ 72.25 – FD Batteries – Pagers
Marine Institute $ 575.00 – Registration FD Instructor Level 1
K & D Pratt $1,802.35 – Bunker Gear (90/10 Split)
Motion-3804-15-Councillor K. Blackwood Councillor M. Bailet
Resolved that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
BNJC New ideas and plans for 2016 Info Only
MNL Regionalization Pilot Project Info Only
Members
Business: Disclosure Statements
Motion-3805-15-Councillor D. Howell Councillor K. Blackwood
Resolved to enter a closed session to discuss this topic.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Disclosure Statements were completed and reviewed by all members.
Motion-3806-15-Councillor K. Blackwood Councillor D. Howell
Resolved to return to an open session for the remainder of the meeting.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Members
Business: Christmas Tree Lighting
Agreement to ask Rev. Munikwa to bless the tree again this year. Tree Lighting will take place on Friday, December 11th, 2015 at 7:30 p.m.
Town Garage/Inventory
Part time worker has completed an inventory of tools at the town garage and built shelves to store them. Pictures were circulated to all members. Garage is to be kept clean and organized in the future.
MNL Update (Added to Agenda)
Notes from the MNL Convention topics were circulated and reviewed by all members.
Adjournment: Motion-3807-15-Councillor D. Howell Councillor S. Winsor
Resolved that Council do now adjourn to meet again on Monday, December 21st, 2015 at 7:30 p.m.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:40 p.m.
