Wednesday, November 23rd, 2022
Minutes of the Regular Public Meeting of Council held on Wednesday, November 23rd, 2022 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Kimberly Blackwood
Councillor Dale Howell
Councillor Tony Moyles
Councillor Mitchell Nippard
Clerk/Manager Dianne Goodyear
Absent: Councillor Gordon Blackwood
Councillor Hayward Morgan
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4680-22-Councillor M. Nippard/DM K. Blackwood
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Blackwood
Councillor D. Howell Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of November 7th, 2022 which had been circulated to all members.
Motion-4681-22-Councillor M. Nippard/Councillor T. Moyles
Resolve that the Minutes of the Regular Public Council Meeting of November 7th, 2022 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Blackwood
Councillor D. Howell Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: MSS Sewer – Meeting w/Residents
The meeting with residents of Main Street South to discuss concerns with the sewer problems and associated cost was scheduled for November 14, 2022 at the Rec. Center. However, some of the residents wishing to attend the meeting went back to work early and the group did not want to meet without everyone in attendance. They requested the meeting be postponed and were advised the meeting will probably not happen until after the Christmas season. They were in agreement to wait until the New Year to set up the meeting.
Snow Clearing/Burry’s Lane
Members were in agreement that when snow clearing is required to start earlier than 8:00 a.m. the town worker can start work at 7:00 or 7:30 a.m. and finish work after the normal working hours for that day has been reached. The Fire Hall doors and parking space for callouts must be done first (just enough for response in case of a fire call); then a cut would be made at Burry’s Lane to get them out, followed by clearing of Army Road. Burry’s Lane would be fully cleared after Army Road is done and the Fire Hall and Town Parking Lot would be fully cleared after the remaining town roads were done.
Part time position – Habitat
Further research is required on this topic and will be brought back for discussion in the New Year.
Committees
Finance: Winter Tires – Town Pickup
Motion-4682-22-Councillor D. Howell/Councillor T. Moyles
Resolve to purchase winter tires for the Town Pickup at Pennell’s Service Station which was the lowest quote at $1181.51 installed and tax included.
In favour: Mayor Howell Deputy Mayor Blackwood
Councillor D. Howell Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Finance: Culvert Extension/Rink Entrance
A culvert extension is required at the main entrance to the Rink. The culvert extension will be installed at the lower side of the entrance and the upper side of the entrance only needs a retaining wall. This will allow the driveway to be widened as required.
Assessment Review Commissioner
Members were in agreement to appoint Sam Winsor as the Assessment Review Commissioner as required by the Municipalities Act.
Audit
Motion-4683-22-Councillor M. Nippard/Councillor D. Howell
Resolve that the Audit of the Town’s Financial Statements for 2021 be adopted as presented.
In favour: Mayor Howell Deputy Mayor Blackwood
Councillor D. Howell Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Public Works: Water Report/Boil Advisory Lifted
The Boil Water Advisory was lifted by Government Services on November 10th, 2022.
Fire Dept: 2023 Budget
The Fire Department 2023 Budget requirements were presented to and discussed by members for consideration in the Town’s 2023 Budget.
Accounts
Payable:
TRIO Benefits $ 331.80 – Health Premiums (Paid)
Phoenix Academy $ 50.00 – Donation - Playground (Paid)
West Ridge Construction Ltd. $34,149.25 – Concrete work – Rink
Central Precast & Ready Mix $33,627.15 – Concrete – supply – Rink
Smithy’s Road Service $ 410.24 – Air Compressor
Pennell’s Service Station $ 68.43 – Tire Repair/ FD Van Lights
D & M Services $ 345.00 – Class A – W.S. Mtce.
K & D Pratt $ 147.86 – BA Servicing
Rockwater $ 1,622.88 – Chlorine
Collabria $ 1,100.00 – MNL Registration (Paid)
Harty Engineering Consultants $ 3,110.18 – Engineering Fees NC Head
Pretty Safe Enterprises $ 262.20 – First Aid Training/Certificates
NL Power $ 41.79 – Hydro – Lift Station
NL Power $ 401.33 – Hydro – Fire Hall
NL Power $ 153.69 – Hydro – Booster Station
NL Power $ 273.47 – Hydro – Municipal Bldg.
NL Power $ 87.27 – Hydro – Chlorination Chamber
NL Power $ 50.77 – Hydro – Garage
K & D Pratt $ 1,839.71 – Hose/Spanner FD
G & M Services $ 624.03 – Gas: 352.03: Diesel: 273.00
Stewart McKelvey $ 1,639.35 – Legal Fees/Sale of Properties
Motion-4684-22-Councillor M. Nippard/Councillor D. Howell
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Blackwood
Councillor D. Howell Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
Make a Wish Donation Request Donation Funds all used up
MAA Update Info only.
Members
Business: Christmas Events
Members were reminded we need the Christmas Tree within the next week for the CEEP workers to decorate. Members were in agreement to request assistance from the Fire Department members to help with the fire pit to roast marshmallows at the Tree Lighting event.
CEEP
The deck and wind shelter at the Rec. Center was discussed and members were in agreement that the deck would be 7 ft. x 10 ft.
Budget 2023 Expenditures
Capital Works for 2023 were discussed by members and approximate costs given to draft the 2023 Budget.
Adjournment: Motion-4685-22-Councillor D. Howell/Councillor M. Nippard
Resolve that Council do now adjourn to meet again on Monday, December 12th, 2022 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Blackwood
Councillor D. Howell Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 10:30 p.m.
Monday, November 7th, 2022
Minutes of the Regular Public Meeting of Council held on Monday, November 7th, 2022 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Kimberly Blackwood
Councillor Gordon Blackwood
Councillor Dale Howell
Councillor Hayward Morgan
Councillor Tony Moyles
Councillor Mitchell Nippard
Clerk/Manager Dianne Goodyear
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4561-22-Deputy Mayor Blackwood/Councillor Blackwood
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Blackwood
Councillor D. Howell Councillor G. Blackwood
Councillor H. Morgan Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of October 13th, 2022 which had been circulated to all members.
Motion-4562-22-Councillor D. Howell/Councillor M. Nippard
Resolve that the Minutes of the Regular Public Council Meeting of October 13th, 2022 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Blackwood
Councillor D. Howell Councillor G. Blackwood
Councillor H. Morgan Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
New Councillor: Newly elected Councillor Tony Moyles was sworn in and completed the Disclosure Statement as required by the Municipalities Act.
Business
Arising: Rink – Concrete work Tender Award
Motion-4563-22-Councillor H. Morgan/Councillor M. Nippard
Resolve that the Tender for the concrete work at the Rink including supply of all labour, carpenter tools, rebar tie-wire tools, concrete finishing tools, leveling equipment and required lighting for finishing concrete be awarded to West Ridge Construction Ltd. in the amount of $34,149.25 (tax included).
In favour: Mayor Howell Deputy Mayor Blackwood
Councillor D. Howell Councillor G. Blackwood
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Rink – Cement Tender Award
Motion-4564-22-Councillor Blackwood/Deputy Mayor Blackwood
Resolve that the Tender for the supply of concrete for the Rink be awarded to Central Precast & Ready Mix at the following prices: Cement @ $262 per m3; Delivery @ $100 per load; Pump Truck Travel Time @ $125 per hour; Pump Truck Pumping time @ $175 per hour and Pump Truck Extra Man @ $55 per hour (HST Extra).
In favour: Mayor Howell Deputy Mayor Blackwood
Councillor D. Howell Councillor G. Blackwood
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
MSS Sewer – Meeting w/Residents
The meeting is tentatively scheduled for Nov. 14th at the Rec. Center.
Committees
Finance: Community Enhancement Program
Motion-4565-22-Councillor G. Blackwood/Councillor M. Nippard
Resolve to accept the offer of funding for the Community Enhancement Program in the amount of $15,000 from the Department of Municipal and Provincial Affairs, Employment Support Division. This funding will provide 712 hours of employment and the tentative start date will be November 14th, 2022.
In favour: Mayor Howell Deputy Mayor Blackwood
Councillor D. Howell Councillor G. Blackwood
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Collections Report
The Collections Report for October was presented to and reviewed by members. Collection of arrears has been steadily progressing.
Playground – Donation Request
Motion-4566-22-Deputy Mayor Blackwood/Councillor D. Howell
Resolve to donate $50.00 along with a Keurig that was won for the Town at the MNL Convention to the Playground Silent Auction.
In favour: Mayor Howell Deputy Mayor Blackwood
Councillor D. Howell Councillor G. Blackwood
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Public Works: Chlorine Readings
The Chlorine Readings for the month of October were presented to and reviewed by members. Readings were within the recommended guidelines.
Public Works: Water Usage & Flow Data
The Water Usage and Flow Data for the month of October were presented to and reviewed by members. The average water usage was 124,370 gallons per day.
Screen Cleaning
The Screen Cleaning Report was presented to and reviewed by members. Screens were cleaned on November 3rd, 2022.
Snow Clearing/Burry’s Lane
A letter regarding the change in snow clearing priorities was presented to and discussed by members. Further research is required and results will be brought back to the next meeting for further review.
Fire Dept: Deputy Fire Chief Reinstatement
Motion-4567-22-Deputy Mayor Blackwood/Councillor D. Howell
Resolve to approve the request from the Fire Chief to reinstate Craig Boone as Deputy Fire Chief.
In favour: Mayor Howell Deputy Mayor Blackwood
Councillor D. Howell Councillor G. Blackwood
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Pump Inspection (Privileged)
Motion-4568-22-Deputy Mayor Blackwood/Councillor M Nippard
Resolve to enter into a “Privileged” Session to discuss this topic.
In favour: Mayor Howell Deputy Mayor Blackwood
Councillor D. Howell Councillor G. Blackwood
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Fire Dept: Pump Inspection (Privileged)
Discussion
Motion-4569-22-Councillor G. Blackwood/Councillor H. Morgan
Resolve that the meeting be returned to an “Open” Session.
In favour: Mayor Howell Deputy Mayor Blackwood
Councillor D. Howell Councillor G. Blackwood
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
The inspector conducting the Pump Inspection (Pumper) stated that Foam is only available in ports 1, 2 and 4. It is a separate chamber in the manifold on the pump so no chance of contamination on out-ports 3, 5, 6 and 7. In this regard, members were in agreement these ports should be clearly identified. They recommend that a red tag be hung on the foam valves (ports 1, 2 and 4) and a blue tag be hung on the pump valves to be used for drinking water (pumps 3, 5, 6 and 7.
Portable Pump Inspections
Motion-4570-22-Councillor H. Morgan/Deputy Mayor Blackwood
Resolve to bring the portable pumps to Thomas Coffee Technical Services in Bishop Falls for servicing in January or February as per his recommendation.
In favour: Mayor Howell Deputy Mayor Blackwood
Councillor D. Howell Councillor G. Blackwood
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Fire Dept: Incident Report (Pumper)
Two (2) pumper scene lights located under the rear bumper of the Pumper were broken and the aluminum mounting plates were badly bent and needs to be repaired or replaced. The problem is the location of the lights is so low that it is easily damaged when driving over rough terrain. Members suggested other options for the lights such as purchasing small, square LED lights or oval lights which may be mounted on the edge of the back bumper or on the sides. These options will be passed on to the Fire Department for their consideration and input.
Donation re: Playground
Motion-4671-22-Councillor D. Howell/Councillor H. Morgan
Resolve to approve the Fire Department’s request to donate $250 of their fundraising money towards the Playground Silent Auction.
In favour: Mayor Howell Deputy Mayor Blackwood
Councillor D. Howell Councillor G. Blackwood
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
S.C. Parade
The Fire Department have scheduled the Santa Claus Parade for December 10th, 2022.
FES Incident Reports
Two (2) FES Incident Reports were presented to and reviewed by members.
Fire Dept: Motion-4672-22-Deputy Mayor Blackwood/Councillor D. Howell
Resolve that the membership applications for Mark Tackaberry and Ryan Ellsworth to join the Fire Department be approved as presented and recommended by the Fire Chief.
In favour: Mayor Howell Deputy Mayor Blackwood
Councillor D. Howell Councillor G. Blackwood
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Habitat: Wood Chipper
Motion-4573-22-Councillor D. Howell/Councillor H. Morgan
Resolve that the Town will partner with the Habitat in their effort to secure funds from MMSB to purchase a wood chipper to provide material for the trail surface as the bark supply is diminishing. The Town will front the money for the wood chipper ($10,000) and be paid back upon receipt of funding from MMSB if their application is approved.
In favour: Mayor Howell Deputy Mayor Blackwood
Councillor D. Howell Councillor G. Blackwood
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Part time position
The Town was approached to leverage a part-time position (6 months a year) to keep the center open and potentially find funding sources to help with the expenses of maintaining the center and trail. Further research is required and findings will be brought back for further discussion.
Habitat: Rails – JCP
The rails/edging along the trail needs to be replaced. The JCP has approved funding to purchase the rails. Members were in agreement that the Town Maintenance Workers would pick out the rails and deliver them for the workers.
Accounts
Payable:
Carmanville Public Library $ 100.00 – Annual Donation (Paid)
Phoenix Academy $ 50.00 – Annual (Scholarship Fund) (Paid)
NL Power $ 130.19 – Hydro – Booster Stn. (Paid)
NL Power $ 37.49 – Hydro – Garage (Paid)
NL Power $ 155.31 – Hydro – Fire Hall (Paid)
NL Power $ 175.23 – Hydro – Mun. Bldg. (Paid)
NL Power $ 90.31 – Hydro – Chlor. Chamber (Paid)
NL Power $ 38.47 – Hydro – Lift Station (Paid)
ANW Construction Limited $39,554.25 – Noggin Cove Road Upgrade
Bell Aliant $ 313.11 – Phone/Fax/Internet
Bell Aliant $ 81.36 – Phone – Fire Hall
Bell Mobility $ 51.40 – Phone – Cell
CNWM $ 2,133.84 - Tipping Fees
Carmanville Value Grocer $ 20.54 – Kitchen Supplies
Central Office Equipment $ 219.34 – Office Supplies
Computer Shack Inc. $ 712.93 – Toners/Laptop Repair/Upgrade
DSI $ 389.85 – Cheques
G & M Services $ 2019.80 – Gas: Town: 1167.46: FD 852.34
K & D Pratt $ 275.38 – BA Servicing
Modern Printing Group $ 79.35 – Election – Ballots
NL Power $ 1,817.38 – Hydro – Street Lighting
NAPE $ 112.57 – Union Dues
Receiver General for Canada $ 4,860.24 – Payroll Remittance
CIBC Mellon $ 589.10 – Pension Premiums
Thomas Coffey Technical Services $ 3,411.94 – Pump Heater/Pump Inspections
Tulk’s Home Hardware $ 61.46 – Janitorial/Garage Supplies
Tulk’s Home Hardware $26,643.32 – Rink – Styrofoam
Tulk’s Home Hardware $ 7,609.68 – Rink – Rebar
Accounts
Payable: Motion-4574-22-Councillor M. Nippard/Councillor G. Blackwood
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Blackwood
Councillor D. Howell Councillor G. Blackwood
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
New Business: Permit re extension to house
The request for a Permit to build an extension at 79 Main Street was approved as per policy and the Town’s Accessory Building Permit Regulations provided.
Municipal Assessment
Members were informed by Deputy Mayor Blackwood that the Municipal Assessment Assessors were in the community last week. Members were advised that the Assessors visit the community on a regular basis and submit quarterly assessment reports to the town office.
Complaint (Privileged)
Motion-4575-22-Councillor M. Nippard/Councillor H. Morgan
Resolve to enter into a “Privileged” Session to discuss this topic.
In favour: Mayor Howell Deputy Mayor Blackwood
Councillor D. Howell Councillor G. Blackwood
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion
Motion-4576-22-Councillor G. Blackwood/Councillor M. Nippard
Resolve that the meeting be returned to an “Open” Session.
In favour: Mayor Howell Deputy Mayor Blackwood
Councillor D. Howell Councillor G. Blackwood
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Motion-4577-22-Councillor D. Howell/Councillor H. Morgan
Resolve that the Town feels the Resident has been more than fairly compensated and the Town will adhere to the Agreement/Waiver that was signed by the Residents and Town Officials on November 18, 2019.
In favour: Mayor Howell Deputy Mayor Blackwood
Councillor D. Howell Councillor G. Blackwood
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Members
Business: Bonfire
The Bonfire hosted by the Fire Department was a huge success and very well attended. The Town provided the wieners and marshmallows. The left over wieners were given to the Habitat Committee for sale at their daily BBQ and the leftover marshmallows will be used during the tree lighting activities.
Members
Business: Christmas Events
Motion-4578-22-Councillor D. Howell/Councillor H. Morgan
Resolve to make a Policy that the Town will cover the cost of supplies for the Loot Bags for the Santa Claus Parade annually.
In favour: Mayor Howell Deputy Mayor Blackwood
Councillor D. Howell Councillor G. Blackwood
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Tree Lighting activities and other Christmas Events were suggested and will be brought back to a future meeting for further discussion.
Adjournment: Motion-4679-22-Deputy Mayor Blackwood/Councillor Blackwood
Resolve that Council do now adjourn to meet again on Monday, November 21st, 2022 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Blackwood
Councillor D. Howell Councillor G. Blackwood
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 10:30 p.m.
