Monday, December 9th, 2013
Minutes of the Regular Public Meeting of Council held on Monday, December 9th, 2013 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Dale Howell
Councillor Kim Blackwood
Councillor Sam Winsor
Councillor Michel Bailet
Clerk/Manager Dianne Goodyear
Absent: Councillor Linda Bailet
Call to Order: Chair @ 7:30 p.m.
Agenda: “Take Charge Challenge” was added under New Business.
Motion-3554-13-Councillor K. Blackwood/Deputy Mayor Peddle
Resolved that the Agenda be adopted as amended.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes 2413: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting of December 2nd, 2013 which had been circulated to all members.
Motion-3555-13-Councillor D. Howell/Councillor M. Bailet
Resolved that the Minutes of the Regular Council Meeting of December 2nd, 2013 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes 2513: Mayor Howell asked if there were any errors or omissions to the Minutes of the Special Council Meeting of December 6th, 2013 which had been circulated to all members.
Motion-3556-13-Councillor S. Winsor/Councillor M. Bailet
Resolved that the Minutes of the Special Council Meeting of December 6th, 2013 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Business Arising: Backhoe/Loader
Motion-3557-13-Councillor K. Blackwood/Councillor D. Howell
Resolved to issue a tender for a new Backhoe/Loader.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Central Purchasing will provide the specs for the tender. In order to purchase through them, we would have had to participate in the original tender.
Tender Fire Dept.
One tender was received from SSR Auto for the amount of $26,431.00 for a 2011 pre-owned 2500 Series SLT Dodge Truck.
Motion-3558-13-Councillor K. Blackwood/Councillor D. Howell
Resolved to reject the Tender that was received from SSR Auto. Further to approach the Minister for approval to purchase a pick-up through 3 quotes as the previous 2 Tender Calls have been unsuccessful.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Turkeys/Fire Dept.
Mayor Howell, Councillors Howell and Blackwood would have to leave the meeting due to a conflict of interest. There were not enough councillors left to make the decision. Therefore Clerk/Manager will email the remaining 4 Councillors for a decision regarding the purchase of turkeys for the Fire Department Members.
Committees
Public Works: Composting Program (MMSB)
Tabled. Will be brought back to next meeting.
Trailer Tire
General Agreement to purchase a new Trailer Tire as required.
Fire Dept: Overhead Door
Motion-3559-13-Councillor D. Howell/Councillor K. Blackwood
Resolved to contact Sun Heating to order the Circuit Board for the Overhead Door in the Fire Hall.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Accounts
Payable:
Atlantic Purification Systems Ltd. $555.96 – Chlorine Test Packets
Bell Aliant $ 74.52 – Phone – Fire Dept.
Receiver General for Canada $2729.20 – Payroll Remitt (Nov.)
TRIO $326.42 – Health Premiums (Dec.)
CIBC Mellon $468.10 – Pension Premiums (Nov.)
NAPE $ 84.32 – Union Dues (Nov.)
Pennell’s Service Station Ltd. $105.82 – Tires/Town PU/Antifreeze
Tulk’s Home Hardware $67.95 – Christmas Decorations
Central Waste Mgmt. $2094.25 – Tipping Fees (Nov.)
Keith Howell $300.00 – 4th Quarter Remuneration
Marlene Peddle $175.00 – 4th Quarter Remuneration
Dale Howell $175.00 – 4th Quarter Remuneration
Kim Blackwood $175.00 – 4th Quarter Remuneration
Michel Bailet $175.00 – 4th Quarter Remuneration
Sam Winsor $175.00 – 4th Quarter Remuneration
Linda Bailet $175.00 – 4th Quarter Remuneration
G & M Services $496.41 – Town: 398.01/ FD 98.40
Motion-3560-13-Councillor K. Blackwood/Councillor M. Bailet
Resolved that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
New Business: Quarry Permit renewals
No issues or concerns were expressed regarding the 3 Quarry Permit Renewals presented.
Take Charge Challenge (added to Agenda)
Deputy Mayor Peddle gave an update regarding the Take Charge Challenge. The 1st Challenge – to set up a facebook page - has been completed. The 2nd Challenge – to post notices throughout the community - is in progress.
Adjournment: Motion-3561-13-Councillor K. Blackwood/Deputy Mayor Peddle
Resolved that Council do now adjourn to meet again at the call of the Chair.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:25 p.m.
Friday, December 6th, 2013
Minutes of the Special Meeting of Council held on Friday, December 6th, 2013 in Council Chambers.
Attendees: Mayor Keith Howell
Councillor Dale Howell
Councillor Sam Winsor
Councillor Michel Bailet
Town Engineer Jim Harty
Clerk/Manager Dianne Goodyear
Absent: Councillor Kim Blackwood
Councillor Linda Bailet
Deputy Mayor Marlene Peddle
Call to Order: Chair @ 1:10 p.m.
This meeting was called to discuss the Capital Works Application for the Water/Sewer Project, Phase 1 with respect to the new Wastewater Regulations.
Town Engineer advised that we were previously told by the Dept. of Environment and Conservation that we would require a tank with a roof due to the number of households that would be connected to this tank/outfall.
The discussion was to determine if we will require secondary treatment with the new wastewater regulations and if so, should we include this in our Phase 1 cost estimate for our application.
General Agreement that the new estimate would include a covered tank with some ventilation and lights at this point in time. Town Engineer will complete the estimate and come out to the office to assist the Clerk/Manager with the online application before Friday, Dec. 13th.
Town Engineer left the meeting. Council then discussed the Loader information that has recently been received and decided to have to meeting on Monday, Dec. 9th to make a decision on the Loader.
General Agreement to send a donation of $100.00 with a card to Justin and Jessica Goodyear to assist with the expenses associated with the tragedy they are currently facing.
Meeting adjourned at 2:50 p.m.
Monday, December 2nd, 2013
Minutes of the Regular Meeting of Council held on Monday, December 2nd, 2013 in Council Chambers.
Attendees: Mayor Keith Howell
Councillor Dale Howell
Councillor Kim Blackwood
Councillor Sam Winsor
Councillor Michel Bailet
Clerk/Manager Dianne Goodyear
Absent: Deputy Mayor Marlene Peddle
Councillor Linda Bailet
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-3545-13-Councillor K. Blackwood/Councillor D. Howell
Resolved that the Agenda be adopted as circulated.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes 2213: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting held on November 18th, 2013 which had been circulated to all members.
Motion-3546-13-Councillor S. Winsor/Councillor M. Bailet
Resolved that the Minutes of the Regular Council Meeting of November 18th, 2013 be adopted as circulated.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes 2313: Mayor Howell asked if there were any errors or omissions to the Minutes of the Special Council Meeting of November 25th, 2013 which had been circulated to all members.
Motion-3547-13-Councillor D. Howell/Councillor S. Winsor
Resolved that the Minutes of the Special Council Meeting of November 25th, 2013 be adopted as circulated.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Backhoe/Loader
Councillor Winsor will contact the CAT and John Deere dealers in Grand Falls-Windsor to get prices on a new Backhoe/Loader and information regarding warranty and extended warranty for both new and used machine.
Chemical Feed Pump
Representative from ATS advised he is still waiting on instructions/approval from the manufacturer to return our Chemical Feed Pump. Clerk/Manager to research prices for a new back-up pump similar to the old pump we are now using and bring results back to next meeting.
Capital Works Application
Municipal Affairs advised we complete the Municipal Capital Works Application for our proposed Water/Sewer Project. We will require revised figures which will depend on the work to be completed in Phase 1. The Town Engineer will be here on Friday to meet with Council. Time still to be determined. Members will be notified by email.
Committees
Finance: Budget/Office Renovations
Clerk/Manager asked Council to have the office made bigger by extending the wall towards the main entrance. This would make room to put another desk. We could connect the existing computer to our Townsuite program which would give both the Clerk/Manager and Administrative Assistant access to the program at the same time. This set up would provide the security required for the programs and provide more training and employment for the part time worker.
Further research is required to determine if this is a load bearing wall.
Budget: Motion-3548-13-Councillor D. Howell/Councillor M. Bailet
Resolved to adopt the 2014 Budget as presented with the mil rate remaining at 8.25; $150,000 allocated for Capital Works – Water and Sewer Project; and $45,000 allocated towards the purchase of a Backhoe/Loader. All taxes and fees are to remain the same as in the previous year. A copy of the tax and fee schedule for 2014 is attached.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Carmanville Terrace Residents
Motion-3549-13-Councillor D. Howell/Councillor S. Winsor
Resolved that the town purchase a small gift for each resident at the Personal Care Home for Christmas.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Public Works: Water Report
Satisfactory
Monthly Water Usage & Flow Data
Clerk/Manager to check with the Outside Worker to clarify the flow data and water usage recordings as submitted on the report.
Chlorine Readings November
Chlorine readings are consistent and within the required guidelines for the month of November.
Report from Regional Water Operator
Charts and graphs were received from the Regional Water Operator and circulated to all members. This information is a continuation of the previously circulated Operator’s Manual prepared by the Regional Water Operator. Members will review the manual and discuss further at a future meeting.
Fire Dept: Coast Guard/Water Cost
Motion-3550-13-Councillor K. Blackwood/Councillor M. Bailet
Resolved that for the Coast Guard and Ferries the charge for 1 Pumper Load of Water would be $75.00. For anything over that amount the charge would be $150.00.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Heater
The purchase of a heater for the meeting room in the Fire Hall was previously approved if required. Fireman George Blackwood checked the heaters and they seemed to be working. Therefore, before making their purchase, they are going to turn the heaters on earlier in the day to see if it warms up the room.
Accounts
Payable:
Carmanville Public Library $100.00 – Annual Donation (Paid)
Phoenix Academy $ 50.00 – Annual Donation (Paid)
Valero Energy Inc. $789.63 – Furnace Oil/Diesel
Central Office Equipment $120.66 – Ink Cartridge/Printer
NL Power $178.85 – Hydro – Booster Station
NL Power $ 24.39 – Hydro – Town Garage
NL Power $202.09 – Hydro – Fire Hall
NL Power $234.90 – Hydro – Mun. Bldg.
NL Power $ 64.52 – Hydro – Chlor. Chambers
Bell Aliant $197.52 – Phone/Fax/Internet/Office
Bell Mobility $ 34.97 – Phone – Cell
Central NL Waste Management $1980.00 – Collection Fees/Nov.
NL Power $1717.08 – Hydro – Street Lighting
Steele Communications $158.20 – Radio Ann. -Boil Order
Rockwater $1062.20 – Chlorine
Motion-3551-13-Councillor S. Winsor/Councillor D. Howell
Resolved that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence
From Regarding Action
Canada Post Review of Postal Service Info Only
New Business: Canada Summer Jobs
General Agreement that the Clerk/Manager complete the application for the Canada Summer Jobs as in previous years.
Goodyear’s Hill
Clerk/Manager to contact Trans & Works and advise them of the ice build-up at Goodyear’s Hill and ask them to monitor the situation. Further that the next time there is a build-up of ice in that location to take pictures to send with a letter referring back to their previous written commitment to fix the problem.
Members
Business: MAA Director Vote
The vote was cast by Council and recorded by Mayor Howell and will be mailed in tomorrow.
Christmas Bonus
(Clerk/Manager left the meeting at 9:00 p.m. due to a conflict of interest)
Motion-3552-13-Councillor S. Winsor/Councillor D. Howell
Resolved that the Christmas Bonus remain the same as in the previous year that being: $100.00 for the Clerk/Manager; $50.00 for the Outside Worker and $30.00 for each of the 4 Part-time Workers.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
(Motion recorded by Councillor S. Winsor)
(Clerk/Manager was invited back to the meeting at 9:08 p.m.)
Turkeys/Fire Dept.
Mayor Howell, Councillor D. Howell and Councillor K. Blackwood prepared to leave the meeting due to a conflict of interest. There were only 2 Councillors remaining to make the decision – Councillor S. Winsor and Councillor M. Bailet. Therefore it was decided to bring this matter back to the next meeting for a decision.
Christmas Hours
Christmas Day falls on Wednesday this year which is also our garbage collection day. Before any decision can be made regarding the Christmas Hours, the hours of operation for the Transfer Station need to be clarified. Notices will also have to be posted to inform our residents. Information will be brought back to the next meeting.
Adjournment: Motion-3553-13-Councillor D. Howell/Councillor K. Blackwood
Resolved that Council do now adjourn to meet again when the information is obtained regarding the purchase of a Backhoe/Loader.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Members will be notified by email.
Meeting adjourned at 9:20 p.m.
