Monday, September 28th, 2020
Minutes of the Regular Public Meeting of Council held on Monday, September 28th, 2020 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Shawn Budgell
Councillor Michael Wheaton
Councillor Gordon Blackwood
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Absent: Councillor Dwight Day
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4624-20-Councillor G. Blackwood/Councillor M Wheaton
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Oppose: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting held on September 14th, 2020 which had been circulated to all members.
Councillor M. Wheaton pointed out that Councillor G. Blackwood was a little late attending the meeting of Sept. 14th, 2020 but it was not recorded in the minutes.
Motion-4625-20-Councillor M. Wheaton/Councillor G Blackwood
Resolve that the Minutes of the Regular Public Council Meeting of September 14th, 2020 be adopted as amended.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Oppose: 0
Abstaining: 0
Motion Carried.
Business
Arising: Community Garden Sign
The school has been contacted to see if there is any interest in classes from 1 – 6 designing a sign for our Community Garden. The information has been passed on to the Teachers who will inform us of their decision.
W.S. Project Servicing Fees & Update
Motion-4626-20-Deputy Mayor Peddle/Councillor D. Howell
Resolve to accept the letter to Residents informing them of the Service Fee and requiring their signature of acceptance as required by Municipal Affairs and presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Oppose: 0
Abstaining: 0
Motion Carried.
Water Tax (Privileged)
Motion-4627-20-Deputy Mayor Peddle/Councillor G Blackwood
Resolve to enter a “Privileged Session” to discuss this item.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Oppose: 0
Abstaining: 0
Motion Carried.
Discussion
Motion-4628-20-Councillor G Blackwood/Deputy Mayor Peddle
Resolve that the “Privileged Session” end and return to an “Open Session”.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Oppose: 0
Abstaining: 0
Motion Carried.
Previous decision and Town Policy on Water Tax Exemption remains in effect. Any future request for exemptions will be dealt with on an individual basis.
Waterline Flushing
Due to the Stat Holiday on October 12th, (Thanksgiving Day), the Waterline Flushing will be changed to October 19th to 23rd, 2020. Due to the procedure to insert the swab at the Pond and the valve closure at the Chlorination Chamber, the Confined Space equipment including the Tripod must be used by the town worker. A Generator must also be set up at the Pond for visual requirements while inserting the swab. The Chlorination Chamber must be done first, if possible, due to time restrictions after the swab has been inserted.
Councillor D. Day requested to let it be known (via email):
“The swab that’s going to be used; 6 in. foam swab engineered to expand and contract. When used in a town waterline will also gently sweep biofilms as well as other particle’s. After this procedure, the water line will continue to be flushed for a period of time thereafter, to remove any loose debris”.
Business
Arising: Town BA Agreement
Motion-4629-20-Councillor M. Wheaton/Councillor G Blackwood
Resolve to accept the Town BA Agreement as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Oppose: 0
Abstaining: 0
Motion Carried.
Clerk/Manager was asked to check the price of the Mask for the Town’s BA as the Part-time worker will require one if and when he has the BA Training. Council is also looking into the possibility of purchasing an extra mask for a fire department member so they can also avail of the BA.
Rec. Roof
Motion-4630-20-Councillor S. Budgell/Councillor G. Blackwood
Resolve to accept the quote from Skyline Roofing in the amount of $7500 (tax, labour and material included) to re-shingle the new part of the Rec. Center Roof.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Oppose: 0
Abstaining: 0
Motion Carried.
Boathouse/Wharf App.
The information requested from the resident has not yet been received. A response from Central Lands Office advised that the application has been sent to Water Resource Management Division for their approval.
Committees:
Public Works: Water Report
The water report from Government Services on test conducted on September 8th, 2020 was satisfactory.
Sander Rack
A request to widen and heighten the Sander Rack to allow keeping the rack on the truck when loading or unloading the sander was discussed by members. The request was denied as members felt the rack should not be left on the town truck permanently and the sander can’t be properly loaded with the rack on the truck. It was noted that two workers are required to put the rack on and take it off but both workers are working on garbage days so there would be help available for that.
Roof – Town Garage
Clerk/Manager was asked to get quotes on re-shingling the Roof of the Town Garage and find out exactly where the leaks are.
Fire Dept: Incident Report
An Incident Report from September 19th, 2020 was presented to and reviewed by members.
Membership Application
Motion-4631-20-Councillor D. Howell/Deputy Mayor Peddle
Resolve to accept the Membership Application for Owen Blackwood to join the Fire Department.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Oppose: 0
Abstaining: 0
Motion Carried.
Fire Dept: Radios with Headset
Motion-4632-20-Councillor S. Budgell/Councillor M. Wheaton
Resolve to purchase the 2 Radios with Headsets as per quote provided there is no cost to program the radios.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Oppose: 0
Abstaining: 0
Motion Carried.
Rec. Committee: Rink
Condition of the rink and repairs required was discussed by members. Further research is required and pictures of damage to the rink, building and rails is to be brought back to the next meeting for further discussion.
Bingo
Motion-4633-20-Councillor D. Howell/Deputy Mayor Peddle
Resolve to approve the Rec. Committee’s request to reinstate Bingo adhering to the COVID-19 guidelines and SOP presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Oppose: 0
Abstaining: 0
Motion Carried.
Fund raising
Motion-4634-20-Councillor G. Blackwood/Councillor S. Budgell
Resolve to approve the Painting/Craft Night and Virtual Halloween Contest as presented adhering to the COVID-19 guidelines.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Oppose: 0
Abstaining: 0
Motion Carried.
The request to host a Fall Flea Market at the Rink was denied at this time due to the condition of the Rink. Members suggested offering the Flea Market inside the Rec Center provided strict rules were put in place to adhere to the COVID-19 guidelines.
Accounts
Payable:
Abbott’s AutoGraphics $227.70 – Muster Station Signs
Carmanville Value Grocer $ 27.30 – Fruit Basket – Admin. Clerk
Carmanville Value Grocer $ 29.01 – Kitchen Supplies
Central Office Equipment $ 68.89 – Office Supplies
Computer Shack Inc. $471.45 – Printer Toner
NL Power $ 33.87 – Hydro – Lift Station
NL Power $115.52 – Hydro – Fire Hall
NL Power $129.31 – Hydro – Booster Station
NL Power $136.48 – Hydro – Mun. Bldg.
NL Power $ 56.82 – Hydro – Chlor. Chambers
Pennell’s Service Station Ltd. $312.33 – Trailer Tires/Plug Lawnmower
Brinson’s Sand & Gravel Ltd. $501.40 – Class A
Bell Mobility $ 36.45 – Phone – Cell
CIBC Mellon $446.86 – Pension Premiums
NAPE $100.61 – Union Dues
Receiver General for Canada $3343.76 – Payroll Remittance
Bell Aliant $303.21 – Phone/Fax/Internet-Mun. Bldg.
Motion-4635-20-Deputy Mayor Peddle/Councillor D. Howell
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Oppose: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
Dept. of Trans/Infrastructure Vehicle/Equip. Disposal Info Only
Town of Gander ATV Trail Deputy Mayor Peddle &
Councillor S. Budgell
New Business: Citizen Complaints
Motion-4636-20-Councillor D. Howell/Councillor M. Wheaton
Resolve to enter into a “Privileged Session” to discuss this item.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Oppose: 0
Abstaining: 0
Motion Carried.
Discussion
Motion-4637-20-Councillor M. Wheaton/Deputy Mayor Peddle
Resolve to end the “Privileged Session” and return to an “Open Session” for the remainder of the meeting.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Oppose: 0
Abstaining: 0
Motion Carried.
Clerk/Manager was asked to reply in writing to the citizen thanking him/her for their concerns and advise that Council will take the complaints/concerns into consideration.
Members
Business: MNL 2020 Virtual Conference
The MNL 2020 Virtual Conference is scheduled for November 5 – 7, 2020. Registration is now open. Agenda for the conference will be provided in the near future. Any member wishing to attend should contact the office to get registered.
Adjournment: Motion-4638-20-Councillor D. Howell/Councillor S. Budgell
Resolve that Council do now adjourn to meet again on Tuesday, October 13th, 2020 or at the call of the Chair.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Oppose: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:50 p.m.
Monday, September 14th, 2020
Minutes of the Regular Public Meeting of Council held on Monday, September 14th, 2020 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle (arrived late)
Councillor Dwight Day
Councillor Michael Wheaton
Councillor Gordon Blackwood
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Absent: Councillor Shawn Budgell
Call to Order: Chair @ 7:40 p.m.
Agenda: Motion-4607-20-Councillor D. Howell/Councillor M. Wheaton
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting held on August 17th, 2020 which had been circulated to all members.
Motion-4608-20-Councillor D. Day/Councillor D. Howell
Resolve that the Minutes of the Regular Public Council Meeting of August 17th, 2020 be adopted as circulated.
In favour: Mayor Howell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Community Garden Sign
Clerk/Manager will contact the school for guidance regarding asking K-6 classes to submit a drawing we can use for the Community Garden Sign and a suitable prize for the winning classroom.
Door Box @ Chlorination Chambers
Members were in agreement to purchase a vinyl door box with a steel door for the Chlorination Chambers and to keep the old door for possible future use.
OH&S Inspection/Orders/Fire Extinguishers
Members were informed that all the OH&S orders were completed and submitted by the deadline and fire extinguishers have been installed in all buildings and vehicles as required by OH&S.
OH&S – Violence Prevention/Risk Assessment
Motion-4609-20-Councillor D. Howell/Councillor D. Day
Resolve to adopt the Workplace Violence Risk Assessment, Workplace Violence Prevention Policy Statement, Updated Violence Prevention & Respectful Workplace Policy and Procedures and the Violence Incident Report Form as presented.
In favour: Mayor Howell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Committees:
Finance: 2021-2022 Municipal Infrastructure Applications
Motion-4610-20-Councillor M. Wheaton/Councillor G Blackwood
Resolve to apply for the 2021-2022 Capital Works Program Funding Phase 4 to continue the Water and Sewer Installation.
In favour: Mayor Howell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
W.S. Project Servicing Fees
The Town has received approval from the Department of Environment, Climate Change and Municipalities to service residential dwellings to within 1.5 meters of the structure provided the homeowner agrees in writing to pay a cost recovery fee of $500.00. Otherwise, the service lateral will only be installed to the edge of the road right-of-way. The maximum service lateral trench length covered by this cost recovery policy is 40 meters from the center of the main or the center of the road right-of-way, whichever is applicable or favors the homeowner. All other conditions of the policy must be strictly adhered to.
Taxes/Statutory Limitation/Water Tax & Collections (Privileged)
Motion-4611-20-Councillor M. Wheaton/Councillor G Blackwood
Resolve to enter into a “Privileged Session” to discuss these three items.
In favour: Mayor Howell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
(Deputy Mayor Peddle arrived at the meeting at 8:10 p.m.)
Discussion
Taxes/Statutory Limitation/Water Tax & Collections (Privileged)
Motion-4612-20-Councillor G. Blackwood/Councillor D. Day
Resolve to end the “Privileged Session”.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Taxes/Statutory Limitation
Motion-4613-20-Councillor M. Wheaton/Councillor G Blackwood
Resolve to apply the statutory limitation to all tax receivable accounts.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Water Tax
Motion-4614-20-Councillor D. Howell/Councillor D. Day
Resolve the request for water tax exemption be approved as per letter received outlining extenuating circumstances.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor M. Wheaton
Councillor D. Howell
Opposed: Councillor G. Blackwood
Abstaining: 0
Motion Carried.
Collections – Court Action
Motion-4615-20-Councillor G. Blackwood/Councillor D. Howell
Resolve that the town proceed with Court Action on accounts TC-C0120 to TC-0620 as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor M. Wheaton Councillor G Blackwood
Councillor D. Howell
Opposed: Councillor D. Day
Abstaining: 0
Motion Carried.
Collections – Write off
Motion-4616-20-Deputy Mayor Peddle/Councillor M. Wheaton
Resolve to write off the outstanding interest on account TC-W0120 in the amount of $29.81 as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Collections – Payroll Deductions
Motion-4617-20-Councillor D. Howell/Deputy Mayor Peddle
Resolve that Payroll Deductions be initiated on account TC-P0120 as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Collections – Land Seizures
Motion-4618-20-Councillor D. Howell/Deputy Mayor Peddle
Resolve to initiate Land Seizures through Legal on accounts TC-L0120 to TC-L0320 as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor G. Blackwood Councillor D. Howell
Opposed: Councillor D. Day Councillor M. Wheaton
Abstaining: 0
Motion Carried.
Public Works: Water Report
The Water Report from Government Services on August 12th, 2020 was satisfactory.
Chlorine Readings
Chlorine Readings for the month of August were presented to and reviewed by members. Readings were up slightly but still within guidelines.
Monthly Water Usage/Flow Data
The Monthly Water Usage and Flow Data for the month of August was presented to and reviewed by members. The average water usage was 134,223 gallons per day.
Screen Cleaning
Screens were checked and cleaning was not required at this time.
Fall Clean up
Fall Clean-up is scheduled for the week of September 28th to October 2nd, 2020. Notices will be mailed to residents with the schedule.
Waterline Flushing
Motion-4619-20-Councillor D. Day/Councillor M. Wheaton
Resolve to flush the waterlines on Main Street, Noggin Cove Road and Howell’s Avenue and to swab the waterlines on Main Street South using 1 – 6” swab during the week of October 11th to 17th, 2020.
In favour: Mayor Howell Councillor D. Day
Councillor M. Wheaton Councillor G Blackwood
Councillor D. Howell
Opposed: Deputy Mayor Peddle
Abstaining: 0
Motion Carried.
Deputy Mayor Peddle asked to let the record show that she was not in favour of swabbing the waterline as Water Resource Management previously advised against the use of swabs on our waterlines due to the waterline age and different sizes.
Culvert - 15 ft. x 20 in. NC Road
Members were in agreement to replace the culvert on Noggin Cove Head Road that was damaged during the installation of the waterline.
Fire Dept: FD Funding Application
Notification was received from FES that the funding application for a new BA for the Fire Department was not approved.
Town BA Agreement
An agreement will be drafted to allow the Fire Department to use the Town BA purchased for Confined Space requirements. The agreement will include:
- The BA needs to be kept separate from the Fire Department BA’s because it is not compatible with theirs.
- The BA must be checked on a regular basis as per their BA maintenance check schedule.
- The mask that came with the Town’s BA is assigned to the Town worker who will be responsible for cleaning the mask.
Town worker must check whether the Fire Department masks will fit the Town BA. If not, the town worker will be the only person able to use the Town BA.
Fire Dept: Fit Testing
Motion-1420-20-Deputy Mayor Peddle/Councillor D. Howell
Resolve to purchase new masks for Fire Department Members who are trained and capable of using BA’s and to arrange fit testing through outside source for members.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Rec. Committee: Rec. Roof
Members were informed the roof on the new section of the Rec. Center needs to be replaced. One quote has been received so far and will be brought back to future meeting when other two quotes are received.
Rec. Rentals – Central Health/Elections/CYS
Motion-4621-20-Councillor D. Howell/Councillor D. Day
Resolve to allow Rental of the Rec. Center for Central Health, Elections and Child and Youth Services as requested as they have all committed to following the COVID-19 guidelines as issued by the Chief Medical Officer of Health.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Accounts
Payable:
Receiver General for Canada $4,420.79 – Payroll Remit. (Paid)
TRIO $ 549.20 – Pension Premiums (Paid)
NAPE $ 112.08 – Union Dues (Paid)
Bell Mobility $ 36.45 – Phone-Cell (Paid)
Carmanville Value Grocer $ 44.32 – Janitorial/Kitchen (Paid)
Carmanville Value Grocer $ 301.45 – FD Retirement BBQ (Paid)
NL Power $1,797.19 – Hydro Street Lighting (Paid)
NL Power $ 34.85 – Hydro Mun. Bldg. (Paid)
NL Power $ 194.96 – Hydro Fire Hall (Paid)
NL Power $ 132.03 – Hydro Booster Stn. (Paid)
NL Power $ 31.41 – Hydro Lift Stn. (Paid)
NL Power $ 33.19 – Hydro Chlor. Chambers (Paid)
EMCO $1,920.78 – Waterline Supplies
EMCO $2,788.75 – Waterline
Carmanville Value Grocer $ 8.76 – Kitchen Supplies
Rockwater $1,482.12 – Chlorine
Central Office Equipment $ 77.11 – Office Supplies
Bell Aliant $ 76.70 – Phone – Fire Dept.
Bell Aliant $ 303.40 – Phone/Fax/Internet/Office
G & M Services $ 471.08 – Gas/Diesel – Town
Computer Shack $ 195.49 – Drum Kit/Printer
D.A.S.I.T. Recharging $3,329.27 – Fire Extinguisher/Inspection
CNWM $1,653.76 – Tipping Fees
Car Quest $ 424.49 – Hydraulic Hose/Oil – Loader
CNWM $1,476.18 – Jan Inv. Not received/paid
Toromont Cat $ 297.51 – Bucket Teeth – Loader
TRIO $ 333.61 – Health Premiums
Carmanville Value Grocer $ 7.59 – Kitchen Supplies
Motion-4622-20-Deputy Mayor Peddle/Councillor D. Day
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
MAA Update Info Only
New Business: Shed Permit
The request for a shed permit at 166A Main Street was approved as per Policy and the Town’s Accessory Building Permit Regulations provided.
Powerline Easement App.
An application for Crown Lands regarding a powerline easement on Main Street South was presented to members for recommendation. Council has no concerns and advised the work has already been completed.
Boathouse/Wharf App.
An application to build a boathouse and wharf was received from Crown Lands for Council’s recommendation. The applicant has been asked for more information regarding the application and a copy must be sent to Water Resource Management with regards to the High Water Mark requirements. Information will be brought back for Council’s consideration when it is received.
Volunteer Certificates
Certificates of Appreciation were received from Premier Dwight Ball for recognition of community contribution and volunteer service for several residents who had served 10 years or more on town run committees. Certificates were given to Mayor Howell and Councillor Gordon Blackwood and the remaining certificates will be mailed out.
Members
Business: Mandatory Mask Order
The Mandatory Mask Order as issued by the Chief Medical Officer of Health was emailed to all members for their information and retention.
Adjournment: Motion-4623-20-Councillor D. Howell/Deputy Mayor Peddle
Resolve that Council do now adjourn to meet again on Monday, September 28th, 2020 at 7:30 p.m. in Council Chambers.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 10:10 p.m.
