Monday, September 22nd, 2014
Minutes of the Regular Public Meeting of Council held on Monday, September 22nd, 2014 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Dale Howell
Councillor Kim Blackwood
Councillor Sam Winsor
Councillor Michel Bailet
Councillor Linda Bailet
Clerk/Manager Dianne Goodyear
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-3585-14-Councillor D. Howell/Deputy Mayor Peddle
Resolved that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting of September 8th, 2014 which had been circulated to all members.
Motion-3586-14-Councillor L. Bailet/Councillor S. Winsor
Resolved that the Minutes of the Regular Council Meeting of September 8th, 2014 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Street Lights
The Street Light Pole Numbers have been identified and submitted to Newfoundland Power for the installation of 17 new street lights which includes the addition of a street light to the Municipal Parking Lot between the Town Office and the Fire Hall. It was noted that the light at 84 Howell’s Ave. needs to be turned towards the street.
W/S Project Update
Environment and Conservation has advised the town Engineer that secondary treatment will be required at our outfall. Over 117 households require a treatment plant.
Motion-3587-14-Councillor S. Winsor/Councillor M. Bailet
Resolved that we inform the Engineer to go to Tender with what we had previously discussed that being we’d start Phase 1 consisting of the installation of the outfall and related site work and service hook-ups that money will permit. Tank and treatment plant to be built at a later date.
In favor: Mayor Winsor Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Eider Duck Nest Box Deployment
On Wednesday, September 10th, 2014 representatives from Ducks Unlimited, Councillor L. Bailet, Student Andrew Chaulk and several other volunteers brought the Eider Duck Nest Boxes to Penguin Island. There they checked existing nest boxes for usage and found a chick in one of the boxes. They set out the new nest boxes and recorded each location by GPS coordinates. Pictures will be uploaded to the town website.
Committees
Finance: Noggin Cove LSD/Amalgamation
As per the request from the Noggin Cove Local Service District, members agreed they would be invited to the next Council Meeting to discuss Amalgamation. The Meeting is scheduled for Oct 6th, 2014 at 7:00 p.m.
Business
Arising: Capital Works Application
The deadline for the 2014 – 2014 Capital Works Application is October 17th, 2014.
New Building Canada Fund Application
The deadline for the New Building Canada Fund Application is October 31st, 2014.
Public Works: Water Report
Satisfactory.
Line Flushing
Will be scheduled during the first two weeks in November. Notices will be posted to this effect. It was noted to have the Outside Worker check/clean the screens at the pond following this wind/rain storm.
Clean up week
Will be scheduled during the week of October 20th, 2014 providing the Transfer Station will be kept open during this period. It was agreed that materials would again be sorted and we would follow the previous clean up schedule. Notices will be posted to this effect.
Surplus Equipment/T&W
Mayor Howell will check on a couple of pick-ups for the Fire Dept. and Town from the surplus equipment listed on the Grand Falls-Windsor and Deer Lake list.
Water Leak
Members were informed that the resident at 290 Main Street has made arrangements to get the water leak on his property repaired on Friday, Sept. 26th, 2014.
Rec. Committee: Community Capital Grant Application
Written notification has been received that our application on behalf of the Rec. Committee for the Community Capital Grant was unsuccessful.
Accounts
Payable:
Rockwater $1,062.20 – Chlorine
APS $ 574.04 – Chlorine Reagents/Testing
TRIO $ 319.32 – Health Premiums Sept.
Central Office Equipment $ 165.73 – Office Supplies
Motion-3588-14-Deputy Mayor Peddle/Councillor D. Howell
Resolved that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
Central Health AGM Info Only
CUPW Resolution Info Only
New Business: Request to open Hair Salon
Motion-3589-14-Deputy Mayor Peddle/Councillor D. Howell
Resolved that the request to open a Hair Salon at 53 Main Street be approved as per policy.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Request to build Shed
The request to build a shed at 125 Main Street was approved as per policy.
Members
Business: Picnic Tables
Motion-3590-14-Councillor S. Winsor/Councillor D. Howell
Resolved to order 4 Octagon Picnic Tables at the cost of $160/table as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Chambers Rental
Motion-3591-14-Councillor L. Bailet/Councillor D. Howell
Resolved that the Rental Fee for the Liberal Party to hold their nominations in Council Chamber on September 23rd, 2014 would be $75.00.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Age Friendly Grant
Members were advised that the remaining funds from the Age Friendly Grant can be used up to May 2015. Councillor L. Bailet has contacts and information regarding funding available for Age Friendly Committees and 50 Plus Clubs.
BNJC Meeting
Councillor L. Bailet attended the recent BNJC Meeting in Wesleyville. There was not enough representation to conduct their elections at that meeting. They discussed Health Care Needs, in particular the hospital in Brookfield is aging and in need of repairs/upgrade or a new Health Care Facility. There will be an email sent out to the towns in our area asking for participants to seek help from Government in this regard.
There was discussion regarding Regional Safety Training. The BNJC Administrative Staff have already met with John Dicks from Municipal Safety Council who has begun scheduling Regional Safety Training.
There was also discussion regarding the RCMP in Wesleyville who require sleds for transporting victims of accidents regarding skidoos. Councillor Bailet has contacted the Carmanville Detachment to see if they also require sleds and if so, maybe both detachments could work together to find a solution. They discussed purchasing large/expensive pieces of equipment that could be shared regionally and could maybe be subsidized by Government. Members were informed the Regional Water Operator position has been terminated. Although there was a 3 month extension approved, there were not enough towns that supported the extension. The vehicle purchased for the Regional Water Operator has since been bought out by the Town of CWT.
Fall Newsletter
General Agreement to wait until later in the fall to send out the Fall Newsletter so we could include the Christmas Activities that will be planned. It was noted that information regarding the Age Friendly Grant Program could be included in our newsletter and on our website. Information regarding Car Wreck Disposal could also be included.
Adjournment: Motion-3592-14-Councillor K. Blackwood/Deputy Mayor Peddle
Resolved that Council do now adjourn to meet again on Monday, October 6th, 2014 at 7:00 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:55 p.m.
Monday, September 8th, 2014
Minutes of the Regular Public Meeting of Council held on Monday, September 8th, 2014 in Council Chambers.
Attendees: Deputy Mayor Marlene Peddle (Chair)
Councillor Kim Blackwood
Councillor Sam Winsor
Councillor Michel Bailet
Councillor Linda Bailet
Clerk/Manager Dianne Goodyear
Absent: Mayor Keith Howell
Councillor Dale Howell
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-3576-14-Councillor K. Blackwood/Councillor S. Winsor
Resolved that the Agenda be adopted as circulated.
In favour: Deputy Mayor Peddle Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Deputy Mayor Peddle asked if there were any errors or omissions to the Minutes of the Regular Council Meeting of August 18th, 2014 which had been circulated to all members.
Motion-3577-14-Councillor L. Bailet/Councillor S. Winsor
Resolved that the Minutes of the Regular Council Meeting of August 18th, 2014 be adopted as circulated.
In favour: Deputy Mayor Peddle Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Guest: Dwight Day
Deputy Mayor Peddle welcomed Dwight and Tina Day to the Meeting and invited Dwight to begin his presentation. He came to discuss Motion 3568-14 – That the Resident would be charged $100.00 for the Prank Fire Call that resulted in deploying the Fire Department members and equipment. He defended his (their) actions stating that they did not know if the fire ban was on and were concerned about the size of the fire in the fire pit close to other property. He felt they took the proper steps and the calls they made were backed up by the RCMP who investigated and did not have any grounds to lay charges.
He also discussed the delay in receiving his Record of Employment and the fact that it stated Quit when he left his employment as the Part time worker with the town. He was informed that when he submitted his notice in October there was no shortage of work and we hired someone else to fill the Part time position so the ROE that was issued in November had to state “Quit”. Deputy Mayor Peddle thanked them for coming and they left the meeting at 7:50 p.m.
Motion-3578-14-Councillor S. Winsor/Councillor M. Bailet
Resolved to rescind Motion 3568-14 and write new letter outlining the seriousness of the matter and the potential risk to other citizens because of the deployment of truck and resources.
In favour: Deputy Mayor Peddle Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Audit
Motion-3579-14-Councillor S. Winsor/Councillor L. Bailet
Resolved to accept the Auditor’s Report as presented.
In favour: Deputy Mayor Peddle Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Update on W/S Project
The land has been surveyed and the application is currently being worked on. The Town Engineer has been in touch with Environment and Conservation and is waiting for them to determine the treatment required for the tank as this affects the outfall and work to be done during phase 1 as well as the planning of phase 2.
Committees
Finance: Gas Tax Agreement
Motion-3580-14-Councillor S. Winsor/Councillor K. Blackwood
Resolved that the Town enter into the new Gas Tax Agreement as presented.
In favour: Deputy Mayor Peddle Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Public Works: Water Report
Satisfactory
Chlorine Readings – August
Overall readings were good and within the guidelines.
Water Usage/Flow Data – August
Averaged 135,000 to 140,000 IMP gals/day.
Fire Dept: CMA Minutes/Meeting
The next Central Mutual Aid Meeting is scheduled in Gander on September 14th, 2014. A copy of the previous minutes was presented for information and retention.
Accounts
Payable:
Newfoundland Power $ 69.11 – Hydro – Fire Hall (Paid)
Newfoundland Power $ 115.08 – Hydro – Booster Stn (Paid)
Newfoundland Power $ 70.48 – Hydro – Mun. Bldg. (Paid)
Newfoundland Power $ 48.99 – Hydro – Chlor. Chamber (Paid)
Newfoundland Power $ 30.72 – Hydro – Garage (Paid)\
Bell Aliant $ 202.06 – Phone/Fax/Internet/Office (Paid)
Bell Aliant $ 74.52 – Phone – Fire Dept. (Paid)
Bell Mobility $ 34.97 – Phone/Cell (Paid)
TRIO Benefits $ 456.00 – Pension Premiums Aug. (Paid)
NAPE $ 91.15 – Union Dues Aug. (Paid)
Receiver General for Canada $3,462.48 – Payroll Remit. Aug. (Paid)
Car Quest $ 205.28 – Hub Assy – G. Trailer
Computer Shack $ 519.75 – External Hard Drive & Toners
Wayne Hodder Surveys $ 960.50 – Land Survey re: Capital Works
CNWM $2,032.80 – Curbside Collection Fees – Aug.
Tulks Home Hardware $ 382.85 – Town P.U./Gen. Shed/Mun Bldg.
G & M Services $ 522.85 – Gas & Diesel – Town
CNWM $1,835.05 – Tipping Fees – August
NL Power $1,717.22 – Hydro – Street Lighting
Credit Bureau $ 27.12 – Commission/Collections
Motion-3581-14-Councillor S. Winsor/Councillor K. Blackwood
Resolved that the outstanding accounts be paid in full as presented.
In favour: Deputy Mayor Peddle Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
MAA Nominations – Central Director Deadline: Oct. 8, 2014
Arthritis Society Proclamation Sign by Mayor
New Business: Ducks Unlimited Letter of Support
Motion-3582-14-Councillor S. Winsor/Councillor L. Bailet
Resolved to accept the draft report of the “Letter of Support” as presented.
In favour: Deputy Mayor Peddle Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Request to open New Business
Motion-3583-14-Councillor K. Blackwood/Councillor M. Bailet
Resolved to approve the request to open a new Roofing and Landscaping Business as presented.
In favour: Deputy Mayor Peddle Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Members
Business: Bonavista North Joint Council Meeting
The next BNJC Meeting is scheduled for Sept. 15th @ 7 p.m. at the NWV Town Hall. Mayor Howell or designate will attend.
MNL Convention
The 2014 MNL Convention is scheduled for October 9 – 11, 2014. A Rural Forum is also scheduled for October 8th, 2014. Both are in Corner Brook. Deadline for registration is September 19th, 2014. Mayor Howell will receive a 12 year plaque at this year’s MNL Convention.
Town Website – Suggestions for updates
Some suggestions for updates to the town website were submitted by our Designer for Council’s perusal. Council’s response will be forwarded to employee for implementation.
Adjournment: Motion-3584-14-Councillor K. Blackwood/Councillor M. Bailet
Resolved that Council do now adjourn to meet again on Monday, September 22nd, 2014 at 7:30 p.m.
In favour: Deputy Mayor Peddle Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:10 p.m.
