Monday, July 15th, 2024
Minutes of the Regular Public Meeting of Council held on Monday, July 15th, 2024 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Kimberly Blackwood
Councillor Gordon Blackwood
Councillor Dale Howell
Councillor Hayward Morgan
Councillor Mitchell Nippard
Clerk/Manager Dianne Goodyear
Absent: Councillor Tony Moyles
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4679-24-DM Blackwood/Councillor H. Morgan
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of July 2nd, 2024 which had been circulated to all members.
Motion-4680-24-Councillor H. Morgan/Councillor D. Howell
Resolve that the Minutes of the Regular Public Council Meeting of July 2nd, 2024 be adopted as circulated.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Mail Boxes – MSS
Canada Post was contacted regarding relocating the Mail Boxes on Main Street South as they were obstructing access to the Town’s Main Waterline and Valve. Canada Post is working on relocating the mail boxes and will have an update within a couple of days.
Hydrant Leak NC Head
The parts required for the hydrant repairs have been received and the work will be scheduled for Monday, July 22nd, 2024 provided the permit from Transportation and Works is received by that date.
Water Connection 362 Main St.
Written consent and waivers signed by both property owners were presented to members. Members were in agreement that the conditions imposed were met and the water connection will go ahead as previously approved.
CEEP Application
(Councillor H. Morgan left the meeting at 7:55 p.m. due to a potential conflict of interest)
Motion-4681-24-DM Blackwood/Councillor D. Howell
Resolve to submit a Community Enhancement Employment Application for work to be done at the Interpretation Center and Trail.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
(Councillor H. Morgan returned to the meeting at 8:00 p.m.)
FD Bunker Gear Transportation
Members were in agreement that Heavy Duty Contractor’s Garbage Bags will be purchased to carry the Bunker Gear in personal vehicles to and from a fire scene. At this point in time, dressing at the fire scene is the only option available for members.
Committees:
Finance: 2nd Quarter Financial Reports
The 2nd Quarter Financial Reports were presented to and reviewed by members. Overall, the Town is in good standing for this time of the year.
Collection Report
The Collection Report for the month of June was presented to and reviewed by members. The collection of arrears is ongoing and slowly progressing.
Public Works: Chlorine Readings
The Chlorine Readings for the month of June were presented to and reviewed by members. Readings were within the recommended guidelines.
Water Usage/Flow Data
The Water Usage and Flow Data for the month of June were presented to and reviewed by members. The average water usage was 167,350 gallons per day.
Habitat: Funding
The funding for the Canada Summer Jobs program has not yet been received so the Habitat Committee requested the Town loan them $2,000 to cover the wages and materials required until the funding is received.
Motion-4682-24-DM Blackwood/Councillor D. Howell
Resolve to loan the Habitat Committee $2,000 until September 1st, 2024 to cover wages and materials as the government funding is not yet received.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: Councillor H. Morgan (Committee Chair)
Motion Carried.
Habitat: Fruit Trees
Members were in agreement to approve the request from the Habitat Committee to plant fruit trees on the Municipal Grounds in front of Chambers windows as an extension to the Community Gardens.
Accounts
Payable:
Receiver General for Canada $5,253.25 – Payroll Remittance (Paid)
Desjardins $ 633.22 – Pension Premiums (Paid)
NAPE $ 122.29 – Union Dues (Paid)
Municipal Assessment Agency $3,048.50 – 3rd Quarter Assessment Fees
Car Quest $ 73.58 – Garage Supplies
Rockwater $1,903.02 – Chlorine
Pennell’s Service Station $1,078.07 – Hitch – Trailer/Pickup
Carmanville Valu Grocer $ 43.98 – Janitorial
Collabria Visa $ 109.31 – Canada Day Cake
CNWM $3,113.15 – Tip Fees/Clean-up week incl.
Dooley’s Trucking $ 144.65 – Courier Charges/Service BA’s
Tulk’s Home Hardware $ 177.72 – WS/Janitorial/OHS Orders
G & M Services $ 379.88 – Gas – Town
TRIO $ 313.76 - Health Premiums
Carmanville Valu Grocer $ 11.98 – Kitchen Supplies
Motion-4683-24 – DM Blackwood/Councillor H. Morgan
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
RCMP Crime Statistics Info Only
Members
Business: Shrub boxes/Flower Boxes
Members were in agreement to accept Mayor Howell’s offer to plant rose bushes in the boxes that were built for the shrubs as the shrubs did not survive. Members were also in agreement that the flower boxes in front of the Municipal Building would be cleaned out and new flowers purchased and planted.
Adjournment: Motion-4684-24-Councillor D. Howell/DM Blackwood
Resolve that Council do now adjourn to meet again on the call of the Chair.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:45 p.m.
Tuesday, July 2nd, 2024
Minutes of the Regular Public Meeting of Council held on Tuesday, July 2nd, 2024 in Council Chambers.
Attendees: Deputy Mayor Kimberly Blackwood (Chair)
Councillor Gordon Blackwood
Councillor Dale Howell
Councillor Hayward Morgan
Councillor Tony Moyles
Councillor Mitchell Nippard
Clerk/Manager Dianne Goodyear
Absent: Mayor Keith Howell
Call to Order: Chair @ 7:20 p.m.
Agenda: Motion-4673-24-Councillor D. Howell/Councillor T. Moyles
Resolve that the Agenda be adopted as circulated.
In favour: DM Blackwood Councillor G. Blackwood
Councillor D. Howell Councillor H. Morgan
Councillor T. Moyles Councillor M. Nippard.
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: DM Blackwood asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of June 10th, 2024 which had been circulated to all members.
Motion-4674-24-Councillor H. Morgan/Councillor M. Nippard
Resolve that the Minutes of the Regular Public Council Meeting of June 10th, 2024 be adopted as circulated.
In favour: DM Blackwood Councillor G. Blackwood
Councillor D. Howell Councillor H. Morgan
Councillor T. Moyles Councillor M. Nippard.
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: W.S. Phase 4 – Easements
The Easements for the WS Project, Phase 4 have all been signed off and will be submitted to Municipal Affairs July 3rd, 2024.
Hydrant Leak NC Head
Town Workers tried to repair the leak in the Hydrant at Noggin Cove Head but it is still leaking. Parts have been ordered and the repairs will be made as soon as the Town Worker returns from vacation.
Water Connection 362 Main St.
Motion-4675-24-Councillor G. Blackwood/Councillor D. Howell
Resolve to accept the proposal from the property owner provided he obtains written consent from the neighbour and a waiver is signed by both property owners that in the event of a leak in the service line the town will not be held responsible for the repairs. Town will supply the curb stop and connection materials and the installation must be supervised by the Town Worker.
In favour: DM Blackwood Councillor G. Blackwood
Councillor D. Howell Councillor H. Morgan
Councillor T. Moyles Councillor M. Nippard.
Opposed: 0
Abstaining: 0
Motion Carried.
OHS Order(s)
All OHS Orders except the Fit Testing for the FD Members have been complied with and signed off by OHS. OHS still need to be informed when the Fit Test is completed.
Committees:
Finance: Municipal Plan Amendment Quotes
Members were in agreement that the proposed change to the Municipal Town Plan required to include “Fire Training Grounds” under the Rural Zone along Route 330 will be deferred to spring 2025.
Later this fall, Council will know if FES will cover the new BA’s required (estimated at $77,000.00) or if the town has to purchase them which will allow for budgeting of whatever is required for 2025.
Finance: MNL Conference – Donation
Motion-4676-24-Councillor H. Morgan/Councillor M. Nippard
Resolve that the Town donate $100.00 towards the MNL Conference as per past practice.
In favour: DM Blackwood Councillor G. Blackwood
Councillor D. Howell Councillor H. Morgan
Councillor T. Moyles Councillor M. Nippard.
Opposed: 0
Abstaining: 0
Motion Carried.
FD Phone App
The FD Phone App renewal in US Funds amounted to $1,361.34.
CEEP Application
CEEP Applications are being accepted until July 26, 2024. Members will bring work tasks and a materials list back to the next meeting for discussion so an application can be submitted.
Business Closure
Written notification of Carmanville Terrace business closure was presented to members. As per policy, the business tax will be taken from this account as of the date written notification was received.
Public Works: Utility Trailer – Jack (HD)
A new Heavy Duty Jack is required for the Utility Trailer. The type required and prices will be obtained and members will be informed prior to purchase.
Waterline/Mail Boxes Main St. South
The Town Worker took pictures of the Mail Boxes newly installed on Main Street South and expressed his concerns regarding the fact that they were blocking access to our main waterline and valve.
Members were in agreement that the Mail Boxes have to be moved as there was no permission requested or granted and they block access to the waterline in the event of a leak. We have had problems in the past in this area.
There have also been complaints received from citizens regarding the location of the Mail Boxes. The main concern is that citizens going to get their mail will turn around at the intersection to get back to their homes. The speed limit on Route 330 is 80 km per hour which imposes a safety risk to these residents.
Members were in agreement that Canada Post be notified in writing that the Mail Boxes have to be relocated due to blocking access to the Town’s Main Waterline. The complaints received and the safety concerns will also be relayed to Canada Post. A suggestion for an alternate location to relocate the Main Boxes was discussed and will be forwarded to Canada Post for their consideration.
Waterline Connection MSS
(Councillor T. Moyles left the meeting at 8:15 p.m. due to a conflict of interest)
With respect to the waterline connection at 15 Main Street South, members were in agreement that the Town’s equipment for tapping into the line will not be lent out. Members also agreed that the water must be turned off to tie into the Main Waterline and that the water connection cannot be done until the Town Worker returns from vacation as he must supervise the connection prior to backfill and he is the expert in this area.
(Councillor T. Moyles returned to the meeting at 8:25 p.m.)
Water Complaint
A dirty water filter sent by a resident was presented to Council to show how dirty the filter was. The filter was removed after being in use for about 6 months and after the waterline swabbing was done and the waterlines flushed.
The resident felt there should be filters on the water coming from the pond and at the Chlorination Chambers. Members were in agreement that this is not unusual after swabbing/flushing lines and are quite confident that the town water is safe for consumption. The town water is tested and results recorded daily, Government Services test the water monthly and the Water Resource personnel test the water quarterly. All town test results and results from Government Services and Water Resource Management are well within the recommended guidelines.
Fire Dept: Transportation - Members/Bunker Gear
Questions were raised from the Fire Department as to transportation of members responding to a fire call since there are only 5 seatbelts available in the response vehicles and OHS stated everyone transported in a vehicle must be wearing a seatbelt; and how would they get their bunker gear to a fire scene since the bunker gear is now stored in lockers in the Fire Hall and the van previously used to transport the gear is no longer in service.
FES was contacted and their suggestions were: that clean gear can be put in carry bags and members could respond to the fire hall, if all seats were filled, get their bunker gear and dress at the emergency scene. Further that driving a personal vehicle wearing bunker gear is not acceptable. This will be forwarded to the Fire Department.
Habitat: Conservation Biologist
The Habitat Committee has received funding from SAM (Stewardship Association of Municipalities) to hire a Conservation Biologist at 30 hours a week for 5 months. The individual started work on July 2nd, 2024. SAM personnel will oversee the project and provide advice and support as needed.
Accounts
Payable:
NL Power $ 485.53 – Hydro – Fire Hall (Paid)
NL Power $ 160.92 – Hydro – Booster Stn. (Paid)
NL Power $ 42.29 – Hydro – Garage (Paid)
NL Power $ 43.78 – Hydro – Lift Station (Paid)
NL Power $ 264.32 – Hydro – Mun. Bldg. (Paid)
NL Power $ 99.34 – Hydro – Chlor. Chambers (Paid)
Central Office $ 103.39 – Office Supplies
Central Cashier’s Office $ 25.00 – License re: Trail
Central Cashier’s Office $1,384.60 – Salt/Sand
CNWM $2,230.10 – Tipping Fees
G & M Services $1,115.96 – Gas
Bell Aliant $ 313.58 – Phone/Fax/Internet
K & D Pratt $ 164.99 – BA Service
Janine Chaulk $ 45.00 – Shirts – Mun. Awareness Day
Wayne Hodder Surveys $3,450.00 – Easements W.S.
Bell Mobility $ 40.14 – Phone – Cell
NL Power $1,806.12 – Hydro – Street Lighting
Computer Shack Inc. $ 206.98 – Toners
Bell Aliant $ 81.36 – Phone – Fire Dept.
EMCO $ 840.35 – Hydrant Repairs
Motion-4677-24-Councillor G. Blackwood/Councillor D. Howell
Resolve that the outstanding accounts be paid in full as presented.
In favour: DM Blackwood Councillor G. Blackwood
Councillor D. Howell Councillor H. Morgan
Councillor T. Moyles Councillor M. Nippard.
Opposed: 0
Abstaining: 0
Motion Carried.
New Business: Permit requests
A permit request was received to replace the ramp on the Post Office, making it wider thus protruding further towards the road.
Trans and Works were contacted and they require specs from Canada Post as their approval must be given before the Town can issue the permit. This information will be forwarded to Canada Post.
A request to build a shed at 152 A Main Street was approved as per Town Policy and the Town’s Accessory Building Regulations provided.
Adjournment: Motion-4678-24-Councillor D. Howell/Councillor T. Moyles
Resolve that Council do now adjourn to meet again on Monday, July 15th, 2024 at 7:30 p.m.
In favour: DM Blackwood Councillor G. Blackwood
Councillor D. Howell Councillor H. Morgan
Councillor T. Moyles Councillor M. Nippard.
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:40 p.m.
