Monday, August 31st, 2015
Minutes of the Regular Public Meeting of Council held on Monday, August 31st, 2015 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Dale Howell
Councillor Kim Blackwood
Councillor Sam Winsor
Councillor Michel Bailet
Councillor Linda Bailet
Clerk/Manager Dianne Goodyear
Admin. Assistant Jeannelle Bowne
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-3736-15-Councillor K. Blackwood/Councillor D. Howell
Resolved that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Meeting of Council on July 27th, 2015 which had been circulated to all members.
Motion-3737-15-Councillor L. Bailet/Deputy Mayor Peddle
Resolved that the Minutes of the Regular Public Meeting of July 27th, 2015 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Special Meeting of Council on Aug. 11th, 2015 which had been circulated to all members.
Councillor S. Winsor who was not in attendance at this meeting stated he was not in favour of using Council’s own funds to cover the amount the W/S Tender was over. Councillor K. Blackwood who had left the meeting before the motion was made was also not in agreement to use our own funds to cover the amount the tender was over.
Motion-3738-15-Councillor L. Bailet/Councillor M. Bailet
Resolved that the Minutes of the Special Meeting of Council on August 11th, 2015 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Business Assessment
Motion-3739-15-Councillor D. Howell/Deputy Mayor Peddle
Resolved to enter a “Closed Session” to discuss this topic.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
General Agreement to ask Municipal Assessment Agency Representatives to attend a meeting with Council to explain the assessment process.
Motion-3740-15-Councillor D. Howell/Councillor K. Blackwood
Resolved to return to an “Open Session” for the remainder of the meeting.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Further clarification from the Municipal Assessment Agency is required on this topic and the results will be brought back to the next meeting for further discussion.
Audit
Motion-3741-15-Councillor D. Howell/Deputy Mayor Peddle
Resolved to accept the 2014 Financial Statements as presented by the Auditor.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Audio Conferencing
Motion-3742-15-Councillor S. Winsor/Councillor M. Bailet
Resolved to make the necessary preparations to purchase a speaker phone.
No Vote – Motion Withdrawn and replaced with the following motion regarding Remote Attendance at Council Meetings.
Motion-3743-15-Councillor S. Winsor/Councillor M. Bailet
Resolved that the town would use Conference Calling or Skype whichever was the most convenient.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 1 – Deputy Mayor Peddle
Abstaining: 0
Motion Carried.
Tender – W/S Project
Municipal Affairs called on August 26th, 2015 and said they would award the W/S Tender as soon as possible but the Engineer advised today, August 31st, 2015 that he has still not been given permission by Municipal Affairs to award the Tender. General Agreement to contact Municipal Affairs to see when the Tender will be awarded and why the award has been delayed.
Ronald McDonald Walk – Fire Hall
Motion-3744-15-Councillor S. Winsor/Deputy Mayor Peddle
Resolved to make the Fire Hall and the Fire Truck available on Sept. 19th, 2015 for the Ronald McDonald Walk as requested.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Committees
Finance: 2015-16 Municipal Capital Works Application
Municipal Affairs advised that our 2015-2016 Municipal Capital Works Application for funding for Phase 2 of our Water/Sewer Project was not approved.
Municipal Assessments 2016
Municipal Assessment Agency has advised that the average residential property assessment will increase by 70.6% and the average commercial property assessment will increase by 10% in 2016.
Finance: Political Contribution Regulations
Municipal Affairs informed all Municipalities in writing that grants may not be provided to political parties or candidates in a municipal, provincial or federal election.
Public Works: Water Report
Satisfactory.
Curb Stop Repair
General Agreement to call in the Outside Worker to repair/replace the curb stop at 350 B Main Street. During waterline repairs, the driveway at 350 Main Street had to be dug up and cannot be covered up until the water can be turned on to make sure the leak has been fixed.
Chemical Feed Pump
The Chemical Feed Pump sent out for repair is not covered under warranty and the cost to repair the pump would be almost as high as replacing the pump.
Motion-3745-15-Councillor S. Winsor/Councillor D. Howell
Resolved to purchase a new Pulsafeeder Chlorine Feed Pump at the cost of $1,800.54 as per the quote provided.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Fire Dept: Financial Assistance Grant
The Fire Department will receive a Fire Protection Financial Assistance Grant, Project # FES-SA0019 in the amount of $1,406.85 on a 90/10 split to purchase one set of Bunker Gear (Jacket and Pants). The Provincial Portion (less the GST Rebate) will be $1,210.14. The Provincial Share will be issued upon submission of invoices to the Fire and Emergency Services - Newfoundland and Labrador office no later than November 18, 2015.
Accounts
Payable:
Receiver General for Canada $3,296.53 – Payroll Remittance (Paid)
CIBC Mellon $ 399.84 – Pension Premiums (Paid)
TRIO Benefits $ 317.60 – Health Premiums (Paid)
G & M Services $ 407.94 – Gas/Diesel (Paid)
NAPE $ 90.38 – Union Dues (Paid)
NL Power $ 111.67 – Hydro – Mun. Bldg (Paid)
NL Power $ 95.70 – Hydro – Fire Hall (Paid)
NL Power $ 140.87 – Hydro – Booster Stn. (Paid)
NL Power $ 56.99 – Hydro – Chlor. Chamber (Paid)
NL Power $ 36.30 – Hydro – Garage
NL Power $3433.98 – Hydro – Street Lights (Paid)
Bell Mobility $ 35.82 – Phone – Cell (Paid)
Bell Aliant $ 75.37 – Phone – Fire Hall (Paid)
Bell Aliant $ 206.37 – Phone/Fax/Internet – (Paid)
C & M Crafts $ 20.35 – Garage Door (Paid)
Carmanville Valufoods $ 6.20 – Kitchen Supplies (Paid)
B & M Paving $ 745.80 – Repl. Pavement/Water Rep. (Paid)
Dale Howell $ 54.98 – Senior’s Garden Party Sup. (Paid)
DSI $ 146.79 – Receipt Paper
Dooley’s Trucking $ 18.08 – Delivery of Receipt Paper
Concrete Concepts and Rentals Inc. $ 40.63 – Trailer Light Kit
Rockwater $1168.42 – Chlorine
C & M Crafts N Stuff $ 22.04 – Lumber – Garage Door Inst.
APS $1176.33 – Chlorinator, Free/Total Packets
Tulk’s Trucking $ 271.20 – Gravel – Chlor. Chambers
CNWM $2793.17 – Tipping Fees – July
CNWM $2115.30 – Curbside Collection Fees – July
Tulk’s Home Hardware $1126.31 – Garage Door Supplies/Paint
Computer Shack Inc. $ 384.15 – Toners – Printer
Carmanville Valufoods $ 41.92 – Garden Party/Kitchen Supplies
G & M Services $ 258.03 – Gas – Town
NL Power $ 34.60 – Hydro – Garage
NL Power $ 53.25 – Hydro – Chlorination Chamber
NL Power $ 111.06 – Hydro – Mun. Bldg.
NL Power $ 87.72 – Hydro – Fire Hall
NL Power $ 154.56 – Hydro – Booster Station
Accounts
Payable: Motion-3746-15-Councillor S. Winsor/Councillor K. Blackwood
Resolved that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
Rural Secretariat Strengthen Economic Development DM Peddle to attend
Sexual Crisis/Prevention Sexual Violence Awareness Week Proclamation
New Business: Permit to Construct Live Holding Tank
The request to build a Live Holding Tank at 107-109 Main Street South was approved as per policy.
Permits – Extension to house & Shed
The request to build an extension to House and build a Shed at 8 – 10 Howell’s Ave. was approved pending inspection by the Outside Worker.
Permit – Pre-built shed
The request to place a Pre-built Shed on the property at 92 Main Street was approved pending inspection by the Outside Worker.
Taxi Service
Complaints from residents were brought forward regarding the lack of taxi service late at night and the prices charged.
General Agreement to write the owner to let him know we have received complaints and ask the hours of operation.
Members
Business: Forum – Gander Loop
The Town of New-Wes-Valley invited Council to join them in a forum to discuss possible solutions to the dangerous situation regarding the TransCanada Highway at Joey’s Lookout.
Members
Business: Trans/Works Vehicle Equipment Disposal List
A list of Vehicles/Equipment for Disposal was received from Transportation & Works.
2015 MNL Convention
The 2015 MNL Convention is scheduled for November 5 – 7 in Gander. Any member wishing to attend should contact the office as soon as possible to get registered.
MNL Mid-Year Update
The MNL Mid-Year Update was copied and circulated to all members for their information and retention.
Adjournment: Motion-3747-15-Councillor K. Blackwood/Councillor D. Howell
Resolved that Council do now adjourn to meet again on Monday, September 14th, 2015 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:20 p.m.
Tuesday, August 11th, 2015
Minutes of a Special Meeting of Council held on Tuesday, August 11, 2015 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Dale Howell
Councillor Kim Blackwood (left early)
Councillor Michel Bailet
Councillor Linda Bailet
Clerk/Manager Dianne Goodyear
Town Engineer Jim Harty
Absent: Councillor Sam Winsor
Call to Order: Chair at 1:15 p.m.
This meeting was called to discuss the tenders received on the Water and Sewer Project. Town Engineer, Jim Harty advised there were 2 tenders received as follows:
$496,765.97 – H. Wareham & Sons (lowest tender)
$516,452.04 – Budgell’s Equipment
The lowest tender is $68,999.53 above the funding previously approved for this project.
Options presented by the Engineer were:
Apply for extra funding in the amount of $68,999.53.
Council finance the extra funding required
Cut back on the scope of the project:
35m of main trench
35 m of forcemain trench
35m of waterpipe
35m of sewer pipe
35m of 150mm forcemain
The five services above road would have to be reduced to R.O.W. or curb stop
Total funding cut would be $86,566.75, HST included.
Taking out the outfall was not a recommended option.
Jim recommended that the town acquire the extra funding to proceed with the tender.
(Councillor K. Blackwood left the meeting at 2:00 p.m.)
Motion-3735-15-Councillor D. Howell/Deputy Mayor Peddle
Resolved that the Town award the lowest tender to H. Wareham and Sons in the amount of $496,765.97 and apply to Municipal Affairs for $68,999.53 on a 90/10 split with the understanding that if the funding is not available the Town will cover the extra cost.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 2:30 p.m.
