Monday, September 23rd, 2019
Minutes of the Regular Public Meeting of Council held on Monday, September 23rd, 2019 in Council Chambers.
Attendees: Mayor Keith Howell
Deputy Mayor Marlene Peddle
Councillor Shawn Budgell
Councillor Dwight Day
Councillor Michael Wheaton
Councillor Gordon Blackwood
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Guest: Trina and Gregory Hancott
Leo Nichol
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4444-19-Councillor M. Wheaton/Councillor D. Howell
Resolve that the Agenda be adopted as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Meeting of Council held on September 9th, 2019 which had been circulated to all members.
Motion-4445-19-Councillor G. Blackwood/Councillor M. Wheaton
Resolve that the Minutes of the Regular Public Council Meeting of September 9th, 2019 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Guest: Trina & Gregory Hancott and Leo Nichol
Mayor Howell welcomed Guest Trina & Gregory Hancott and Leo Nichol to the meeting. They are requesting to obtain water from the town for 6 months annually. They propose that the town install a curb stop at the end of the waterline on Noggin Cove Road and they would run a line through the ditches and culverts to their residences at no cost to the town. If the town was in agreement, they suggest a contract would be drawn up outlining the rate and dates for connection and disconnection annually, ex – May to October.
Councillor Blackwood suggested they get an independent survey completed by someone from Government to determine how many residents in Noggin Cove want town water and bring those results back to the town.
Mayor Howell thanked the guest for attending and informed them their request will require further research before any decision can be made. The guest left the meeting at 7:45 p.m.
Business
Arising: Confined Space Equipment
The confined space equipment has been shipped but not yet received. Research is ongoing regarding the maintenance and life expectancy of the equipment.
Business
Arising: Garbage Collection – Harbour Authority
(Councillor Blackwood left the meeting at 7:55 due to a Conflict of Interest)
Motion-4446-19-Deputy Mayor Peddle/Councillor S. Budgell
Resolve that an adjustment will be made to their account for 6 months.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor G. Blackwood
Opposed: Councillor D. Day Councillor D. Howell
Abstaining: 0
Motion Carried.
(Councillor Blackwood was invited back to the meeting at 8:15 p.m.)
Garbage Collection – School Board
Motion-4447-19-Councillor D. Howell/Deputy Mayor Peddle
Resolve that the School Board account be adjusted to be charged for 8 months Garbage Collection as the Town collection began in August.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Guard Rail/Wet Well
Pictures of the modification to the safety railing and a sketch of the modifications required for the winch and pulleys were presented to and reviewed by members. Members were in agreement to purchase a boat winch, 2 pulleys and required purse line that would be ceiling mounted over screens for removal of screens for cleaning. Prices will be brought to next meeting.
Business
Arising: Playground (Barrier)
Three quotes and pictures of barriers were presented to and reviewed by members. There are still 2 supplies to respond with quotes. Members were in agreement to re-measure the area for accuracy in ordering and determine delivery time making sure to check with the School requirements. Information will be brought back to the next meeting for further discussion.
Screen Frames
The Screen Frames have been returned to the vendor for resizing.
FD Vehicle Extrication
The Vehicle Extrication course was presented by FES. Two fire department members attended. The registration fee of $100 was waived.
HR – Meeting request
Motion-4448-19-Councillor M. Wheaton/Councillor S. Budgell
Resolve to enter into a “Privileged Session” to discuss this topic.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion
Motion-4449-19-Councillor M. Wheaton/Deputy Mayor Peddle
Resolve to return to an “Open Session” for the remainder of the meeting.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Members were in agreement that the Town Engineer and Town Worker or Manager visit the property, take pictures and schedule a meeting with council and resident.
Committees:
Finance: Banking – GIC’s
Quotes were obtained from 3 Banks regarding the interest paid on GIC’s. Banking fees are to be determined from each bank and the information brought back to next meeting for further discussion.
Public Works: Water Report
Government Services water test results from September 10th, 2019 were all satisfactory.
New Chlorine Pump
The new Chlorine Pump ordered was the wrong pump. It will be returned and the appropriate pump ordered. The back-up pump is not working and will be sent for repair. The log books on vehicle maintenance were requested for the next meeting.
Loader Tire
The Loader Tire has been sent out for repair as a patch would not prolong the life of the tire. The estimated cost for repair is between $200 and $250.
Public Works: Signs – replacement
Two of the signs left by the contractor during the period the town was responsible to maintain the cuts from the waterline repairs were not recovered. One quote to replace the signs has been received to date. Two more quotes are required and will be brought back to next meeting when obtained.
Accounts
Payable:
Carmanville Value Grocer $ 41.22 – Janitorial/Kitchen
D & M Services $ 263.35 – Class A
D & M Services $ 709.55 – Fill/Sand
Car Quest $ 32.14 – Welding Rods
Dooley’s Trucking $ 34.50 – Courier Service
G & M Services $ 421.62 – Gas – Town
NL Power $ 50.34 – Hydro – Garage
NL Power $ 58.78 – Hydro – Chlor. Chamber
NL Power $ 120.62 – Hydro – Mun. Bldg.
NL Power $ 127.20 – Hydro – Booster Stn.
NL Power $ 191.57 – Hydro – Fire Hall
NL Power $ 32.71 – Hydro – Lift Station
Central Office Equipment $ 55.51 – Office Supplies
Motion-4450-19-Councillor G. Blackwood/Councillor M. Wheaton
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From: Regarding Action
Clean Harbours NL Marine Garbage Info Only
MNL Notice of Motion Info Only
Members
Business: Fall Training Schedule
A copy of the Fall Training Schedule was provided to all members. Any member wishing to attend any of the sessions are asked to contact the office to get registered.
Deputy Mayor Peddle and Councillor D. Howell attended the SAM Conference on September 20th and 21st, 2019. A report will be presented at the next meeting.
Clerk/Manager D. Goodyear attended the PMA Fall Forum on September 19th and 20th. A report will be presented to members at the next meeting.
Adjournment: Motion-4451-19-Councillor D. Howell/Councillor G. Blackwood
Resolve that Council do now adjourn to meet again on Monday, October 7th, 2019 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:20 p.m.
Monday, September 9th, 2019
Minutes of the Regular Public Meeting of Council held on Monday, September 9th, 2019 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Councillor Michael Wheaton
Councillor Gordon Blackwood
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Guest: Linda Bailet
Absent: Deputy Mayor Marlene Peddle
Councillor Shawn Budgell
Councillor Dwight Day
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4435-19-Councillor D. Howell/Councillor G. Blackwood
Resolve that the Agenda be adopted as presented.
In favour: Mayor Howell Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Meeting of Council held on August 26th, 2019 which had been circulated to all members.
Motion-4436-19-Councillor D. Howell/Councillor M. Wheaton
Resolve that the Minutes of the Regular Public Council Meeting of August 26th, 2019 be adopted as circulated.
In favour: Mayor Howell Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: HR – Privileged Session
Motion-4437-19-Councillor D. Howell/Councillor G. Blackwood
Resolve to enter into a “Privileged Session” for HR Discussions.
In favour: Mayor Howell Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Issue was resolved to everyone’s satisfaction. Linda Bailet left the meeting at 7:40 p.m.
Motion-4438-19-Councillor D. Howell/Councillor G. Blackwood
Resolve to return to an “Open Session” following discussion.
In favour: Mayor Howell Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Confined Space Equipment
The tripod kit has been ordered including the body harnesses and yoke. We are still waiting on prices and information regarding the detectors. Clerk/Manager will check on maintenance and life span of equipment and bring information back to next meeting for further discussion.
Business
Arising: Garbage Collection – Harbour Authority
Tabled to next meeting.
Guard Rail/Wet Well
Tabled to next meeting.
Playground (Barrier)
Clerk/Manager was instructed to obtain information and prices on concrete barriers about 2 ft. high.
Committees:
Finance: Motion-4439-19-Councillor M. Wheaton/Councillor G Blackwood
Resolve to enter into a “Privileged Session” to discuss the following items: Tax Arrears and Crushed Stone.
In favour: Mayor Howell Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Topics were discussed at length. Clerk/Manager will advise residents concerned of Council’s decisions.
Motion-4440-19-Councillor D. Howell/Councillor G. Blackwood
Resolve to return to an “Open Session” for remainder of meeting.
In favour: Mayor Howell Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Finance: Tax Receivable Summary/Plan
The Tax Receivable Summary and Plan was presented to and reviewed by members. It has been submitted to Municipal Affairs as required.
Contractor Payment – Playground
Motion-4441-19-Councillor M. Wheaton/Councillor G Blackwood
Resolve to make full payment to the Contractor as presented.
In favour: Mayor Howell Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Public Works: Boil Water Advisory Lifted
The Boil Water Advisory was lifted August 29th, 2019 as per results from Service NL.
Monthly Usage/Flow Data
The Monthly Water Usage and Flow Data was presented to and reviewed by members. The average water usage for August was 125,263 gallons per day.
Chlorine Readings
Chlorine Readings for the month of August were presented to and reviewed by members. Readings were below guidelines during period the chlorine pump was not working properly resulting in the Boil Water Advisory. Remainder of readings were within guidelines.
Screens/Screen Cleaning
Report and pictures of the Screen cleaning on September 5th, 2019 were presented to and reviewed by members. Screens must be checked again this week due to the high winds over the past weekend.
Public Works: Screens/Screen Cleaning
Members were shown the new screen frames received. The new frames are the wrong size and were welded together. Screens will be returned to Vendor to correct these issues.
Hydrant Repair/Replacement
The Hydrant on Noggin Cove Head needs repair and possibly replacement. Members will be advised of status when determined by town worker.
Fire Dept: Vehicle Extrication Training
Members were in agreement to approve any request from firefighters wishing to attend the Vehicle Extrication Training at the cost of $100 per firefighter offered through FES in Gander Bay.
Accounts Payable:
David Parsons $ 450.00 – Powerline.W/S (Paid)
David Parsons $ 25.00 – HW Tank (Paid)
NL Power $1,764.41 – Hydro – Street Lights (Paid)
Bell Aliant $ 298.02 – Phone/Fax/Internet (Paid)
Bell Mobility $ 36.45 – Phone – Cell (Paid)
Bell Aliant $ 76.70 – Phone – FD (Paid)
CIBC Mellon $ 567.26 – Pension Premiums
NAPE $ 137.00 – Union Dues
Receiver General for Canada $5,065.55 – Payroll Remittance
CNWM $1,107.00 - Curbside Collection
CNWM $1,879.52 – Tipping Fees
Tulk’s Home Hardware $1,378.25 – H.W. Tank/Trailer/Playground
Abbotts AutoGraphics $ 207.00 – Magnets/Town Logo - P/U
TRIO $ 256.14 – Health Premiums
Central Office Equipment $ 64.38 – Office Supplies
Motion-4442-19-Councillor D. Howell/Councillor G. Blackwood
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
Gander Airport Authority International Lounge Info only
MNL Mental Health Task Force Info only
PMA Fall Forum Clerk/Manager to attend
Central Health Community engagement session Survey online
New Business: Permit – Shed 209-211 Main Street South
The request to build a Shed at 209-211 Main Street South was approved as per policy and Town Accessory Building Permit Regulations.
Permit – Shed 188 Main Street
The request to build a Shed at 188 Main Street was approved as per policy and Town Accessory Building Permit Regulations.
Permit – Shed 89 Main Street South
The request to build a Shed at 89 Main Street South could not be approved as the Shed location is within the Transportation and Works Right-of Way.
Adjournment: Motion-4443-19-Councillor D. Howell/Councillor G. Blackwood
Resolve that Council do now adjourn to meet again on September 23rd, 2019 at 7:30 p.m.
In favour: Mayor Howell Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:35 p.m.
