Wednesday, April 26th, 2023
Minutes of the Regular Public Meeting of Council held on Wednesday, April 26th, 2023 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Kimberly Blackwood
Councillor Gordon Blackwood
Councillor Dale Howell
Councillor Hayward Morgan
Councillor Tony Moyles
Councillor Mitchell Nippard
Clerk/Manager Dianne Goodyear
Guest: Christina Hancott (Vice Chair – Recreation Committee)
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4767-23-Councillor G Blackwood/Councillor M. Nippard
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
MIN0823: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of April 10th, 2023 which had been circulated to all members.
Motion-4768-23-Councillor G. Blackwood/Councillor T. Moyles
Resolve that the Minutes of the Regular Public Council Meeting of April 10th, 2023 be adopted as circulated.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
MIN0923: Mayor Howell asked if there were any errors or omissions to the Minutes of the Special Public Council Meeting held on April 25th, 2023 which had been circulated to all members.
Motion-4769-23-Councillor G. Blackwood/Councillor T. Moyles
Resolve that the Minutes of the Special Public Council Meeting of April 25th, 2023 be adopted as circulated.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Guest: Christina Hancott (Vice Chair, Rec. Committee)
Mayor Howell welcomed Christina to the meeting and asked her to address her concerns. Christina informed council of the kids events the Recreation Committee has been hosting that has been highly attended by the children in our community.
She stated that the Committee currently has 14 members but they have a problem with finding members available and willing to supervise the summer student program.
She wondered if the supervision could be handled by the town workers or if the town could assist in hiring a co-ordinator to run a summer program. She also invited council to participate in an activity during the summer festival to make themselves known to the residents. Mayor Howell thanked Christina for coming and she left the meeting at 7:40 p.m.
Council needs clarification on how much supervision is required and whether or not they have any of the supervision needs covered. In the past, an honorarium to cover gas was offered to the supervisor so they would not be out of pocket since they are volunteers. Maybe this could be offered to the members again to see if there was any interest in supervision. This will be brought back for further discussion.
Business
Arising: Envirofest
The application to build 10 new garden boxes through NL Power Envirofest Grant was not approved.
Take Charge NL
An application has been submitted to NL Power Take Charge Program for funding to change out the lighting in the Fire Hall and Recreation Center to LED Lighting.
Wood Chipper
The Wood Chipper has been picked up and is now stored in the Fire Hall until a building is constructed to house it. It will be located on the Municipal Property at Noggin Cove Road. The Public Works Committee will determine the exact location, size and materials required for the building and fencing around the area for drop off.
Business
Arising: Fire Van
Research is ongoing.
Portable Pumps
The portable pump should be repaired by the end of this week.
Chemical Feed Pump/KOP Kits
Motion-4770-23-DM Blackwood/Councillor G. Blackwood
Resolve to purchase the Chemical Feed Pump and KOP Kits from Kean’s Pump Shop as per quote received.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Seniors Social Inclusion
Motion-4771-23-Councillor T. Moyles/Councillor H. Morgan
Resolved to apply for funding through the Seniors Social Inclusion Initiative as presented by DM Blackwood.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
W.S. Privileged Session
Motion-4772-23-Councillor G. Blackwood/Councillor M. Nippard
Resolve to enter into a “Privileged Session” to discuss this topic.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion.
Motion-4773-23-Councillor G. Blackwood/DM Blackwood
Resolve to return the meeting to an “Open Session”
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
A site visit will be arranged between the Mayor, Councillor H. Morgan and the Resident.
Committees:
Finance: CSJ Approvals
Canada Summer Jobs – approvals have been received as follows:
Town – 1 Student for 8 weeks @ 35 hours per week
Recreation – 2 Students for 8 weeks each @ 35 hours per week.
Habitat – 3 Students for 8 weeks each @ 35 hours per week.
Public Works: Water Report
The water results from Government Service testing done on April 4th, 2023 were satisfactory.
Public Works: Utility Trailer
Town Maintenance workers are currently making the necessary repairs to the Utility Trailer.
Pressure Washer
The Pressure Washer has been sent out for repair.
Pickup Tires
Motion-4774-23-Councillor G. Blackwood/Councillor H. Morgan
Resolve to purchase 4 new tires for the town pickup at Pennell’s Service Station as per the lowest quote.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Sewer Problem – Post Office
Members were advised of a sewer line blockage at the Post Office. Members were in agreement they should install a clean out valve and the town workers would put the snake through to clear the blockage if possible. If not and the blockage is further in the line, the Town Engineer would be contacted.
Fire Dept: Incident Reports
Two FES Incident Reports were presented to and reviewed by members.
Fundraising -Dart Tournament
The Fire Department will be fundraising to purchase the equipment to host a dart tournament in the future.
Fire Dept: Jr. Firefighter updates
Updates on the Junior Firefighting Program were presented to and reviewed by members. The program seems to be working very well.
Shirts/Printing Quotes
Further research is required.
Traffic Control Level 1
One of the firefighters registered for the Traffic Control Level 1 course did not attend.
Accounts
Payable:
Planet Shuffleboard $9,184.28 – Shuffleboard (Paid)
TRIO $ 318.07 – Health Premiums
Action Car & Truck $ 149.39 – Sander Bearings
Municipal Assessment Agency $3,081.00 – 2nd Quarter Assessment Fees
Central Office Equipment $ 90.74 – Office Supplies
Northeast Electrical & Renovations $ 115.00 – FH Light/Quote
Carmanville Valu Grocer $ 5.90 – Kitchen Supplies
NLCSA $ 902.75 – FD Training Traffic Control 1
NL Power $ 45.38 – Hydro – Lift Station
NL Power $ 691.22 – Hydro – Fire Hall
NL Power $ 211.77 – Hydro – Booster Station
NL Power $ 467.07 – Hydro – Municipal Building
NL Power $ 153.38 – Hydro – Garage
NL Power $ 119.77 – Hydro – Chlorination Chamber
G & M Services $ 694.08 – Gas: 484.08, Diesel 210.00
Motion-4775-23-DM Blackwood/Councillor D. Howell
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
New Business: Shed Permit
The request to build a shed at 96 Main Street was referred to NL Power who approved the location. Council has approved the shed request as per Policy and the Town’s Accessory Building Permit Regulations.
Domestic Sawmill
The request to operate a Domestic Sawmill at 188 Main Street was approved pending approval of all other relevant government departments.
Members
Business: Symposium
DM Blackwood is unable to attend the MNL Symposium on May 4th to 6th in Gander. Councillor H. Morgan will attend in her place provided the registration can be switched. If not, DM Blackwood will switch her registration to virtual if possible.
SAM AGM
Councillor H. Morgan will advise the office within a couple of days if he is available to attend the SAM AGM.
Adjournment: Motion-4776-23-DM Blackwood/Councillor H. Morgan
Resolve that Council do now adjourn to meet again on Monday, May 10th, 2023 at 7:30 p.m.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 10:00 p.m.
Tuesday, April 25th, 2023
Minutes of a Special Public Meeting of Council held on Tuesday, April 25th, 2023 in Council Chambers.
Attendees: Mayor Howell (Chair)
Councillor Gordon Blackwood (remote attendance)
Councillor Dale Howell
Councillor Tony Moyles
Clerk/Manager Dianne Goodyear
Guest: Herbert Goodyear (Town Maintenance)
Absent: Deputy Mayor Kimberly Blackwood
Councillor Hayward Morgan
Councillor Mitchell Nippard
Call to Order: Chair @ 1:00 p.m.
This meeting was called to discuss the transmission giving out in the town pickup and to make arrangements for garbage collection tomorrow (Wednesday).
Mr. Goodyear (Town Maintenance Worker) attended the meeting to answer any questions Council members had regarding the transmission. Following this discussion, Mr. Goodyear left the meeting at 1:05 p.m.
Two options were presented to Council for their consideration regarding garbage collection:
Option 1: Mr. Owen Blackwood offered the use of a small dump truck along with one or two workers from the town to pick up the garbage on Wednesday at the cost of filling up the truck prior to garbage collection and again after the garbage had been collected. He could tow the garbage trailer as well.
Option 2: Mr. Goodyear offered to pick up the garbage using his own pickup at the cost of $150 (fuel included) over 2 days for picking up the garbage as he would not be able to tow the trailer.
Motion-4764-23-Councillor G. Blackwood/Councillor D. Howell
Resolve to accept the offer from the Town Maintenance Worker to use his private vehicle at the lowest quote to collect the garbage while the town pickup is not available provided insurance coverage/waiver is in place as required.
In favour: Mayor Howell Councillor G. Blackwood
Councillor D. Howell Councillor T. Moyles
Opposed: 0
Abstaining: 0
Motion Carried.
Notices will be posted on the town website, Carmanville Connect and in businesses throughout the community.
Transmission
Three quotes were received to replace the transmission in the town pickup.
1. Pennell’s Service Station - $6,910 (HST included) and covers transmission, oil, labour, tow, program
2. Riverview Motors - $6,785.00 (HST included) covers parts and labour – does not include program or towing pickup to GFW
3. Hickman Motors - $6,969.81 (HST included) covers transmission and fluid parts and labour. Does not include towing pickup to Gander.
Motion-4765-23Councillor D. Howell/Councillor G. Blackwood
Resolve to accept the lowest quote from Pennell’s Service Station at $6,910.00 to purchase and install the transmission and cover the cost of towing and programming in Gander.
In favour: Mayor Howell Councillor G. Blackwood
Councillor D. Howell Councillor T. Moyles
Opposed: 0
Abstaining: 0
Motion Carried.
Adjournment: Motion-4766-23-Councillor D. Howell/Councillor T. Moyles
Resolve that the meeting be adjourned.
In favour: Mayor Howell Councillor G. Blackwood
Councillor D. Howell Councillor T. Moyles
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 1:20 p.m.
Monday, April 10th, 2023
Minutes of the Regular Public Meeting of Council held on Monday, April 10th, 2023 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Kimberly Blackwood
Councillor Gordon Blackwood
Councillor Dale Howell
Councillor Mitchell Nippard
Clerk/Manager Dianne Goodyear
Absent: Councillor Hayward Morgan (Leave of Absence)
Councillor Tony Moyles
Call to Order: Chair @ 7:15 p.m.
Agenda: Motion-4757-23-DM Blackwood/Councillor M. Nippard
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of March 27th, 2023 which had been circulated to all members.
Motion-4758-23-Councillor G. Blackwood/Councillor D. Howell
Resolve that the Minutes of the Regular Public Council Meeting of March 27th, 2023 be adopted as circulated.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Envirofest
The application to Envirofest to install 10 raised garden boxes has been submitted. Successful proposals will be announced on April 21st, 2023.
Take Charge NL
NL Power advised that the installation of new lighting at the Rink did not qualify for funding under this program. Members were in agreement to submit an application to change out the lighting in the Municipal Building, Rec Center and Fire Hall to LED Lights to reduce power consumption and reduce cost.
Wood Chipper
The Wood Chipper will be shipped to Clarenville this week and picked up by the Town worker. Members were in agreement to locate and use the wood chipper behind the Fire Hall. A small building will be constructed to house the wood chipper and fencing will be erected around the location the chipper will be used. The Town Maintenance Workers will be trained as deemed appropriate by OHS for the operation of the wood chipper.
Fire Van
Efforts to obtain a dash cluster are ongoing. We are waiting to hear from Triple T Mechanics as to whether or not an analog speedometer can be mounted on the dash to pass inspection.
Portable Pumps
The pump undergoing repairs should be ready for pickup this week. The other portable pump will then be dropped off for repairs.
Committees:
Finance: Building Age-Friendly Grant
Motion-4759-23-Councillor G. Blackwood/Councillor M. Nippard
Resolve to accept the Building Age-Friendly Communities Grant in the amount of $12,398.35 to purchase and install 2 shuffleboards to allow residents, including seniors, to participate and enjoy providing healthy living through physical activity.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
1st Quarter Financial Report
The first quarter financial reports were presented to and reviewed by members. The Town is in good standing at the end of the 1st quarter.
Collections Report
The collections report for March was presented to and reviewed by members. Collection efforts are ongoing and steadily progressing.
W.S. (Privileged)
Motion-4760-23-Councillor D. Howell/DM Blackwood
Resolve to enter into a “Privileged Session” to discuss this topic.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion
Motion-4761-23-Councillor G. Blackwood/Councillor M. Nippard
Resolve the meeting be returned to an “Open Session”.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Resident will be notified of Council’s decision.
Public Works: Chlorine Readings
Chlorine Readings for the month of March were presented to and reviewed by members. Readings were within recommended guidelines.
Water Usage/Flow Data
Water Usage and Flow Data for the month of March were presented to and reviewed by members. The average water usage was 162,980 gallons per day.
Chemical Feed Pump
A back-up Chemical Feed Pump and KOP Kits are still required. Pricing is currently being obtained and are in the range of $4000 - $5000 for both. Members will be notified when the final pricing is received.
Tires – Utility Trailer
Two tires for the utility trailer have been ordered through Pennell’s Service Station as they were the lowest quote at $342.47 installed.
Fire Dept: Fundraising – Stove
Members were in agreement the stove should be offered to the Rec. Committee again and if they don’t want it, it could be cleaned up and put up for public tender.
Car Show
Members were in agreement to approve the request for the Fire Department to host their second annual car show.
Dart Tournament
Members were in agreement to approve the request for the Fire Department to reimburse their members who attended the dart tournament from their own funds. Further research is required into the request to host a dart tournament in the future. Results will be brought back to the next meeting for further discussion.
Fire Dept: Jr. Firefighter Program Update
An update on the Junior Firefighter Program was presented to and reviewed by members. The program seems to be running smoothly.
Recreation: Resignation (Chair)
A letter of resignation from the position of Chair of the Rec. Committee was received. Members were in agreement that a letter be sent to the previous Chair thanking her for her service.
Rentals/Insurance
The Town Insurance does not cover individuals or groups renting the Rec. Center to host events. The Recreation Committee has been advised and will inform individuals and groups renting the Rec. Center that they will be responsible to have their own insurance coverage in place as deemed necessary.
Incident Report/Insurance
An injury was reported that happened at the sports night hosted by the Rec. Committee at the school gym. The Town Insurance advised that if a child is injured during the activities at the school gym there is no coverage provided under the Town insurance unless the Town or Rec. Committee were negligent in some way. The example provided was: if a child was running and tripped up and broke a leg, there would be no coverage as the Town/Rec. was not negligent.
Accounts Payable:
Bell Aliant $ 313.69 – Phone/Fax/Internet – (Paid)
Bell Aliant $ 81.36 – Phone – Fire Dept. – (Paid)
NL Power $1,805.70 – Hydro Street Lighting - (Paid)
CBS Rentals Ltd. $9,889.99 – Wood Chipper - (Paid)
Carmanville Value Grocer $ 7.78 – Kitchen Supplies
CNWM $2,000.20 – Tipping Fees
Collabria Visa $ 700.00 – Symposium Registration
Tulk’s Home Hardware $ 163.10 – Mun. Bldg./Sander Rack
Rockwater $1,751.68 – Chlorine
G & M Services $ 407.01 – Gas
Dooleys Trucking $ 75.57 – Courier – BA Servicing
Computer Shack Inc. $ 471.45 – Printer Toners
Cal Legrow $ 973.00 – Firefighter Insurance (incl. Jr)
Motion-4762-23-Councillor G. Blackwood/Councillor M. Nippard
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
Gov. NL Seniors Social Inclusion DM Blackwood checking into
New Business: Permits Request
Permit request to build sheds at 96 Howell’s Ave, 56 Main Street South and 81 Main Street were all approved as per Council Policy and the Town’s Accessory Building Permit Regulations.
Crown Lands Referral
Members have no concerns or issues with the Crown Lands Referral Application for an extension to property at 77 Howell’s Ave.
Members
Business: SAM AGM
The Town Committee Reps are not available to attend the SAM AGM in Port au Choix on May 26th and 27th. Members were in agreement to check with the Habitat Chair to see if she or a committee member is available and interested in attending.
Adjournment: Motion-4763-23-DM Blackwood/Councillor G. Blackwood
Resolve that the meeting be adjourned to meet again on Monday, April 24th, 2023 at 7:30 p.m.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:20 p.m.
