Monday, May 30th, 2022
Minutes of the Regular Public Meeting of Council held on Monday, May 30th, 2022 in Council Chambers.
Attendees: Mayor Keith Howell (Remote Attendance)
Deputy Mayor Stephanie Blake (Chair)
Councillor Gordon Blackwood
Councillor Dale Howell
Councillor Hayward Morgan (Remote Attendance)
Councillor Mitchell Nippard
Clerk/Manager Dianne Goodyear
Absent: Councillor Shawn Budgell
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4986-22-Councillor M. Nippard/Councillor D. Howell
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Blake
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Deputy Mayor Blake asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of May 16th, 2022 which had been circulated to all members.
Motion-4987-22-Councillor D. Howell/Councillor M. Nippard
Resolve that the Minutes of the Regular Public Council Meeting of May 16th, 2022 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Blake
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Senior’s Tea Party
Motion-4988-22-Councillor G. Blackwood/Councillor M. Nippard
Resolve that the Town will cover the cost of snacks for the Seniors Tea Party only if it is hosted by the Rec. Committee themselves.
In favour: Mayor Howell Deputy Mayor Blake
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Historical Memorabilia
The historical exhibit will be displayed on tables at the Rec. Center during the Dinner on Friday, July 22nd, 2022.
Gazebo – Entrance – Tables
Members were in agreement that the entrance to the Gazebo property needs to be wheelchair accessible. However, no motorized vehicles will be permitted. A sign will be posted to this effect.
Pictures were presented to members of the picnic table that has been marked up with permanent black marker. Town workers will have to sand off the tables and re-stain them.
Potholes
The Lumsden Supervisor of Trans and Works advised that the Town of Carmanville has gotten 90% of the cold mix allotted to them so far. They are waiting on more materials and will be back in town as soon as the materials are available to fill the remaining potholes.
Committees:
Public Works: Sewer Problem/Supplies Required
Members were in agreement to rent a camera to put through the sewer lines on Main Street South to find out if something is causing the blockages that occur too often. During the clean out, wipes, masks, etc. were found to have caused the blockage but there may be other problems contributing to the blockages that have not been identified.
Public Works: Sewer Problem/Supplies Required
Motion-4989-22-Councillor G. Blackwood/Mayor K. Howell
Resolve to purchase 350 ft. of 4” discharge line and 4” quick connects as well as proper respirators as requested by Town Workers for future use.
In favour: Mayor Howell Deputy Mayor Blake
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Councillor H. Morgan will develop a Safe Work Procedure for the Town Workers to follow in future for this task. Adequate lighting must also be available in case there is a blockage that needs to be dealt with during the night.
Chop Saw
Members were informed that the new Chop Saw is not working properly – sparks come out the end of it when in use. It will be returned for exchange.
Fire Dept: New Membership Application
Motion-4990-22-Mayor Howell/Councillor H. Morgan
Resolve that the membership application for Victor Chant to join the Fire Department be approved as presented.
In favour: Mayor Howell Deputy Mayor Blake
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Fire Dept: FF Fitness Challenge
Members were informed that Fire Chief Nathanael White will be participating in the Firefighters Fitness Challenge in Gander on July 16th and 17th to represent the Carmanville Fire Department. They wish him the best of luck.
Recreation: Festival Schedule
The proposed Festival Schedule was presented to members. Several of the items require Town Insurance coverage. Town Clerk/Manager will check with the Town Insurance and obtain the required certificates provided these items are covered.
Online Banking
A request to set up e-transfer to a Rec. Bank Account for fund raising, ticket sales, etc. was discussed by members. A suggestion to set up a second bank account for this purpose will be checked with the Bank and Auditor with regards to controls, transparency, security, etc. that must be met. Results will be brought back to next meeting for further discussion.
Chair Request
The current Chair is planning to relocate to Gander in July but requested to stay on in the position for the remainder of the year.
Motion-4991-22-Councillor G. Blackwood/Mayor Howell
Resolve to follow the current Committee structure and Policy that you must be a resident of Carmanville, Noggin Cove or Frederickton to serve on Town Committees.
In favour: Mayor Howell Deputy Mayor Blake
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Under the Committee structure, the Vice-Chair will assume the position of Acting Chair until an Election for the Chair Position is held and a successful candidate is declared.
Accounts
Payable:
NL Power $ 582.03 – Hydro – Fire Hall
NL Power $ 319.98 – Hydro – Municipal Bldg.
NL Power $ 43.08 – Hydro – Lift Station
NL Power $ 192.83 – Hydro – Booster Station
NL Power $ 134.73 – Hydro – Chlor. Chambers
NL Power $ 88.27 – Hydro – Garage
Computer Shack $ 471.45 – Printer Toners
Rockwater $1,622.88 – Chlorine
G & M Services $ 823.19 - Gas
Bell Aliant $ 319.37 – Phone/Fax/Internet
Bell Mobility $ 51.40 – Phone – Cell
CIBC Mellon $ 516.34 – Pension Premiums
NAPE $ 109.70 – Union Dues
Receiver General for Canada $4,740.75 – Payroll Remittance
Motion-4992-22-Mayor Howell/Councillor D. Howell
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Blake
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
New Business: Infill
The concrete from the rink will be removed and taken to the Sewer Outfall site this week.
Permit – Shed
A request to build a shed at 96 Main Street was presented to Council. However, there is a power line involved so the request must be forwarded to Newfoundland Power for their consideration. If approved by them, the application will be brought back to Council for their decision.
Members
Business: MNL Symposium
Deputy Mayor Blake updated members on the sessions she has watched on the MNL Symposium so far.
Adjournment: Motion-4993-22-Councillor D. Howell/Councillor M. Nippard
Resolve that Council do now adjourn to meet again on Monday, June 13th, 2022 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Blake
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:40 p.m.
Monday, May 16th, 2022
Minutes of the Regular Public Meeting of Council held on Monday, May 16th, 2022 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Stephanie Blake
Councillor Dale Howell
Councillor Mitchell Nippard
Absent: Councillor Gordon Blackwood
Councillor Shawn Budgell
Councillor Hayward Morgan
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4977-22-Deputy Mayor Blake/Councillor M. Nippard
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Blake
Councillor D. Howell Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of May 2nd, 2022 which had been circulated to all members.
Motion-4978-22-Councillor D. Howell/Deputy Mayor Blake
Resolve that the Minutes of the Regular Public Council Meeting of May 2nd, 2022 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Blake
Councillor D. Howell Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Guest: Will Goodyear – Was not in attendance
Business
Arising: Garbage – Heavy Bags
The side gate has been installed on the Utility Trailer to eliminate throwing garbage bags up over the rack which posed a safety concern. Pictures of the new gate was presented to and reviewed by members. Town workers now find it easier to load the trailer.
Trail cameras
Town worker advised there is no activity around the watershed area that would be of concern. As there is a limited supply on the trail cameras, members agreed not to apply to borrow at this time.
Committees:
Finance: Quotes re Concrete for Outfall
Two quotes were received to load, transport and dump the concrete from dismantling the rink – ANW Construction Ltd. @ $3600 plus HST and D & M Services Ltd. @ $8900 plus HST.
Motion-4979-22-Councillor D. Howell/Deputy Mayor Blake
Resolve that the job would be awarded to ANW Construction Ltd. at the total cost of $3600 plus HST.
In favour: Mayor Howell Deputy Mayor Blake
Councillor D. Howell Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Collections Report April
The Collections Report for April was presented to and reviewed by members.
Canada Day
The Recreation Committee has agreed to host the Canada Day celebration. The Town has budgeted $100 towards family fireworks. The Rec. Committee has agreed to donate $100 as well for fireworks and the Fire Department and Habitat Committee has been asked for $100 donation each.
Public Works: Water Report
The results of the Water Testing by Government Services on May 4th, 2022 were satisfactory.
Clean up week
Clean up week is scheduled from June 6th to 10th, 2022. Notices will be mailed to all residents with the scheduled dates for pickup of metals, bulk garbage, etc. and the clean-up week regulations.
Gazebo
The following work to be done to the Gazebo and property it is on:
- Reinforce beam to roof with spans (2 x 4’s)
- Install top to roof of Gazebo
- Install new posts and chain along waterfront
- Spread crushed stone around the Ramp of the Gazebo
- Repair posts that have concrete showing and that are broken
- Remove drum that was previously used as a fire pit
- Plant trees in 3 tree boxes and place across the waterfront
Fire Dept: Internal Complaint (Privileged)
Motion-4980-22-Deputy Mayor Blake/Councillor M. Nippard
Resolve to go into a “Privileged Session” to discuss this topic.
In favour: Mayor Howell Deputy Mayor Blake
Councillor D. Howell Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion
Motion-4981-22-Councillor D. Howell/Deputy Mayor Blake
Resolve to return to an “Open Session” for the remainder of the meeting.
In favour: Mayor Howell Deputy Mayor Blake
Councillor D. Howell Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Fire Dept: Fire School Training
Motion-4982-22-Councillor M. Nippard/Councillor D. Howell
Resolve that the request for Fire Chief Nathanael White to attend the NF PA 1006 Vehicle Rescue and Justin Goodyear to attend the Introduction to Rope Rescue Courses be approved as presented.
In favour: Mayor Howell Deputy Mayor Blake
Councillor D. Howell Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Incident Report
An Incident Report was presented to and reviewed by members.
FES Incident Reports
Two FES Incident Reports were presented to and reviewed by members.
Recreation: Senior’s Tea Party
Members were in agreement that the Recreation Committee can host the Seniors Tea Party for this year’s Summer Festival.
Historical Memorabilia
Members were in agreement that the historical frames/memorabilia that are currently in the Municipal Building would be loaned to the Recreation Committee for their historical exhibit during the Summer Festival.
Accounts
Payable:
Bell Aliant $ 76.70 – Phone – FD
Bell Aliant $ 308.95 – Phone/Fax/Internet/Office
Carmanville Value Grocer $ 9.60 – Kitchen Supplies
Central Office Equipment $ 134.42 – Office Supplies
TRIO Benefits $ 338.57 – Health Premiums
Collabria Visa $ 23.36 – Food Grade Grease
NLCSA $ 28.75 – Training O/S Workers
CNWM $1,613.04 – Tipping Fees
Motion-4983-22-Deputy Mayor Blake/Councillor D. Howell
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Blake
Councillor D. Howell Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
New Business: Permit –Shed/Garage
The request to build a garage at 259 Main Street South was approved as per the Town’s Accessory Building Permit Regulations provided.
Water Connection
Motion-4984-22-Councillor D. Howell/Deputy Mayor Blake
Resolve that the request to connect to the Town water at 127 Main Street be approved as presented.
In favour: Mayor Howell Deputy Mayor Blake
Councillor D. Howell Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Curb Stops Replaced
Two curb stops were replaced at 117 Noggin Cove Road following leaks to both on May 15th, 2022. The Report, pictures and the broken curb stops were presented to and reviewed by members.
Members
Business: Councillor Orientation
A Councillor Orientation Session is scheduled in Lumsden on May 17th, 2022 which is open to all members of Council. All members present had attended the MNL session in Gander.
MNL Symposium
Deputy Mayor Blake was working during the live presentations and was unable to access the presentations after. Clerk/Manager will check with MNL to see if they will be available for viewing as in past conventions.
Adjournment: Motion-4985-22-Councillor D. Howell/Councillor M. Nippard
Resolve that Council do now adjourn to meet again on Monday, May 30th, 2022 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Blake
Councillor D. Howell Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:20 p.m.
Monday, May 2nd, 2022
Minutes of the Regular Public Meeting of Council held on Monday, May 2nd, 2022 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Stephanie Blake
Councillor Gordon Blackwood
Councillor Dale Howell
Councillor Mitchell Nippard
Clerk/Manager Dianne Goodyear
Absent: Councillor Shawn Budgell
Councillor Hayward Morgan
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4967-22-Councillor D. Howell/Councillor M. Nippard
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Blake
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of April 11th, 2022 which had been circulated to all members.
Motion-4968-22-Councillor M. Nippard/Councillor D. Howell
Resolve that the Minutes of the Regular Public Council Meeting of April 11th, 2022 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Blake
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Garbage – Heavy Bags
Members approved the request to install a gate on the top right front side of the trailer for the safety of workers throwing in garbage. When the front of the trailer has been filled, the back gates will be used. This will eliminate throwing garbage bags up over the rack on the trailer which posed a safety concern. No changes are required to the back gates.
Water Leak Repairs MSS
The water leak on the Main Line on Main Street South has been repaired which has resulted in a significant decrease in the daily water flow/usage. However, there was no fill available at the time and although they used whatever fill the town had on hand, more fill may need to be purchased later.
Committees:
Finance: Tax Sale
Motion-4969-22-Deputy Mayor Blake/Councillor G. Blackwood
Resolve to approve sale of the properties at 246-248 Main Street and 163 Main Street via Tax Sale on June 28th, 2022.
In favour: Mayor Howell Deputy Mayor Blake
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
NAPE Agreement
The NAPE Agreement for the Outside Workers covering the period March 1, 2022 to February 28, 2025 was signed on April 29th, 2022.
Admin. Wages (Privileged)
Motion-4970-22-Councillor G. Blackwood/Deputy Mayor Blake
Resolve to enter into a “Privileged Session” to discuss this topic.
In favour: Mayor Howell Deputy Mayor Blake
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
(Clerk/Manager D. Goodyear left the meeting at 7:40 p.m. due to a conflict of interest)
Discussion
(Clerk/Manager D. Goodyear returned to the meeting @ 7:50 p.m.)
Motion-4971-22-Councillor G. Blackwood/Councillor M. Nippard
Resolve that the meeting be returned to an “Open Session”
In favour: Mayor Howell Deputy Mayor Blake
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Motion-4972-22-Councillor G. Blackwood/Deputy Mayor Blake
Resolve that the Administration Workers be offered the same wage increase as per the NAPE Agreement.
In favour: Mayor Howell Deputy Mayor Blake
Councillor G. Blackwood Councillor M. Nippard
Opposed: Councillor D. Howell
Abstaining: 0
Motion Carried.
Public Works: Water Report
Water test results from April 12th, 2022 by Government Services were satisfactory.
Public Works: Permit to dump concrete @ outfall site
The Town has received a Permit from the Water Resource Management Division of the Department of Environment to dump the concrete from dismantling the Rink at the Outfall Site. Quotes are currently being obtained to complete this work.
Chlorine Readings
Chlorine Readings for the month of April were presented to and reviewed by members. Readings were all within the recommended guidelines.
Water Usage and Flow Data
The Water Usage and Flow Data for the month of April were presented to and reviewed by members. The average daily water usage was 213,456 gallons per day. The daily water usage following the repairs to the main waterline dropped from 266,527 gallons the day prior to 125,687 the day after.
Trail cameras
Further research is required regarding potential problems in the watershed area to determine the use of Trail cameras. Results will be brought back to the next meeting for further discussion.
Fire Dept: Fire School Training
The Fire School Training is scheduled for June 4th to 10th, 2022 in Clarenville. The package has been forwarded to the Fire Department.
Internal Complaint (Privileged)
Motion-4973-22-Deputy Mayor Blake/Councillor M. Nippard
Resolve to enter into a “Privileged Session” to discuss this topic.
In favour: Mayor Howell Deputy Mayor Blake
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion
Motion-4974-22-Councillor G. Blackwood/Deputy Mayor Blake
Resolve to return the meeting to an “Open Session”
In favour: Mayor Howell Deputy Mayor Blake
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
An investigation has been initiated. Results will be brought back to the next meeting for further discussion.
Recreation: World Ocean Day/Beach Clean up
Members were in agreement that the Town will supply gloves and garbage bags for the beach clean-up day organized by the Recreation Committee and Harbour Authority. The clean-up is scheduled for June 4th, 2022 which is Saturday so the bags and materials from the clean-up will be stored at the wharf and bigger materials along the roadside and picked up on Monday to be delivered to the Transfer Station on Tuesday since the Transfer Station is not open on Monday.
Accounts
Payable:
Carmanville Value Grocer $ 10.98 – Kitchen Supplies
Pennell’s Service Station $ 40.19 – Fire Van Horn
G & M Services $ 511.54 – Gas
Rockwater $1,494.08 – Chlorine
EMCO $ 676.72 – Municipex
NL Power $ 111.85 – Hydro – Garage (Paid)
NL Power $ 152.62 – Hydro – Chlor Chambers (Paid)
NL Power $ 217.80 – Hydro – Booster Station (Paid)
NL Power $ 425.36 – Hydro – Mun. Bldg. (Paid)
NL Power $ 449.14 – Hydro – Fire Hall (Paid)
NL Power $ 45.70 – Hydro – Lift Station (Paid)
NLCSA $ 57.50 – Online Training O/S Workers
Abbott’s Autographics Inc. $ 677.35 – Community Garden Signs
Bell Mobility $ 36.45 – Phone – Cell
Central Office Equipment $ 69.09 – Office Supplies
Sandra Boone $ 19.88 – Reimburse COVID Supplies
MNL $ 50.00 – Registration Virtual Symposium
CIBC Mellon $ 584.32 – Pension Premiums
NAPE $ 109.69 – Union Dues
Receiver General for Canada $4,243.60 – Payroll Remittance
NL Power $1,806.93 – Hydro – Street Lighting
NLCSA $ 86.25 – Online Training O/S Workers
NLCSA $ 483.00 – Training – O/S Workers
K & D Pratt $ 383.66 – BA Cylinders Hydro Testing
G & M Services $ 714.28 – Gas
ANW Construction Limited $2,428.80 – Main Waterline Repair MSS
Tulk’s Home Hardware $ 170.86 – Janitorial & Garage Supplies
Penguin Management Inc. $ 960.00 – E-Dispatch FD – US Dollars
Motion-4975-22-Councillor G. Blackwood/Deputy Mayor Blake
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Blake
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
Early Childhood Educators Proclamation Signed by Mayor
New Business: Roads – Potholes
Transportation and Works were contacted by the Town Clerk/Manager last week and was told it was a priority and they would work on the road in town as soon as possible and may even have the potholes done by last Friday (April 29th). Two people ruined a tire today because of the potholes. Members were in agreement to write a letter to Transportation and Works expressing their concerns and dissatisfaction with the condition of the roads throughout the community.
Members
Business: Municipal Awareness Week
A Proclamation to declarethe week of May 9th to 13th, 2022 as Municipal Awareness Week was signed by Mayor Howell.
Canada Summer Job Approvals
Approvals from Canada Summer Jobs are as follows:
Town – 1 Student for 8 weeks
Recreation – 2 Students for 8 weeks
Habitat – 3 Students for 8 weeks
Notices for these positions will be posted later this month or early June as the start date is not until July 4th, 2022.
MNL Training
MNL’s Virtual Training opportunities for May was presented to and reviewed by members. Any member wishing to register should contact the office.
Symposium
The MNL Symposium is scheduled for May 4th to 6th, 2022. Deputy Mayor Blake has been registered for the Virtual Session.
SAM AGM
Unfortunately, due to work commitments and the conference schedule including travelling from St. John’s on Mother’s Day, there is nobody able to attend this year’s conference. The conference is not offered virtually.
Members
Business: Community Garden Signs
The smaller community garden signs have finally been received and were presented to members. Members were in agreement that the large sign will be installed with 2 6 x 6 posts in the ground and a flower box built around the sign as per picture presented. The smaller signs will be posted throughout the garden area. When the signs are installed, the school classes who did the designs will be invited to view their handiwork and get pictures taken.
Adjournment: Motion-4976-22-Councillor D. Howell/Deputy Mayor Blake
Resolve that Council do now adjourn to meet again on Monday, May 16th, 2022 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Blake
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:05 p.m.