Tuesday, June 30th, 2020
Minutes of the Regular Public Meeting of Council held on Tuesday, June 30th, 2020 at the Carmanville Recreation Center.
Attendees: Deputy Mayor Marlene Peddle (Chair)
Councillor Dwight Day
Councillor Michael Wheaton
Councillor Gordon Blackwood
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Absent: Mayor Keith Howell
Councillor Shawn Budgell
Call to Order: Chair @ 8:00 p.m.
Agenda: Motion-4579-20-Councillor D. Howell/Councillor D. Day
Resolve that the Agenda be adopted as circulated.
In favour: Deputy Mayor Peddle Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Deputy Mayor Peddle asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting held on June 15th, 2020 which had been circulated to all members.
Motion-4580-20-Councillor D. Howell/Councillor D. Day
Resolve that the Minutes of the Regular Public Council Meeting of June 15th, 2020 be adopted as circulated.
In favour: Deputy Mayor Peddle Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Property Concern
Motion-4581-20-Councillor D. Day/Councillor G. Blackwood
Resolve that a Stop Work and Removal Order be issued on the Property at 113 Main Street. The Previous Stop Work and Removal Order and subsequent Appeal Board Ruling have expired but the property is still being used for the purpose of storage and loading/unloading stone/mineral/gravel which is not permitted under the Town Development Regulations in a Mixed Development Zone.
In favour: Deputy Mayor Peddle Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Committees:
Finance: CEEP Application
Members were informed that the Community Enhancement Employment Program applications are now being accepted with the deadline to apply as July 31, 2020. Members will bring ideas for work to be done by the program back to the next meeting for final decision.
Public Works: Water Report
The Government Services water tests on June 9th, 2020 were satisfactory.
Accounts Payable:
D & M Services $ 273.70 – Gravel/N.C. Head (Paid)
NL Power $ 79.32 – Hydro – Garage (Paid)
NL Power $ 130.06 – Hydro – Chlor Cham. (Paid)
NL Power $ 196.51 – Hydro – Mun. Bldg. (Paid)
NL Power $ 177.05 – Hydro – Booster Stn. (Paid)
NL Power $ 256.98 – Hydro – Fire Hall (Paid)
NL Power $ 38.81 – Hydro – Lift Stn. (Paid)
CIBC Mellon $ 456.04 – Pension Premiums (Paid)
NAPE $ 85.58 – Union Dues (Paid)
Receiver General for Canada $ 3,101.76 – Payroll Remittance (Paid)
Bell Aliant $ 304.29 – Phone/Fax/Internet
Bell Mobility $ 36.45 – Phone – Cell
NL Power $ 1,800.43 – Hydro – Street Lighting
Central Office Supplies $ 117.53 – Office Supplies
Motion-4582-20-Councillor G Blackwood/Councillor M. Wheaton
Resolve that the outstanding accounts be paid in full as presented.
In favour: Deputy Mayor Peddle Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Adjournment: Motion-4583-20-Councillor D. Howell/Councillor G. Blackwood
Resolve that Council do now adjourn to meet again at the call of the Chair.
In favour: Deputy Mayor Peddle Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:30 p.m.
Monday, June 15th, 2020
Minutes of the Regular Public Meeting of Council held on Monday, June 15th, 2020 at the Carmanville Recreation Center.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle (arrived late)
Councillor Shawn Budgell
Councillor Dwight Day
Councillor Michael Wheaton
Councillor Gordon Blackwood (arrived late)
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4569-20-Councillor M. Wheaton/Councillor D. Day
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Councillor D. Day
Councillor M. Wheaton Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting held on June 1st, 2020 which had been circulated to all members.
Motion-4570-20-Councillor D. Day/Councillor D. Howell
Resolve that the Minutes of the Regular Public Council Meeting of June 1st, 2020 be adopted as circulated.
In favour: Mayor Howell Councillor D. Day
Councillor M. Wheaton Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Noggin Cove Head Road
(Councillor G. Blackwood arrived at the meeting at 7:40 p.m.)
Motion-4571-20-Councillor G Blackwood/Councillor M. Wheaton
Resolve to engage a consultant to check Noggin Cove Head Road to get an estimate of the cost and work required to bring the road up to safety standards.
(Deputy Mayor Peddle arrived at the meeting at 7:45 p.m.)
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Playground
Clerk/Manager met with the Principal and Inspector regarding the remaining work to be done at the Playground. Inspector will work with the town to provide specific details on the location of equipment, pea stone requirements, etc.
Water-New Home
A letter was sent to the property owner requesting further information as required by Council. We are waiting on the response.
COVID-19 Work Plan
There were no questions or concerns regarding the COVID-19 Work Plan presented at the previous meeting. Clerk/Manager informed members of changes and additions to the plan to date. This is a living document that will need to be adjusted as changes to the Public Health Orders occur.
Committees:
Finance: Water & Sewer Services Phase 3
Motion-4572-20-Deputy Mayor Peddle/Councillor S. Budgell
Resolve to accept cost-shared funding as outlined in the Municipal Affairs and Environment project approval letter dated June 11, 2020 to complete Water and Sewer Services Phase 3, Project # 17-GI-21-00034 for $1,106,134. The Town of Carmanville agrees to provide $100,308 in funding for this project and authorizes the Mayor and Town Clerk/Manager to enter into a funding agreement with the Department of Municipal Affairs and Environment on behalf of the Town of Carmanville.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Authorization to pay bills-Summer
Motion-4573-20-Councillor M. Wheaton/Councillor D. Day
Resolve that the Town Clerk/Manager be given authorization to pay outstanding bills during the summer months.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Walking Trail Signs
Three COVID-19 Physical Distance signs have been ordered for the entrances to the walking trail.
Finance: No Hunting Signs
Clerk/Manager was instructed to check with the SAM Stewardship and the Dept. of Environment to determine the boundary for the Center and Trail to determine what area would be under the “No Hunting” Zone.
Summer Students
Members were informed that the Town did not receive approval for the Canada Summer Jobs but the Habitat Committee and Recreation Committee were both approved for 3 students each. The Town has received approval for 1 student from the Provincial Government and the Habitat Committee and Recreation Committee are still waiting to hear back from their applications.
Taxes
Clerk/Manager was instructed to research the items brought forward for Council’s consideration relating to the impact of COVID-19 for our community. Results will be brought to the next meeting for further discussion.
Public Works: Boil Order Lifted
The Boil Water Advisory was lifted on June 11th, 2020 as per test results from Government Services.
Screen Cleaning
The Screens were cleaned on June 9th, 2020. Pictures were presented to Council for their perusal.
Clean up week – ditches
There were no names submitted to clean up the ditches during clean up week. Members were in agreement to call in the Part-time Outside Worker to clean up the ditches.
Accounts Payable:
CNWM $1,725.64 – Tipping Fees
Carmanville Value Grocer $ 14.27 – Kitchen Supplies
Central Cashier’s Office $1,092.50 – Salt/Sand Mixture
Collabria Visa $1,688.58 – COVID PPE & FD Ties/Plaque
G & M Services $ 279.01 – Gas 163.01: Diesel 116
Rockwater $1,482.12 – Chlorine
TRIO $ 333.61 – Health Premiums
Motion-4574-20-Councillor S. Budgell/Councillor G. Blackwood
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
MNL Municipal Awareness Day Proclamation See Motion
Motion-4575-20-Deputy Mayor Peddle/Councillor D. Howell
Resolve that the Municipal Awareness Day Proclamation be signed by Mayor Howell.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
New Business: Property Concern
Motion-4576-20-Councillor S. Budgell/Councillor D. Day
Resolve to contact the RCMP and enforce the previous Order and Appeal Decision issued regarding this property.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Shed Permit
The request for a shed permit at 305 A Main Street South was approved as per policy and the Town’s Accessory Building Permit Regulations.
Members
Business: Fence @ Pond
Council members will check out the concern and bring results back to the next meeting for further consideration.
Community Garden
Clarification on the location of the Community Garden Shed was confirmed to be at the end of the new extension towards the Main Road.
Policy on Transportation of Injured Worker
Motion-4577-20-Councillor G. Blackwood/Councillor D. Howell
Resolve the Town Workers have the option for the mode of transportation to the hospital in the event of an injury provided they do not drive themselves.
In favour: Deputy Mayor Howell Councillor S. Budgell
Councillor G. Blackwood Councillor D. Howell
Opposed: Deputy Mayor Peddle Councillor D. Day
Councillor M. Wheaton
Abstaining: 0
Motion Carried.
Water @ Interpretation Center
Since the BA and Gas Detectors for the Confined Space requirement have not been received, water will be connected to the Main waterline and will not be chlorinated. Notices must be posted in the building that the Water is Not Drinkable.
Summer Meeting schedule.
The summer meeting schedule will be at the call of the Chair.
Adjournment: Motion-4578-20-Councillor S. Budgell/Deputy Mayor Peddle
Resolve that Council do now adjourn to meet again at the call of the Chair.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 10:10 p.m.
Monday, June 1st, 2020
Minutes of the Regular Public Meeting of Council held on Monday, June 1st, 2020 at the Carmanville Recreation Center.
Attendees: Mayor Keith Howell (Chair)
Councillor Dwight Day
Councillor Gordon Blackwood
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Absent: Deputy Mayor Marlene Peddle
Councillor Shawn Budgell
Councillor Michael Wheaton
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4565-20-Councillor D. Day/Councillor G. Blackwood
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting held on May 14th, 2020 which had been circulated to all members.
Motion-4566-20-Councillor D. Howell/Councillor D. Day
Resolve that the Minutes of the Regular Public Council Meeting of May 14th, 2020 be adopted as circulated.
In favour: Mayor Howell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Habitat – Greenhouse
The Habitat Committee are in agreement with moving the shed to the end of the lawn where the extension is currently being built. They further agree that the greenhouse would be constructed where the current shed is located.
Noggin Cove Head Road
A couple of loads of gravel have been spread and some work done to the culvert. However, the culvert needs to be lowered and ditching needs to be done. This will be brought to the next meeting for further discussion.
FD – Black Ties
The Black Ties for the Fire Department Members have been ordered.
FD Member
A response from the member was presented to and approved by Council. Member will be notified of Council’s decision.
Playground
The School Board representative was unable to meet with town workers last week. We are waiting on his availability to set a new meeting date.
Spring Clean-up
Spring Clean-up is scheduled for the week of June 15th – 19th, 2020. Notices will be mailed this week.
Water-New Home
Further research is required and a meeting with all members will be set up as soon as possible to discuss this topic.
Committees:
Finance: FD Phone App
Members were informed that the Canadian equivalency for the FD Phone App paid in US Funds was $1,382.05.
Public Works: Water Report
The Water Report dated May 13, 2020 was satisfactory.
Boil Order
A Boil Water Advisory was issued by Government Services effective May 25, 2020 due to Waterline Maintenance.
Chlorine Readings
Chlorine Readings for the month of May were presented to and review by members and found to be within guidelines.
Water Usage & Flow Data
Water Usage for the month of May averaged 162,031 gallons per day.
Fire Dept: Recommendations from Minister
Recommendations from Minister Bragg regarding training and vehicle requirements was presented to and reviewed by members.
Accounts
Payable:
NL Power $1,800.43 – Hydro – Street Lighting
NL Power $ 350.73 – Hydro – Fire Hall
NL Power $ 43.16 – Hydro – Lift Station
NL Power $ 200.35 – Hydro – Booster Stn.
NL Power $ 302.90 – Hydro – Mun. Bldg.
NL Power $ 164.76 – Hydro – Chlor. Chambers
NL Power $ 150.01 – Hydro – Garage
Computer Shack Inc. $ 471.45 – Printer Toners
Carmanville Value Grocer $ 12.80 – Janitorial/Kitchen Supplies
G & M Services $ 528.22 – Gas – Town
Bell Aliant $ 306.35 – Phone/Fax/Internet Office
Bell Mobility $ 36.45 – Phone – Cell
Receiver General for Canada $3,086.96 – Payroll Remittance
CIBC Mellon $ 562.14 – Pension Premiums
NAPE $ 63.03 – Union Dues
Tulk’s Home Hardware $ 112.85 – Janitorial/Repairs to Chlor. Chambers
Bell Aliant $ 76.70 – Phone – Fire Dept.
Motion-4567-20-Councillor D. Howell/Councillor G. Blackwood
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
MAA 2021 Assessment Roll Info Only
CMHA-NL Mental Health Week 2020 Info Only
New Business: Shed Permits
Request for Shed Permits for 9 Army Road and 4-24 Burry’s Lane were approved as per policy and the Town’s Accessory Building Guidelines.
Fence Permit
A Fence Permit request for 217 Main Street was not approved as the fence would be in the Transportation and Works Right of Way.
Members
Business: COVID-19 Work Plan
Members were given a binder with the proposed work plan regarding COVID-19 for their review. This topic will be brought back to the next meeting for further discussion.
Members
Business: Newsletter
A Newsletterwas presented to and reviewed by Members. Members were in agreement to mail out the Newsletter as presented.
Adjournment: Motion-4568-20-Councillor D. Howell/Councillor G. Blackwood
Resolve that Council do now adjourn to meet again on Monday, June 15th, 2020 at 7:30 p.m.
In favour: Mayor Howell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:40 p.m.
