Monday, April 29th, 2019
Minutes of the Regular Public Meeting of Council held on Monday, April 29th, 2019 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Shawn Budgell
Councillor Dwight Day
Councillor Gordon Blackwood
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Absent: Councillor Michael Wheaton
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4351-19-Councillor S. Budgell/Deputy Mayor Peddle
Resolve that the Agenda be adopted as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Public Meeting of Council held on Monday, April 8th, 2019 which had been circulated to all members.
Motion-4352-19-Councillor S. Budgell/Councillor D. Day
Resolve that the Minutes of the Regular Public Council Meeting of April 8th, 2019 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: FD Tanker/Water Truck
A picture of a 1000 Litre Clear external tank to fit in pickup to assist firefighting when hydrants are not available was submitted by Councillor Wheaton and presented to members. He is still researching prices for the above and will bring results back to a future meeting.
Screens
Councillor Wheaton and Councillor Day researched prices for screens and Councillor Day researched prices for screen frames required at the Wetwell.
Councillor Day presented the following 2 quotes on Fabricating 6 Screen Frames for consideration:
- NF STYRO - $711.94 tax included
- Exploits Welding and Machinery - $881.88 + tax $132.28 for a total of $1,014.16.
Price quote previously obtained by the Town to fabricate 6 Screen Frames (frame was examined by vendor prior to receiving quote):
- Competitive Edge - $2,418.45 tax included.
Councillor Wheaton was unsuccessful in obtaining prices for Screens.
Councillor Day presented a price quote for the Screens for Council’s consideration:
- Exploits Welding and Machine Shop - $2,035.96 + tax $305.39 = $2,341.35.
- Price quote previously obtained by Town:
EMCO - $1,584.24 (tax included).
(Councillor Day declared a conflict of interest regarding NF STYRO and left the meeting at 7:40 p.m).
Discussion
Motion-4353-19-Councillor G. Blackwood/Councillor S. Budgell
Resolve to purchase 6 fabricated aluminum screen frames from NF STYRO as presented at the cost of $711.94 (HST included) and 6 Mesh Screens from EMCO at the cost of $1,584.24 (HST included) as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
(Councillor Day was invited back to the meeting and returned @ 7:50 p.m.)
Order Appeal Hearing-Decision/Compliance
The decision of the Appeal Board confirming that the Town did exercise its authority appropriately in issuing a Stop Work and Removal Order for the property located at 113 Main Street was presented to members.
Motion-4354-19-Councillor D. Howell/Councillor S. Budgell
Resolve that as per Order dated December 10th, 2018 and the Decision of the Appeal Board dated April 10th, 2019 all storage of gravel/sand/stone mounds must be removed from this property by May 10th, 2019.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Insurance Coverage – Firefighter
Cal LeGrow advised the firefighter insurance coverage became effective April 11, 2019 based on Option # 1 - $50,000 Limit including the Junior Fire Brigade ages 15 to 18. They also advised there is no insurance coverage on the Honorary Member due to age restrictions.
Business
Arising: Fire School Training Update
Members were informed the final registration for the Fire Training School is as follows:
1 Day Air Brake Endorsement – Craig Boone & Lorne Russell
1 Day Respiratory Protection – Vernon Hancott
2 Day Basic Fire Inspection Course – Justin Goodyear
Committees
Finance: Poll Tax
Motion-4355-19-Councillor D. Howell/Councillor S. Budgell
Resolve to enter into a “Closed Session” to discuss this topic.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion
Motion-4356-19—Councillor D. Howell/Deputy Mayor Peddle
Resolve to enter into an “Open Session” for the remainder of the meeting.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Motion-4357-19-Councillor D. Howell/Councillor G. Blackwood
Resolve that the Poll Tax amount of $336.80 be written off Account # TOPOL0119 as per notification of Bankrupcy.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Finance: Town Insurance
Motion-4358-19-Deputy Mayor Peddle/Councillor D. Howell
Resolve that the outstanding invoice for Insurance Premiums in the amount of $30,376.45 be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Public Works: Water Report
Satisfactory.
Waterline leaks/curb stop repairs
Members were in agreement that the leak be repaired at 292 Main and the Curb Stop be installed when the ground dries up. The other leak at 312 Main needs further research.
Noggin Cove Head – Road
Members were informed the road needs gravel and repair of holes and culvert. Road needs to be checked from beach area for safety regarding steep drop in one area and should be moved in further. This topic will be researched and further discussed when the ground dries up.
Car wreck complaint
A complaint was received regarding car wrecks on crown land. Research is required to determine if the property is crown land and if so, bring the matter to their attention. If not, the complaint will be included with current list of complaints taking into consideration the town has no enforcement officer, no means of removing the fluids or transporting the wrecks.
Rec. Committee: New Member Request
Members were in agreement that approval be given for Sandra Boone to join the Recreation Committee as per request.
Accounts
Payable:
TRIO $ 256.14 – Health Premiums (Paid)
Dale Howell $ 35.73 – Staff Appreciation Day (Paid)
Central Office Equipment $ 112.03 – Office Supplies
Car Quest $ 133.48 – Undercoating
Car Quest $ 114.99 – Undercoating Gun Kit
Carmaville Value Grocer $ 13.80 – Sympathy Cards
Carmanville Value Grocer $ 32.52 – Janitorial Supplies
NL Association of Fire Services $ 680.00 – Training Manuals
Carmanville Value Grocer $ 6.17 – Kitchen Supplies
NL Power $ 395.92 – Hydro – Mun. Bldg.
NL Power $ 122.56 – Hydro – Chlor. Chambers
NL Power $ 241.53 – Hydro – Garage
NL Power $ 216.66 – Hydro – Booster Station
NL Power $ 621.90 – Hydro – Fire Hall
NL Power $ 42.79 – Hydro – Lift Station
Triple T Mechanics Ltd. $ 794.05 – Inspection/Shocks – FD Van
G & M Services Ltd. $ 333.58 – Gas: Town: 249.57; FD 84.01
NAPE $ 73.26 – Union Dues
TRIO Benefits $ 432.28 – Pension Premiums
Receiver General for Canada $2,837.50 – Payroll Remittance
Motion-4359-19-Deputy Mayor Peddle/Councillor D. Howell
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
TAG-NL Citizens group/roads & traffic Info Only
MP Cheryl Gallant Bill C-68 Info Only
EDANL Proclamation Economic Development Week Signed by Mayor
Members
Business: Summer Student Approval
Canada Summer Student applications were approved as follows:
Town – 1 Student – 240 hours
Rec – 2 Students – 480 hours
Habitat – 4 Students – 900 hours
2019 Training Schedule
The 2019 Training Schedule was presented to members. Clerk/Manager is scheduled to attend the Public Procurement Training on May 15th, 2019. Anyone wishing attend any of the training offered should contact the office to get registered.
Town profile – Kittiwake Coast
The Gander and Area Chamber of Commerce has compiled a “Come From Away Passport” to the Kittiwake Coast. The passport highlights attractions along the Kittiwake Coast. Clerk/Manager submitted a profile of our town attractions and history for the Passport.
SAM Conference
As the Council delegates for this Association are not attending the SAM Conference on May 10th and 11th, 2019 the Habitat Chair offered to attend on Council’s behalf.
Motion-4360-19-Councillor D. Howell/Deputy Mayor Peddle
Resolve to send the Habitat Chair to the SAM Conference on May 10th and 11th, 2019.
In favour: Mayor Howell Councillor Dale Howell
Opposed: Deputy Mayor Peddle Councillor S. Budgell
Councillor D. Day Councillor G. Blackwood
Abstaining: 0
Motion Defeated.
Community Walk/Alzheimer’s Disease
Deputy Mayor Peddle approached Council about setting up a Community Walk for Alzheimer’s Disease. Members were in agreement that organizing the Walk may be better suited to the Recreation Committee and some members agreed to participate in the Walk.
Adjournment: Motion-4361-19-Councillor D. Howell/Deputy Mayor Peddle
Resolve that Council do now adjourn to meet again on Monday, 13th, 2019 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:25 p.m.
Monday, April 8th, 2019
Minutes of the Regular Public Meeting of Council held on Monday, April 8th, 2019 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Councillor Shawn Budgell
Councillor Dwight Day
Councillor Gordon Blackwood
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Absent: Deputy Mayor Marlene Peddle
Councillor Michael Wheaton
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4341-19-Councillor D. Howell/Councillor S. Budgell
Resolve that the Agenda be adopted as presented.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Public Meeting of Council held on Monday, March 25th, 2019 which had been circulated to all members.
Motion-4342-19-Councillor D. Day/Councillor D. Howell
Resolve that the Minutes of the Public Council Meeting of March 25th, 2019 be adopted as circulated.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Debit/Credit Card/Banking
Motion-4343-19Councillor S. Budgell/Councillor D. Howell
Resolve to procure a new town credit card as presented in Option 1 (attached brochure) from the Hamilton Sound Credit Union.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Junior Firefighters Program – Insurance
(Mayor Howell and Councillor G. Blackwood left the meeting at 7:40 p.m. due to a possible conflict of interest)
(Councillor D. Howell took the Chair during Mayor’s absence)
Motion-4344-19-Councillor D. Day/Councillor S. Budgell
Resolve to purchase Firefighter Insurance Option 1 (attached) as presented from Cal Legrow/Baine Johnson Insurance Company.
In favour: Councillor S. Budgell Councillor D. Day
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
(Mayor Howell and Councillor G. Blackwood were invited back to the meeting at 7:45 p.m. Mayor Howell resumed the Chair)
FD Tanker/Water Truck
Tabled to next meeting.
Screens
Tabled to next meeting.
Wastewater Operator Training
Members were in agreement to change the Wastewater Operator Training for the 2 Outside Workers to a 2 day session instead of the previously agreed 1 day training session as Lift Station training is offered during the 2nd day of this course.
Business
Arising: RCMP Detachment - Response
Written confirmation was presented from the RCMP Commanding Officer, Ches Parsons, dated March 25, 2019 that the Carmanville RCMP Detachment will not be closing but the decision has been made to implement a district policing model.
Committees
Finance: Gas Tax Funding
Written notification was received from MP Churence Rogers that the Town will receive an extra $41,352.31 in Gas Tax Funding this year. This is a one-time infusion only.
Motion-4345-19-Councillor S. Budgell/Councillor G. Blackwood
Resolve to accept the extra Gas Tax Funding of $41,352.31 as delivered in the Federal Budget 2019.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
1st Quarter 2019 Financial Reports
The 1st Quarter 2019 Financial Reports were presented to, reviewed by members and found to be in good standing.
Public Works: Chlorine Readings
Chlorine Readings for March were presented to, reviewed by members and found to be satisfactory and within guidelines.
Water Usage/Flow Data
The Water Usage/Flow Data report for March was presented to and reviewed by members. The average water usage was 174,996 gals. per day.
Waterline Repair
Motion-4346-19-Councillor D. Day/Councillor S. Budgell
Resolve that the town will repair the waterline leak in the vicinity of 292/A/B Main Street as presented and a new curb stop will be installed at the property line.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Property Gander Bay Road
Members were in agreement to contact the Property Owner regarding debris on the property to determine his intent on the property restoration.
Topsoil re waterline installation
Motion-4347-19-Councillor D. Howell/Councillor D. Day
Resolve to purchase 1 load of topsoil when weather permits to be used to complete property restoration re waterline installation and the remainder for use on town property.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Fire Dept: FES Training Applications
Motion-4348-19-Councillor G. Blackwood/Councillor S. Budgell
Resolve to approve the Firefighter applications to attend the FES Fire School in Clarenville provided they meet the prerequisites for each course.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Fire Dept: Equipment Requirements
A list of Firefighting equipment required within the next 10 – 20 years was supplied from the Fire Chief as requested by Councillor Wheaton.
Members were in agreement to ask Fire Chief White to prioritize as to the immediate need. Members were in agreement that the Flagsperson course and related equipment should be one of the immediate requirements.
Accounts
Payable:
NL Power $1,775.52 – Hydro – Street Lighting
Bell Aliant $ 297.17 – Phone/Fax/Internet – Office/Lift
Bell Aliant $ 79.19 – Phone – Fire Dept.
Bell Mobility $ 36.45 – Phone - Cell
Tulk’s Home Hardware $ 44.94 – Pumper/Pond/Mun. Bldg.
CNWM $2,214.00 – Curbside Collection Fees
CNWM $1,606.98 – Tipping Fees
NL Exchequer $ 569.25 – Salt/Sand Mixture
Saltwire $ 195.62 – Ad/Appeal
Rockwater $1,482.12 – Chlorine
NAPE $ 79.76 – Union Dues
CIBC Mellon $ 558.30 – Pension Premiums
Receiver General for Canada $3,300.87 – Payroll Remittance
G & M Services $ 619.38 – Gas: 433.38/Diesel: 186.00
Municipal Assessment Agency $3,035.50 – 2nd Quarter Assess. Fees
Central Office Equipment $ 60.84 – Office Supplies
G & M Services $ 390.00 – Town 129. FD 261.00
Smithy’s Road Service Ltd. $ 310.88 – Pumper Inspection
Motion-4349-19-Councillor D. Howell/Councillor D. Day
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
NLOSHA Conference Info Only
Canadian Mental Health Proclamation Signed by Mayor
Canadian Transplant Assoc. Proclamation Signed by Mayor
Trans & Works Summer Maintenance Survey Mayor to complete
New Business: Blow Downs/Route 330
Members agreed to approve the individual’s request to cut blow downs along Route 330 within town boundaries provided all required permits are obtained from the Dept. of Forestry.
Adjournment: Motion-4350-19-Councillor D. Howell/Councillor S. Budgell
Resolve that Council do now adjourn to meet again on Monday, April 22, 2019 at 7:30 p.m.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:50 p.m.
