Thursday, December 17th, 2020
Minutes of the Regular Public Meeting of Council held on Thursday, December 17th, 2020 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle (Remote attendance)
Councillor Dwight Day
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Absent: Councillor Shawn Budgell
Councillor Gordon Blackwood
Councillor Michael Wheaton
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4687-20-Councillor D. Day/Councillor D. Howell
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor D. Howell
Abstaining: 0
Opposed: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting held on December 7th, 2020 which had been circulated to all members.
Motion-4688-20-Councillor D. Day/Councillor D. Howell
Resolve that the Minutes of the Regular Public Council Meeting of December 7th, 2020 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor D. Howell
Abstaining: 0
Opposed: 0
Motion Carried.
Business
Arising: Driveway (access to hydrant)
Due to paperwork involved regarding Safe Work Plan, etc. and time restraints on budget and end of year requirements the work has not been started. Weather permitting, it will be done in the new year.
Sea Containers
Contractor has been waiting for good weather and driving conditions to pick up the sea container.
Committees:
Finance: Budget
Motion-4689-20-Councillor D. Howell/Councillor D. Day
Resolve to adopt the 2021 Budget balanced at $854,330 with the Residential Mil Rate remaining at 5.75; the Commercial Mil Rate remaining at 8.25 and the Minimum Property Tax remaining at $325. The Water and Sewer rate remains at $400 and the Residential Water Only remains at $300. All other taxes and fees remain unchanged and as stated on the attached 2021 Tax and Fee Structure.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor D. Howell
Councillor M. Wheaton (written submission attached)
Abstaining: 0
Opposed: 0
Motion Carried.
Gas Tax Funds
Motion-4690-20-Councillor D. Howell/Deputy Mayor Peddle
Resolve that the application and subsequent approval for Project # 40-2017-6275 in the amount of $90,478.73 be cancelled as Gas Tax Funding could not be used on this project due to Federal Funding provided. The project was completed without the use of Gas Tax Funding.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor D. Howell
Abstaining: 0
Opposed: 0
Motion Carried.
Motion-4691-20-Councillor D. Day/Councillor D. Howell
Resolve to reduce each of the following projects to the actual amount spent resulting in unused Gas Tax Funding in the amount of $29,507.30.
Project Number | Project Description | Approved | Actual Cost | Remaining Balance |
40-2010-1243 | Road Upgrade | $71,030.62 | $49,861.02 | $21,169.60 |
40-2013-2543 | Energy Efficient Upgrades – Town Hall | $58,349.70 | $52,598.00 | $5,751.70 |
40-2013-2545 | PSAB Compliance | $18,895.50 | $16,309.00 | $2,586.00 |
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor D. Howell
Abstaining: 0
Opposed: 0
Motion Carried.
CEEP Amendment
Motion-4692-20-Deputy Mayor Peddle/Councillor D. Howell
Resolve to accept the amendment to the Community Enhancement Program for an extra $7,500 bringing the total allocation to $19,500.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor D. Howell
Abstaining: 0
Opposed: 0
Motion Carried.
Public Works: Water Report
The water results from Government Services for testing on December 1, 2020 was satisfactory.
Accounts
Payable:
Collabria $ 62.42 – Postage – Flyers (Paid)
TRIO $ 333.61 – Health Premiums (Paid)
Carmanville Habitat Committee $ 479.04 – Unused Funds (Paid)
Eastern Medical Supplies $ 315.10 – Defib Repl. Parts FD/Rec
Dooley’s Trucking $ 149.74 – Courier – Service BA’s
Carmanville Value Grocer $ 11.97 – Kitchen Supplies
G & M Services $ 359.50 – Gas/Diesel
NAPE $ 95.70 – Union Dues – Dec.
CIBC Mellon $ 458.00 – Pension Premiums – Dec.
Receiver General for Canada $3,550.86 – Payroll Remittance – Dec.
Pretty SAFE Enterprises $ 450.80 – First Aid Cert – FD
Motion-4693-20-Deputy Mayor Peddle/Councillor D. Day
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor D. Howell
Abstaining: 0
Opposed: 0
Motion Carried.
Correspondence:
From Regarding Action
Heritage NL Grant to Heritage NL Info only
MNL Membership Renewal Info only
Members
Business: Tree Lighting
A Virtual Community Tree Lighting is scheduled for Monday, December 21st, 2020 at 7:00 p.m.
Adjournment: Motion-4694-20-Councillor D. Howell/Councillor D. Day
Resolve that Council do now adjourn to meet again on Monday, January 11th, 2021 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor D. Howell
Abstaining: 0
Opposed: 0
Motion Carried.
Meeting adjourned at 7:50 p.m.
Monday, December 7th, 2020
Minutes of the Regular Public Meeting of Council held on Monday, December 7th, 2020 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Shawn Budgell
Councillor Dwight Day
Councillor Gordon Blackwood
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Presentation: Mayor Howell presented Deputy Mayor Marlene Peddle with a Long Service Award for Elected Officials. The Certificate from Municipal Affairs represented 12 years of service as an elected official with the Town of Carmanville.
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4675-20-Deputy Mayor Peddle/Councillor S. Budgell
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting held on November 23rd, 2020 which had been circulated to all members.
Motion-4676-20-Councillor M. Wheaton/Councillor S. Budgell
Resolve that the Minutes of the Regular Public Council Meeting of November 23rd, 2020 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Positons for Council Approval/Complaint and Fire Call/Incident
Motion-4677-20-Councillor M. Wheaton/Deputy Mayor Peddle
Resolve to enter into a “Privileged Session” to discuss these topics.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Members were updated on the status and outcome of the above topics.
Motion-4678-20-Councillor G. Blackwood/Councillor M Wheaton
Resolve the meeting be returned to an “Open Session”.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Driveway (access to hydrant)
Motion-4679-20-Councillor D. Howell/Councillor S. Budgell
Resolve to contact Service NL and proceed with installation as per Trans and Works specifications.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Cutting Edges-Loader
Members were informed that the Cutting Edges for the Loader received twice from Toromont Cat were the wrong size and they have been ordered through Traction at the cost of $435.00 plus tax.
Sea Containers
Motion-4680-20-Councillor S. Budgell/Councillor G. Blackwood
Resolve to purchase a Sea Container from NIL Group Ltd. located in Argentia at the cost of $4,375 plus tax. Further that the transportation and offloading of container be awarded to Tulk’s Trucking at the cost of $1,200 plus tax as per quotes received.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Contractor picking up the container must ensure the doors close properly and there are no leaks, gashes or holes in the container at time of pickup.
Business
Arising: Rink Repairs
Due to the condition of the rink and repairs required, members decided the gate would be locked and it would be closed this winter. Further that in the spring, we would look for funding for a new rink in a different location.
Solar Lighting Generator Shed
Deputy Mayor Peddle offered to donate a sensory solar lighting kit to try out at the Generator Shed.
Summer Student Program
(Deputy Mayor Peddle left the meeting at 8:10 p.m. due to a conflict of interest).
Motion-4681-20-Councillor M. Wheaton/Councillor S. Budgell
Resolve to enter into a “Privileged Session” to discuss this topic.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion
Motion-4682-20-Councillor M. Wheaton/Councillor S. Budgell
Resolve to return the meeting to an “Open Session”
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
(Deputy Mayor Peddle was invited back to the meeting and resumed her seat at 8:30 p.m.)
Business
Arising: COVID-19 Stimulus Program
Mayor Howell reviewed the COVID-19 Stimulus Program application guidelines. The town considered applying for an upgrade to the rink but did not apply as the time constraints did not allow enough time to determine the cost associated with the upgrade. It was also noted that an engineer would be required to complete the estimate which could not be accommodated at this time.
Committees:
Finance: Budget Preparation/Meeting
A Budget Preparation Meeting with the Finance Committee and Clerk/Manager has been tentatively scheduled for Tuesday, December 8th at 7:30 p.m.
CEEP extension and Janitor’s Closet
Verbal response regarding our request for extra hours has been received from MHA Derrick Bragg. Written notification should be received within a couple of days.
Clerk/Manager requested and received approval from Municipal Affairs to build a Janitor’s Closet at the Rec. Center under the current CEEP Program with the town covering the expense of the materials.
Duties to be added under the CEEP extension include:
- Foundation and Bird Blind – repair or replace
- Install steps to the Town Garage
- Painting walls and baseboards at the Rec;
- Painting walls and baseboards in the meeting room and office at the Fire Hall
- Painting walls and baseboards on all interior areas of the Municipal Building.
Finance: Water Tax
Motion-4683-20-Councillor D. Howell/Councillor M. Wheaton
Resolve to enter into a “Privileged Session” to discuss this topic.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion
Motion-4684-20-Councillor M. Wheaton/Councillor G Blackwood
Resole to return the meeting to an “Open Session”
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
The property at 19 Burry’s Lane meets the criteria for vacant houses that are disconnected from all other services be exempt from Water Tax. Exemption was approved as per policy.
Public Works: Water Report
The water test results from Government Services conducted on November 17th, 2020 were satisfactory.
Chlorine Readings
Chlorine Readings for the month of November were presented to and reviewed by members and found to be within guidelines.
Public Works: Water Usage/Flow Data
The Monthly Water Usage and Flow Data for the month of November was presented to and reviewed by members. The average water usage was 122,573 gallons per day.
Abandoned Car – Safety issue
Pictures of a car tipped on its side were presented to and reviewed by members. The vehicle is located on private property and the town has no authority to remove a vehicle from private property; therefore, no action was taken on this matter.
Accounts
Payable:
Bell Aliant $ 302.23 – Phone/Fax/Internet – Mun. Bldtg.
Bell Aliant $ 76.70 – Phone – Fire Dept.
Bell Mobility $ 44.10 – Phone – Cell
Carmanville Value Grocer $ 26.02 – Janitorial/Kitchen Supplies
Carmanville Value Grocer $ 7.78 – Kitchen Supplies
EMCO $1,034.77 – Waterline Supplies
NL Power $1,794.67 – Hydro – Street Lighting
Central NL Waste Management $1,632.00 – Tipping Fees
NAPE $ 78.71 – Union Dues
Receiver General for Canada $3,342.75 – Payroll Remittance
CIBC Mellon $ 482.36 – Pension Premiums
Pennell’s Service Station $ 91.89 – Town Pickup Oil Change
G & M Services $ 561.54 – Gas: Town 399: FD 163
Tulk’s Home Hardware $ 959.93 – FD Batteries/Rink Repairs
Computer Shack $ 471.45 – Toners
Motion-4685-20-Councillor G. Blackwood/Councillor D. Howell
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
New Business: Fence Heights
A request for Council to initiate a by-law regarding fence heights was presented to discussed by members. Members were in agreement that there are no by-laws currently in place and they have no intention to put them in place.
Waterline Leak
The possible source of a waterline leak at 22 Noggin Cove Road was discussed by members. Members were in agreement to first determine the source of the leak then members would decide how to proceed from there.
Members
Business: S.C. Drive Through
A Notice and Safe Work Procedure to host a Santa Claus Drive Through on December 12th, 220 adhering to all COVID-19 guidelines was presented to and approved by members.
Tree Lighting
Councillors will try to get a tree this week. The date for a Virtual Tree Lighting is yet to be determined.
Christmas Holidays
Members were in agreement that the Town Office would be closed on Christmas Eve and New Year’s Eve as per past practice.
Christmas Bonus
(Clerk/Manager left the meeting at 9:50 p.m. re conflict of interest)
Discussion
(Clerk/Manager was invited back to the meeting at 9:55 p.m.)
Members
Business: Christmas Bonus
Members were in agreement that the Christmas Bonus for Staff would be the same as in the previous year.
Adjournment: Motion-4686-20-Councillor D. Howell/Councillor D. Day
Resolve that Council do now adjourn to meet again on December 21st or at the call of the Chair.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting was adjourned at 10:00 p.m.
