May 2015

Monday, May 11th, 2015

Minutes of the Regular Public Meeting of Council held on Monday, May 11th, 2015 in Council Chambers.

Attendees: Mayor Keith Howell (Chair)

Councillor Dale Howell

Councillor Kim Blackwood

Councillor Michel Bailet

Councillor Linda Bailet

Clerk/Manager Dianne Goodyear

Guest: Steve Tulk

Absent: Deputy Mayor Marlene Peddle

Councillor Sam Winsor

Call to Order: Chair @ 7:30 p.m.

Agenda: Motion-3694-15-Councillor L. Bailet/Councillor D. Howell

Resolved that the Agenda be adopted as circulated.

In favour: Mayor Howell Councillor D. Howell

Councillor K. Blackwood Councillor M. Bailet

Councillor L. Bailet

Opposed: 0

Abstaining: 0

Motion Carried.

Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting of April 27th, 2015 which had been circulated to all members.

Motion-3695-15-Councillor D. Howell/Councillor M. Bailet

Resolved that the Minutes of the Regular Council Meeting of April 27th, 2015 be adopted as circulated.

In favour: Mayor Howell Councillor D. Howell

Councillor K. Blackwood Councillor M. Bailet

Councillor L. Bailet

Opposed: 0

Abstaining: 0

Motion Carried.

Guest: Steve Tulk was welcomed to the meeting by Mayor Howell. Steve had applied to Crown Lands to build a cabin in the Whitewater Pond/Crackie Pond area. His application was denied by the town as it was outside the designated seasonal development area and within our stewardship management area. This had been Steve’s 3rd application to Crown Lands and each time he applied he was charged a $113.00 processing fee. His frustration was that Crown Lands did not have any indication that the area he was applying for was a stewardship area. If they had the same map Environment and Conservation provided the town when they flagged his application, he would not have completed his application and not had to pay the processing fee. He suggested that all our stewardship areas have signage so that individuals looking to build cottages would know up front which areas were stewardship areas. He also stated that Crown Lands should have maps showing the stewardship areas and they should inform the person as soon as they brought in their application for development.

Mayor Howell thanked Steve for bringing his concerns forward and members agreed that his concerns/suggestions will be brought forward at the SAM Convention later this month and will also be forwarded to the Department of Environment and Conservation. Steve will be kept informed of the outcome. Steve left the meeting at 8:15 p.m.

Business

Arising: Drainage re: Land behind Fire Hall

Mayor Howell presented pictures of the bog and water run off (ditch) on the property. Mayor Howell informed members that the resident has decided to build up his own land and doesn’t need to touch the bog. Members have no problem with him building up his own land as long as it doesn’t interfere with or include work on the bog itself.

F.D. Pickup – list of required items

There are no prices back on the Light Bar yet. Three quotes have been received on the steel to make the rack. Members asked for quotes on aluminum to make the rack and prices on retail racks already made up. Results will be brought back to next meeting.

Town Garage Door

Quotes were provided for a 12 x 12 Garage Door with Glass Windows. Members agreed a Solid Door is all that is required and asked that prices be obtained. If the lowest price is around $2,000.00 let the members know by email and proceed with the order.

Committees

Finance: Property Tax

Motion-3696-15-Councillor K. Blackwood/Councillor D. Howell

Resolved to enter a “Closed Session” to discuss this topic.

In favour: Mayor Howell Councillor D. Howell

Councillor K. Blackwood Councillor M. Bailet

Councillor L. Bailet

Opposed: 0

Abstaining: 0

Motion Carried.

Discussion

Motion-3697-15-Councillor K. Blackwood/Councillor D. Howell

Resolved to return to an “Open Session” for the remainder of the meeting.

In favour: Mayor Howell Councillor D. Howell

Councillor K. Blackwood Councillor M. Bailet

Councillor L. Bailet

Opposed: 0

Abstaining: 0

Motion Carried.

Motion-3698-15-Councillor D.Howell/Councillor K. Blackwood

Resolved to change the Property & Water Tax from the current owner to the previous owner under Miscellaneous with an explanation for the change.

In favour: Mayor Howell Councillor D. Howell

Councillor K. Blackwood Councillor M. Bailet

Councillor L. Bailet

Opposed: 0

Abstaining: 0

Motion Carried.

Public Works: Chlorine Readings – April

Chlorine Readings during the month of April were good overall and within the guidelines.

Public Works: Monthly Usage/Flow Data – April

Average usage for April wasapproximately 152,000 gal. per day.

Spring Clean up

Tentatively set for June 15th to 19th, 2015 providing the ditches are dry. The clean-up will follow the same schedule as in previous years. Notices will be posted to this effect.

Noggin Cove Head Road

Noggin Cove Head Road was graded today and a new culvert was installed. Another culvert is required further down and ditching needs to be done when it dries up.

Waterline Leak

General Agreement that the leak in the waterline at 250 Main Street is the Town’s responsibility and will be repaired as soon as possible.

Fire Dept: Complaint

Clerk/Manager will email the Fire Member and ask him to attend the next council meeting to clarify his complaint as more detail is required before council can make a decision.

Accounts

Payable:

NAPE $ 57.82 – Union Dues April (Paid)

Receiver General for Canada $2,344.66 – Payroll Remit. April (Paid)

CIBC Mellon $ 404.42 – Pension Premiums Apr. (Paid)

NL Power $1,717.22 – Hydro – Street Light (Paid)

NL Power $ 619.73 – Hydro – Fire Hall (Paid)

NL Power $ 199.55 – Hydro – Booster Stn. (Paid)

NL Power $ 342.56 – Hydro – Mun. Bldg. (Paid)

NL Power $ 102.03 – Hydro – Garage (Paid)

NL Power $ 90.22 – Hydro – Chlor. Chamber (Paid)

Bell Mobility $ 39.38 – Phone – Cell (Paid)

Bell Aliant $ 75.37 – Phone – Fire Dept. (Paid)

Bell Aliant $ 209.35 – Phone/Fax/Internet/Office (Paid)

TRIO $ 317.60 – Health Premiums May

Carmanville Valufoods $ 8.82 – Cleaner/Sugar

Goodyear’s Electrical $ 10.83 – Guard re OH&S Order

Smithy’s Road Service Ltd. $ 369.35 – Pumper Inspection

CNWM $2,115.30 – Curbside Collection – April

CNWM $1,431.06 – Tipping Fees – April

Kean’s Pump Shop $ 210.18 – W/S Supplies

Computer Shack Inc. $ 225.98 – Toner/Printer

Cal LeGrow $1,151.00 – Insurance – FD Pickup

Tulk’s Home Hardware $ 142.33 – Fire Extinguishers (OH&S)

Motion-3699-15-Councillor K. Blackwood/Councillor M. Bailet

Resolved that the outstanding accounts be paid in full as presented.

In favour: Mayor Howell Councillor D. Howell

Councillor K. Blackwood Councillor M. Bailet

Councillor L. Bailet

Opposed: 0

Abstaining: 0

Motion Carried.

Correspondence

From Regarding Action

Dominion Secretary Queen’s Reign Mayor Howell checking into

MHA George Murphy Remove tax on heat and lightPetition available at office

Canada Post Petition - House of Commons See Resolution below.

Motion-3700-15-Councillor K. Blakwood/Councillor L. Bailet

Resolved that the Resolution be signed in support to keep the rural Post Offices and reject privatization of rural postal services and the reduction of service in rural post offices.

In favour: Mayor Howell Councillor D. Howell

Councillor K. Blackwood Councillor M. Bailet

Councillor L. Bailet

Opposed: 0

Abstaining: 0

Motion Carried.

New Business: Request to relocate shed

Request to relocate shed to 165 Main Street was approved as per policy.

Request to build shed

Request to build shed at 20 Noggin Cove Road was approved as per policy.

Members

Business: SAM – MMSB Composting Workshops

General Agreement to contact MMSB to see if there’s a fee to have them come out and do a workshop. Results will be brought back to the next meeting.

Summer Student Approval

Approval has been received from Service Canada to hire 1 Summer Student for 7 weeks at 35 hours a week.

Leave of Absence (moved on Agenda)

Motion-3701-15-Councillor D. Howell/Councillor M. Bailet

Resovled to approve a paid leave of absence for Councillor Winsor as requested.

In favour: Mayor Howell Councillor D. Howell

Councillor K. Blackwood Councillor M. Bailet

Councillor L. Bailet

Opposed: 0

Abstaining: 0

Motion Carried.

Update – Adventure Central Session

Councillor Bailet gave an update on the session she recently attended with Adventure Central. This session was a follow up to a previous one that focused on tourism – mainly information outlets and services offered. This session focused more on programs offered/available at different locations and people presenting, storytelling, etc. They talked about town websites having a visitor page showing a map of the town and listing the different activities taking place and services available in the community. They also talked about having a Facebook Page that could be managed through an Administrator and could be set up as closed for comments. They talked about advertising on Trip Advisor and services that may be available through the Harbour Authority.

Update – Symposium

Councillor Bailet attended the Municipal Symposium recently held in Gander. Some of the topics discussed were:

- Youth Delegates and Youth Conferences

- Regional Meetings – Resolutions for the AGM

- Update on 911 Services

- Access to Information

- Back Taxes Owed

- Municipal Awareness Day

- Drinking Water – Regional Water Operator

- W/S – Meter for high volume users

- Charging other towns for the provision of water

- Lands Act Review