Thursday, June 22nd, 2017
Minutes of the Regular Public Meeting of Council held on Thursday, June 22nd, 2017 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle (arrived late)
Councillor Dale Howell
Councillor Kim Blackwood
Councillor Michel Bailet
Councillor Linda Bailet
Clerk/Manager Dianne Goodyear
Absent: Councillor Sam Winsor
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4098-17-Councillor K. Blackwood/Councillor D. Howell
Resolve that the Agenda be adopted as presented.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of June 12th, 2017 which had been circulated to all members.
Motion-4099-17-Councillor L. Bailet/Councillor D. Howell
Resolve that the Minutes of the Regular Public Council Meeting of June 12th, 2017 be adopted as circulated.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Response from Corporal Bishop
Members were in agreement to invite Corporal Bishop to a meeting to discuss the rules pertaining to dirt bike/ATV use on town roads.
(Deputy Mayor Peddle arrived at the meeting at 7:45 p.m.)
Generator
Motion-4100-17-Councillor M. Bailet/Councillor L. Bailet
Resolve to purchase a new Generator as per the quote provided.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Indiscriminate dumping
Pictures of indiscriminate dumping at the up-harbour turn around shortly after clean up week were distributed and reviewed by members. It was picked up by the town worker and brought to the Transfer Station.
Committees
Finance: Tax Recovery Plan Amendment
Motion-4101-17-Councillor L. Bailet/Councillor D. Howell
Resolve to adopt the amendment to the Tax Receivable Summary section of the Tax Recovery Plan for 2017 as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Finance: Air Conditioner
Motion-4102-17-Councillor D. Howell/Councillor L. Bailet
Resolve to purchase an Air Conditioner for the Office provided it can be vented through the wall.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
(Members will be notified before the purchase.)
Business Closure
Members were informed that effective January 1, 2017 Carmanville Offloading Ltd. ceased operations. Business Tax will be adjusted from the date written notification was received at the office as per Policy.
Authority to Pay Bills
Motion-4103-17-Councillor D. Howell/Deputy Mayor Peddle
Resolve that the Clerk/Manager be given Authority to pay bills during the summer months.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
CEEP 2017-18
Members were in agreement to apply for the Community Enhancement Program for 2017-18. The work to be done will be determined later.
Playground
Clerk/Manager received a call from the School Principal and Vice-Principal today that a Certified Playground Inspector did an inspection of the Playground today and it did not pass inspection. The playground is not up to code and will cost in the tens of thousands of dollars to bring it up to code. As a result, effective immediately, the Playground has been Shut Down by the School District.
Public Works: Water Report/Boil Order
The Boil Water Advisory was lifted as of June 22nd, 2017 as per results from Government Services.
Culverts
Members were informed that 3 culverts on our town roads need to be replaced as it appears they have collapsed and 2 others need to be lowered. There is still a problem with potholes throughout the community that have not been filled and the cut in the pavement on Main Street South has not been paved and is in bad shape. Members were in agreement to write Trans and Works in Lumsden requesting that these issues be addressed immediately.
Screens
The screens at Grandfather’s Pond were cleaned on June 15th, 2017. The report and pictures of the screens were circulated to and reviewed by members.
Curbstop Repair
The Curb stop Repair for 354 Main Street has been completed. The report was presented to and reviewed by members.
Water Usage/Flow Data
Average water usage for the month of May was 156,438 gal. per day.
Chlorine Readings
The Chlorine Readings for the month of May were presented to and reviewed by members.
Fire Dept: Fire Hydrant
A letter from the Fire Department requesting to have a Fire Hydrant installed on the Municipal Grounds for training purposes was circulated to and reviewed by members. The letter stated the cost of the Fire Hydrant would be $1,200 to $1,500. However, the Clerk/Manager checked the price of a new Fire Hydrant and it is actually $3,680.
Further research is required regarding the availability of used hydrants that would be less expensive. Information will be brought back to next meeting for further discussion.
Fire Dept: Fire Dept. Uniforms
Motion-4104-17-Deputy Mayor Peddle/Councillor D. Howell
Resolve that approval be given to the Fire Department to proceed with the purchase of shirts, name plates and epaulettes for the 4 new members as requested.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Habitat: Outside Tap
Motion-4105-17-Councillor K. Blackwood/Councillor D. Howell
Resolve to install a Frost Free Outside Tap on the back of the Municipal Building for the Community Garden.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Barrel
Motion-4106-17-Councillor D. Howell/Councillor M. Bailet
Resolve to install a Barrel to collect rain water for the Community Garden at the front of the Municipal Building in the location of the down spout.
Accounts
Payable:
Rockwater $1,235.56 – Chlorine
Gov. NL $ 25.00 – License – Trail
Saltwire Network $ 557.88 – Notice of Tax Sale
Computer Shack $ 471.45 – Toners/Printer
Newfoundland Power $ 45.31 – Hydro – Chlor. Chambers
Newfoundland Power $ 186.14 – Hydro – Mun. Bldg.
Newfoundland Power $ 489.01 – Hydro – Fire Hall
Newfoundland Power $ 152.82 – Hydro – Booster Station
Kelly Ford $2,647.89 – Fire Van Parts
Motion-4107-17-Deputy Mayor Peddle/Councillor M. Bailet
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
Town of Gander Meeting re: Medical Services Info Only
MHA D. Bragg Funding Application Forward to Rec.
CCNL 2017 Internship Program Info Only
MAA Board Update Info Only
Members
Business: Summer Meeting Dates
Tentative dates set for the Summer Meetings are July 10th and August 10th, 2017.
Tool Shed
Motion-4108-17-Deputy Mayor Peddle/Councillor D. Howell
Resolve that approval be given to the Habitat Committee to use the remaining funds from their 2017 budgeted allocation towards the purchase of a Tool Shed for the Community Garden.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Projector Orientation
Tabled to next meeting.
Adjournment: Motion-4109-17-Councillor D. Howell/Councillor M. Bailet
Resolve that Council do now adjourn to meet again on Monday, July 10th, 2017 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:30 p.m.
Monday, June 12th, 2017
Minutes of the Regular Public Meeting of Council held on Monday, June 12th, 2017 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle (arrived late)
Councillor Dale Howell
Councillor Kim Blackwood
Councillor Michel Bailet
Councillor Linda Bailet
Clerk/Manager Dianne Goodyear
Absent: Councillor Sam Winsor
Call to Order: Chair @ 7:30 p.m.
Agenda: “Community Garden” was added to the Agenda under Members Business.
Motion-4091-17-Councillor M. Bailet/Councillor K. Blackwood
Resolve that the Agenda be adopted as amended.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of May 25th, 2017 which had been circulated to all members.
Motion-4092-17-Councillor L. Bailet/Councillor D. Howell
Resolve that the Minutes of the Regular Public Council Meeting of May 25th, 2017 be adopted as circulated.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Indiscriminate Dumping
Members discussed the amount of indiscriminate dumping in our community, the cost to clean it up, and how to educate the public and prevent it from happening. It was agreed to compile pictures and cost estimates to do a presentation for the town website and include some information in the next newsletter.
Approval of Shed
Questions raised about the prior approval of a shed permit were answered to everyone’s satisfaction.
Committees
Finance: CIP Approval
Approval has been received from the Gas Tax Secretariat to spend $90,478.73 of the Town’s Gas Tax Funding towards Phase 3 of our Water and Sewer Project. A new CIP must be completed with Engineering Estimates for future phases for approval to spend the remaining funds.
Public Works: Water Report
Satisfactory
(Deputy Mayor Peddle arrived at the meeting at 8:25 p.m.)
Boil Water Advisory/Generators
Members discussed alternate ways to inform the public when a Boil Water Advisory has to be announced on weekends or after hours. Further research is required.
It was agreed to check prices on a 5000 watt Honda Generator as the town generator has not been working very good since it was purchased and has been repaired several times already.
Ball Lock/Trailer
Motion-4093-17-Councillor D. Howell/Councillor L. Bailet
Resolve to purchase a Ball Lock for the new utility trailer.
In favour: Deputy Mayor Peddle Councillor D. Howell
Councillor K. Blackwood Councillor M. Bailet
Councillor L. Bailet
Opposed: 1 – Mayor Howell
Abstaining: 0
Motion Carried.
Public Works: New Waterline Connection
Motion-4094-17-Councillor D. Howell/Councillor L. Bailet
Resolve to approve the waterline connection for 11 Army Road as recommended and presented by the Outside Worker.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Waterline Leak
Motion-4095-17-Councillor D. Howell/Deputy Mayor Peddle
Resolve to approve the completion of waterline repairs for 358 A Main Street as recommended and presented by the Outside Worker.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Accounts
Payable:
Receiver General for Canada $2,255.51 – Payroll Remit (Paid)
CIBC Mellon $ 441.92 – Pension Premiums (Paid)
NAPE $ 55.50 – Union Dues (Paid)
CNWM $2,161.52 – Collection Fees
CMWM $1,831.84 – Tipping Fees
Stewart McKelvey $ 427.80 – Deed of Conveyance
Stewart McKelvey $ 976.88 – 312 A Main Street
Dooley’s Trucking $ 21.85 – Courier/ Fire Extinguishers
Goodyear’s Electrical Limited $ 28.69 – Battery – Exit Sign
NL Power $ 60.37 – Hydro – Garage
NL Power $1,711.56 – Hydro – Street Lighting
Bell Aliant $ 76.70 – Phone – Fire Dept.
Bell Aliant $ 246.22 – Phone/Fax/Internet-Office
Central Office Equipment $ 45.62 – Office Supplies
TRIO $ 354.50 – Health Premiums June
D.A.S.I.T. Recharging $ 36.22 – Fire Extinguisher Recharge
Kean’s Pump Shop Ltd. $ 721.05 – Chem. Feed Backup Pump
G & M Services $ 809.16 – Gas: Town $568/FD $241
Tulk’s Home Hardware $ 335.55 – Utility Trailer
Motion-4096-17-Deputy Mayor Peddle/Councillor K. Blackwood
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
Town of Gander Healthcare meeting June 23/17
MNL Regional Government Public Meetings Centerville June 14/17
Summerford June 15/17
New Business: Shed Replacement Permits
Permits to replace shed at 75 Main Street and 305 Main Street South were approved as per policy and Accessory Building Permit Regulations. Request to relocate a shed at 46 Main Street is referred to Newfoundland Power as there are overhead powerlines involved.
Members
Business: SAM Report
Some of the topics covered were:
- SAM Report – link to Town website if not already done
- Wildfire prevention – information Fire Department may promote
- Domestic Cutting – Town rep could attend meeting re: permits
Community Garden
Representatives from Newfoundland Power came on Thursday, June 8th, along with Habitat members and some residents and built and filled the Community Garden boxes behind the Municipal Building. One of the garden boxes is wheelchair accessible. A plaque was presented from Newfoundland Power and will be erected in this area.
Members
Business: Projector Orientation
The projector orientation will take place at the next council meeting as a power surge protector and longer adapter cord is required.
Adjournment: Motion-4097-17-Councillor D. Howell/Councillor M. Bailet
Resolve that Council do now adjourn to meet again on Thursday, June 22, 2017 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:15 p.m.
