Monday, November 25th, 2013
Minutes of the Special Meeting of Council held on Monday, November 25th, 2013 in Council Chambers.
Attendees: Mayor Keith Howell
Deputy Mayor Marlene Peddle
Councillor Dale Howell
Councillor Sam Winsor
Councillor Michel Bailet
Councillor Linda Bailet
Clerk Manager Dianne Goodyear
Absent: Councillor Kim Blackwood
Call to Order: Chair @ 7:30 p.m.
This meeting was called to discuss the expenditures for the coming year in preparation of the 2014 Budget. The Finance Committee had met during the past week and prepared their estimates for 2014 with the exception of Capital Works with regard to the Water and Sewer Project and purchase of or repairs to the Loader.
Each expense account was discussed and agreement reached on the amounts to be submitted in our 2014 Budget.
It was agreed to allocate $150,000 to the Capital Works Account in anticipation of the Water & Sewer Project and to allocate $45,000 in a second Capital Works Account towards the purchase of a Backhoe Loader. This amount ($45,000) would include the down payment and monthly payments for 2014.
Councillor Winsor informed members that the cost of a new Backhoe Loader was in the range of $150,000 to $160,000.
Specs and pictures of a 2012 used Cat Backhoe Loader at the cost of $100,000 was presented to Council for their perusal. This machine had 273 hours on it but it did not include a 4 way angle blade. The blade would have to be purchased separately.
Councillor Winsor will check new and used backhoes in Grand Falls-Windsor tomorrow to determine if we will tender for a new or used backhoe.
It was agreed to use the figures as determined by Council to prepare the Expenditure section of the Budget. Further that any monies short on the Revenue section would be taken from our Surplus to balance the Budget with no changes to the existing Mil Rate or Fees.
Meeting adjourned at 9:00 p.m.
Monday, November 18th, 2013
Minutes of the Regular Meeting of Council held on Monday, November 18th, 2013 in Council Chambers.
Attendees: Mayor Keith Howell
Deputy Mayor Marlene Peddle
Councillor Dale Howell
Councillor Sam Winsor
Councillor Michel Bailet
Councillor Linda Bailet
Clerk/Manager Dianne Goodyear
Absent: Councillor Kim Blackwood
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-3537-13-Councillor S. Winsor/Deputy Mayor Peddle
Resolved that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting of November 4th, 2013 which had been circulated to all members.
Motion-3538-13-Deputy Mayor Peddle/Councillor D. Howell
Resolved that the Minutes of the Regular Council Meeting of November 4th, 2013 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Plow – Loader
Motion-3539-13-Councillor D. Howell moved that the Town go to tender for the purchase of a new backhoe/loader. There was no Seconder to the motion. Therefore the motion was defeated. Councillor M. Bailet volunteered to do further research and obtain specs from manufacturers as to the size/type of equipment we require. The results will be brought back to the next meeting for further discussion.
Come Home Year
General Agreement to ask the representatives of the Come Home Year Committee to coordinate a meeting with our Council, the Local Improvement Committee in Frederickton and the Local Service District in Noggin Cove. They can do their presentation to all three community representatives to determine if there is any interest from the other two communities.
Committees
Finance: CNWM 2014 Tipping/Collection Fees
Central NL Waste Management advised that the tipping fees for 2014 will remain the same. The curbside collection fees have increased by $2.00 and will be $74.00 per household.
Budget
Current expense reports were circulated to the Finance Committee members to prepare for a meeting of the committee scheduled for Wednesday, Nov. 20th, at 7:00 p.m.
Fire Dept. Budget
A Budget from the Fire Department was reviewed and prioritized and passed to the Finance Committee to be considered in the 2014 Budget.
Capital Works Application
Motion-3540-13-Deputy Mayor Peddle/Councillor D. Howell
Resolved to complete the 2013-14 Capital Works application to reapply for the Water/Sewer Project, Phase 1 with revised totals to be determined by our Engineering Consultant.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Public Works: Water Report
Satisfactory.
Burning Wires/Waste in Garbage Can
A call was received from an Environmental Officer stating that on Monday, November 11th, at 9:35 a.m. someone down harbor, (approx. ½ km from wharf) on the water side, was burning what appeared to be wires and other material in a drum. She reported that the burning created a toxic odor and was an environmental concern. To date, we have been unable to determine who was involved or exactly where the burning occurred.
Loader Hire/Weekend
Members were informed that on Saturday, November 9th, a resident called 3 Council Members and got approval to hire the Loader. There is a policy in place which states that all request for Loader Hire must go through the Town Office/Manager as Loader Hire is not available to residents who are in arrears unless their arrears are paid in full prior to the Loader Hire. Council Members do not have access to this information. Also, a reminder that any decision of Council requires the approval of at least 4 members and should be coordinated through the town office.
Monthly Water Usage/Flow Data Oct.
Average daily flow – 150,000 gals/day during the month of October.
Unapproved Display Fireworks
Display fireworks were shot off down harbor on Sunday, November 10th during the evening period. There are very strict rules governing storage and shooting of display fireworks. Clerk/Manager will do further research regarding this item and bring the results back to the next meeting for further discussion.
Fire Dept: CEEP – F.H. Floor
Motion-3541-13-Deputy Mayor Peddle/Councillor D. Howell
Resolved that if the Fire Department got money left in their account they can buy the epoxy and do the Fire Hall floor themselves.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Town Pick-up/S C Parade
The request to use the town pick-up to pull the Santa Float in the Christmas Parade was approved as per policy.
Heater – Meeting Room
Motion-3542-13-Councillor D. Howell/Councillor S. Winsor
Resolved to approve the Fire Department request to purchase a micro- furnace/heater for the meeting room.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Tender – Pick-up
Reviewed and revised by Council members and will now be advertised.
Fundraising Ideas 2014
Fundraising ideas for 2014 presented to Council for approval are:
- Firefighter competition in the spring
- Car derby in the summer
- Scrap car collection in the fall
Fireman’s Ball
A request for Council to provide a Fireman’s Ball in 2014 to present eligible firemen with their service pins was received from the Fire Department. This will be forwarded to the Finance Committee to include with the Fire Dept. Budget.
Donation
On Saturday, November 16th, the Pentecostal Church held a sing-a-long where proceeds from collection and a contribution from the Board totaling $1,000.00 was presented to the Fire Department. A letter of appreciation will be sent to the Pentecostal Church members.
Accounts
Payable:
CNWM $2402.14 – Tipping Fees – October
TRIO $326.42 – Health Premiums November
Transcontinental Media $97.45 – Ad/Pick up FD 2nd issue
CarQuest $97.96 – Ball Bearing – Town p/u
Tulk’s Home Hardware $100.20 – Garage Supplies/Deadbolt/keys
Dooley’s Trucking $33.90 – Courier – Fire Extinguishers FD
G & M Services $391.02 – Gas Town 192.02/Diesel FD 199
Motion-3543-13-Councillor S. Winsor/Deputy Mayor Peddle
Resolved that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence
From Regarding Action
MAA Annual Report Info Only
Canada Revenue Agency Volunteer Income Tax Program 2014 Info Only
Members
Business: Training Dates – Reminder
Members were reminded of the following training sessions:
- Nov. 22nd – Clerk/Manager PMA Central Meeting
- Dec. 5th – Municipal Assessment Workshop
- Dec. 7th – Councillor Orientation
Any member wishing to attend is asked to notify the office to be registered.
MNL Convention
- Regional Government – workbooks were copied and distributed to all members for perusal and future discussion regarding same.
- Tidy Towns – List of winners is available at the office.
- Central Director – MAA – Tabled to next meeting
- Take Charge (NL Power) – General Agreement that Deputy Mayor Peddle will coordinate this challenge. Further that if the town wins the competition, the full amount will be given to the Playground fund.
- MNL Committee – MNL is looking for members to serve on 8 different committees. Anyone interested can contact the office.
Adjournment: Motion-3544-13-Councillor D. Howell/Deputy Mayor Peddle
Resolved that Council do now adjourn to meet again on Monday, December 2nd, 2013 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 10:00 p.m.
Monday, November 4th, 2013
Minutes of the Regular Meeting of Council held on Monday, November 4th, 2013 in Council Chambers.
Attendees: Mayor Keith Howell
Deputy Mayor Marlene Peddle
Councillor Dale Howell
Councillor Kim Blackwood
Councillor Sam Winsor
Clerk/Manager Dianne Goodyear
Absent: Councillor Michel Bailet
Councillor Linda Bailet
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-3530-13-Councillor K. Blackwood/Councillor D. Howell
--------------------Resolved that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor Kim Blackwood
Councillor S. Winsor
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting of October 21st, 2013 which had been circulated to all members.
Motion-3531-13-Councillor D. Howell/Deputy Mayor Peddle
Resolved that the Minutes of the Regular Council Meeting of October 21st, 2013 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell --Councillor Kim Blackwood
Councillor S. Winsor
--------------------Opposed: 0
--------------------Abstaining: 0
--------------------Motion Carried.
Business
Arising: Fall Clean up
Scheduled for November 18th – 22nd, 2013. Transfer Station Hours of Operation are: Tuesday and Saturday from 10 am to 2 pm. Wednesday and Friday from 8 am to 4:30 pm.
Metals will be picked up on Monday and brought to the transfer station on Tuesday morning. Any remaining metals will be picked up on Tuesday and brought to the transfer station on Wednesday morning. Regular business garbage and Bulk Garbage will be collected and transported to the transfer station on Wednesday. On Thursday, Construction and Demolition materials will be picked up and transported to the transfer station on Friday morning. Remaining C & D materials or Bulk Garbage will be transported on Friday if required.
Line Flushing
General Agreement to keep the part time worker on to assist with the Line Flushing over the next couple of days since we are already on a boil order.
Plow – Loader
General Agreement to continue research on pricing of a Backhoe/Loader and bring results back to the next meeting for further discussion.
Come Home Year
Tabled till next meeting.
Fire Hydrant/Turned Off
The Fire Hydrant on Howell’s Avenue had been opened to bring the chlorine readings up in that area. Someone turned it off. General Agreement to include in our newsletter that hydrants are opened for a particular reason and ask the public not to turn them off.
Part time website worker
Will be starting work on November 5th, 2013. General Agreement to have the worker add the Council Minutes for the past 6 months to our website and check into a Town Facebook Page.
Committees
Finance: New MOG Allocation for 2014
Municipal Affairs has advised that the new MOG allocation for 2014 is $97,740.80. This is an increase of 34% over our 2013 allocation.
Community Enhancement Program
The Town has been approved for $25,941.00 in funding for a CEEP Program. Anticipated start date will be October 13th. Work to be completed will include digging out under the wheelchair ramp at the Rec. Center to scrape off 6 or 8 inches of gravel to correct the problem with flooding in the basement. There is also trail work to be completed.
Public Works: Water Report
Satisfactory
Part Time Worker
Motion-3532-13-Deputy Mayor Peddle/Councillor D. Howell
Resolved that when the Outside Worker is not available, the part time worker will be called in as per the previous policy.
-In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor Kim Blackwood
Councillor S. Winsor
Opposed: 0
Abstaining: 0
Motion Carried.
Boil Order Advisory
Confirmation of the Boil Order Advisory was received from Government Services effective Oct. 30th. The boil water advisory will remain in effect until one set of satisfactory bacteriological water samples is obtained and the free and total chlorine residual is detectable and maintained throughout the distribution system.
Beaver in Watershed Area
Clerk/Manager will contact the Dept. of Forestry in Gambo and report incident and ask to have the Beaver removed from the Watershed Area.
Chlorine Solution Report
A report showing the exact amount of chlorine (in litres) and the exact amount of water that is added daily to the Chlorine Barrel has been developed by the Regional Water Operator. This information will be updated daily and available for Council’s perusal as required/requested.
Chlorine Mixture Procedure
A copy of the Chlorine Mixture Procedure was circulated to all members and will be attached to the Minutes. This procedure has been discussed with the Outside Worker and Part-time Worker and both have received a written copy.
Operations & Maintenance Manual
Compiled by the Regional Water Operator and circulated to all members for their perusal. Will be brought back to a future meeting for further discussion.
Regional Water Operator
Motion-3533-13-Deputy Mayor Peddle/Councillor K. Blackwood
Resolved that the town not sign on to the next project which is the Wastewater Management.
In favour: Deputy Mayor Peddle -----Councillor D. Howell
Councillor Kim Blackwood-----------------
Opposed: 2 - Mayor Howell; -----Councillor S. Winsor
Abstaining: 0
Motion Carried.
Chlorine Pump
The new Chlorine Pump purchased from ATS has stopped injecting chlorine and needs to be sent back to the dealer. General agreement to send it back by the Town Engineer if he’s going to St. John’s this week. Further to check the price of a pump the same style as our old blue pump to purchase as a back-up as ours is 20 or 30 years old and is therefore not that reliable.
Town P/U – Steady Bearing
Members were informed that a new Steady Bearing was ordered for the town pick-up.
Fire Dept: Light Bar Switch
Members were informed that a new control panel is required for the emergency lights. Prices will be obtained for this panel and brought back to council.
Fire Training/Boyd’s Cove
Nobody at the last Fire Dept. meeting needed the 2 Day Defensive Firefighter course that is offered in Boyd’s Cove on Nov. 16th and 17th.
Accounts
Payable:
Bell Aliant $198.20 – Phone/Fax/Internet/Office (Paid)
NL Power $137.98 – Hydro – Mun. Bldg. (Paid)
NL Power $156.95 – Hydro – Booster Station (Paid)
NL Power $142.84 – Hydro – Fire Hall (Paid)
NL Power $ 24.12 – Hydro – Garage (Paid)
NL Power $ 53.46 – Hydro – Chlorin Chamber (Paid)
Rockwater $1062.20 – Chlorine
D.A.S.I.T. Recharging $ 80.23 – Fire Extinguisher Recharge
SWYRICH Corporation $785.23 – Town Lapel Pins
Tulk’s Trucking Limited $384.20 – Curbstop Repair MSS
Bell Mobility $ 34.97 – Phone – Cell
CNWM $1980.00 – Curbside Collection
Bell Aliant $ 74.52 – Phone – Fire Hall
CIBC Mellon $ 360.28 – Pension Premiums Oct.
NL Power $1717.08 – Hydro – Street Lighting
EMCO Corporation $289.34 – Municipex Waterline
G & M Services $497.02 – Gas – Town Pickup
Davis Clover Farm $ 46.33 – SAM Convention/Janitorial
N.A.P.E. $ 52.78 – Union Dues – October
Receiver General for Canada $2044.74 – Payroll Remittance – October
Motion-3534-13-Councillor S. Winsor/Councillor D. Howell
Resolved that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor Kim Blackwood
Councillor S. Winsor
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence
From Regarding Action
Rural Secretariat Meeting Nov. 7 (invitation) Info Only
New Business: Sewer connection
Motion-3535-13-Councillor S. Winsor/Deputy Mayor Peddle
Resolved to grant approval for the property owner at 222-226 Main Street to connect to the
town sewer line to allow development of this property.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell --Councillor Kim Blackwood
Councillor S. Winsor
Opposed: 0
Abstaining: 0
Motion Carried.
Municipal Approval/Crown Land App
There were no concerns or issues regarding the application for Crown land situated between
92 and 96 Howell’s Ave. The application was approved as presented.
Shed Permit
The request for a permit to build a shed at 280 Main Street was approved as per policy.
Members
Business: MNL Convention
Members were reminded that the MNL Convention is taking place from November 7th to 9th, 2013.
MNL Board - Small Towns Director
General Agreement that the vote for the position of Small Towns Director will be decided by the town’s representatives at the Convention.
Christmas Tree Lighting
Scheduled for December 6th, 2013 and will be coordinated by Councillor D. Howell.
Adjournment: Motion-3536-13-Deputy Mayor Peddle/Councillor D. Howell
Resolved that Council do now adjourn to meet again on Monday, November 18th, 2013 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor Kim Blackwood
Councillor S. Winsor
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:45 p.m.
