Monday, June 10th, 2013
Minutes of the Regular Meeting of Council held on Monday, June 10th, 2013 in Council Chambers.
Attendees: Mayor Sam Winsor
Deputy Mayor Keith Howell
Councillor Dale Howell
Councillor Kim Blackwood
Councillor Marlene Peddle (arrived late)
Councillor Ross Collins
Councillor Linda Bailet
Clerk/Manager Dianne Goodyear
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-3445-13-Councillor R. Collins/Councillor K Blackwood
Resolved that the Agenda be adopted as circulated.
In favour: Mayor Winsor Deputy Mayor Howell
Councillor D. Howell Councillor K. Blackwood
Councillor R. Collins Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Winsor asked if there were any errors or omissions to the Minutes of the Regular Council Meeting of May 27th, 2013 which had been circulated to all members.
Motion-3446-13-Councillor L. Bailet/Deputy Mayor Howell
Resolved that the Minutes of the Regular Council Meeting of May 27th, 2013 be adopted as circulated.
In favour: Mayor Winsor Deputy Mayor Howell
Councillor D. Howell Councillor K. Blackwood
Councillor R. Collins Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: NAPE Negotiations
The next round of negotiations is set for June 17th, 2013 @ 1:00 p.m.
FD Training Records
The ATIPP Office advised that “a disclosure of personal information is presumed to be an unreasonable invasion of a third party’s personal privacy where the personal information relates to employment or educational history. The training each fireman received would fall under educational history. Therefore leaving the list in a room open to the public could be considered an invasion of their privacy. However, the list could be stored in a different room not open to the public. When Council is holding meetings to determine training needs and approve training they could be retrieved and temporarily placed (while the meeting is in progress) in Council Chambers or the Fire Hall Meeting Room”.
Committees
Finance: Gas Tax Audit
The deadline for the Gas Tax Audit was March 31st, 2013. It has still not been received. The Audit was completed March 1st, 2013 and the Auditor then advised it would be received by the town within three weeks. The Auditor advised it would be sent this week.
Motion-3347-13-Councillor D. Howell/Councillor L. Bailet
Resolved to send a letter to the Auditor stating Council’s displeasure and advise that we will be seeking tenders in the next year.
In favour: Mayor Winsor Deputy Mayor Howell
Councillor D. Howell Councillor K. Blackwood
Councillor R. Collins Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Canada Day/Fireworks
General Agreement to donate $100.00 to the Habitat Committee towards the Firework Display for the Canada Day Celebrations as per policy.
Public Works: Water Report
Satisfactory
Quarterly Water Report
Noticeable improvement from the previous report in the THM and HAA levels. The THM’s are slightly above the guideline and the HAA’s are below the guideline. The improvement seems to be a result of line flushing. It is therefore recommended that the down harbour line be flushed mid summer since the only complaints we have come from that area.
Drinking Water Safety Annual Report
The 2012 Drinking Water Safety Annual Report compiled by the Water Resource Management Division is available for viewing at the Town Office.
Clean up Week Report
Clean up week was a huge success with 20 loads of metals and materials brought to the Transfer Station. The tipping fee total was $1,066.80. By sorting the materials, the town saved $1,936.35 in tipping fees as the metals were free and sorted construction and demolition materials were $10.00 per tonne instead of the normal rate of $117.00 per tonne.
Fire Dept: FES Meeting – Gander
Fire Chief will be asked if he’s available and interested to attend this meeting. The other firemen who requested approval to attend can attend as well.
BA Notice of Replacement
Survive Air has been purchased by Honeywell. The Warrior BA’s meet the NFPA Standards and are safe for use but they do not meet Honeywell’s own standards. Honeywell has therefore announced that beginning in the Fall of 2014 they will replace all Warrior BA’s free of cost. Further information will be provided during the coming year.
(Councillor M. Peddle arrived at the meeting at 8:30 p.m.)
Fire Dept: Mutual Aid Agreement
Motion-3448-13-Councillor K. Blackwood/Councillor M. Peddle
Resolved that the Town would enter into the Mutual Aid Agreement as presented by the Central Mutual Aid Association.
In favour: Mayor Winsor Deputy Mayor Howell
Councillor D. Howell Councillor K. Blackwood
Councillor M. Peddle Councillor R. Collins
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Alarmed and Ready Program
Motion-3449-13-Councillor K. Blackwood/Councillor R. Collins
Resolved that approval would be given to the Fire Department to pursue the Alarmed and Ready Program as presented.
In favour: Mayor Winsor Deputy Mayor Howell
Councillor D. Howell Councillor K. Blackwood
Councillor M. Peddle Councillor R. Collins
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Recreation: Meetings
General Agreement to allow the Recreation Committee to hold their meetings in Council Chambers as requested.
Festival Dinner
As the Rec. Center is not available, the Rec. Committee asked permission to use the Fire Hall for their Festival Dinner. Mayor Winsor suggested their first choice should be the Pentecostal Hall as it has a much better set up for their needs. This information will be passed to the Committee Chair.
Accounts
Payable:
TRIO $ 326.42 – Health Premiums June
Bell Mobility $ 36.16 – Phone – Cell
Bell Aliant $ 195.58 – Phone/Fax/Internet – Office
Bell Aliant $ 74.52 – Phone – Fire Hall
Newfoundland Power $1,675.44 – Hydro – Street Lighting
G & M Services $ 662.84 – Gas – Town Clean up
Tulk’s Home Hardware $ 114.04 – Garage 59.82/FH 25.98/C.U.
CNWM $1980.00 – Curbside Collection May
Motion-3450-13-Councillor M. Peddle/Councillor D. Howell
Resolved that the outstanding accounts be paid in full as presented.
In favour: Mayor Winsor Deputy Mayor Howell
Councillor D. Howell Councillor K. Blackwood
Councillor M. Peddle Councillor R. Collins
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
New Business: Complaint re: 73 Main St.
General Agreement that the property owner be notified in writing of the complaint and asked to clean up his property.
Appeal of Water Invoice/Apt.
Motion-3451-13-Councillor L. Bailet/Councillor M. Peddle
Resolved that the appeal be denied as based on the information provided the extension to the dwelling fits the description of an apartment.
In favour: Mayor Winsor Deputy Mayor Howell
Councillor D. Howell Councillor K. Blackwood
Councillor M. Peddle Councillor R. Collins
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Members
Business: CNWM – Meeting June 26/13
A meeting for the Central Newfoundland Waste Management Zone 5 members will be held in Council Chambers on June 26th, 2013 at 7:00 p.m. Members are welcome to attend.
Risk Management Workshop
A Risk Management Workshop for Elected Officials is being held in St. John’s on July 19th, 2013. Further information can be obtained from the office.
Adjournment: Motion-3452-13-Councillor M. Peddle/Councillor K. Blackwood
Resolved that Council do now adjourn to meet again at the call of the Chair since the next meeting date is a Stat Holiday.
In favour: Mayor Winsor Deputy Mayor Howell
Councillor D. Howell Councillor K. Blackwood
Councillor M. Peddle Councillor R. Collins
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:55 p.m.
Monday, June 20th, 2013
Minutes of the Regular Meeting of Council held on Monday, June 20th, 2013 in Council Chambers.
Attendees: Mayor Sam Winsor
Councillor Dale Howell
Councillor Kim Blackwood
Councillor Ross Collins
Councillor Linda Bailet
Clerk/Manager Dianne Goodyear
Absent: Deputy Mayor Keith Howell
Councillor Marlene Peddle
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-3453-13-Councillor L. Bailet/Councillor R. Collins
Resolved that the Agenda be adopted as circulated.
In favour: Mayor Winsor Councillor D. Howell
Councillor K. Blackwood Councillor R. Collins
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Winsor asked if there were any errors or omissions to the Minutes of the Regular Council Meeting of June 10th, 2013 which had been circulated to all members.
Motion-3454-13-Councillor R. Collins/Councillor L. Bailet
Resolved that the Minutes of the Regular Council Meeting of June 10th, 2013 be adopted as circulated.
In favour: Mayor Winsor Councillor D. Howell
Councillor K. Blackwood Councillor R. Collins
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: NAPE Negotiations
Council’s response will be forwarded to the NAPE Representative.
Rec. Center Update
Town Engineer and Representative from Design Management provided a list of work that has to be done at the Rec. Center before we can get the Architect’s Stamp.
Motion-3455-13-Councillor D. Howell/Councillor K. Blackwood
Resolved that the Part Time Outside Worker be called in to do the Readings and send our Outside Worker to the Rec. Center to complete the work as required.
In favour: Mayor Winsor Councillor D. Howell
Councillor K. Blackwood Councillor R. Collins
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Committees
Finance: Financial Statements
Motion-3456-13-Councillor R. Collins/Councillor D. Howell
Resolved to accept the Financial Statements as presented from the Auditor and to discuss them further at the next meeting.
In favour: Mayor Winsor Councillor D. Howell
Councillor K. Blackwood Councillor R. Collins
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
TownSuite Contract/Payment
Motion-3457-13-Councillor D. Howell/Councillor L. Bailet
Resolved to accept the TownSuite Contract as presented and forward 50% of the Contract Payment as requested.
Finance: TownSuite Contract/Payment
Motion-3457-13 – Continued
In favour: Mayor Winsor Councillor D. Howell
Councillor K. Blackwood Councillor R. Collins
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Clerk/Manager Annual Evaluation
Postponed pending settlement of ongoing NAPE Negotiations.
Public Works: Water Treatment Level 1 Training
General Agreement to send the Part Time Outside Worker for the Level 1 Training and our Outside Worker for a refresher in the Level 1 Training.
Regional Water Operator Contract
Motion-3458-13-Councillor L. Bailet/Councillor R. Collins
Resolved that Council will support the Bonavista North Joint Council’s application to extend the Regional Water Operator Contract for an additional year based on the addition of a wastewater component.
In favour: Mayor Winsor Councillor D. Howell
Councillor K. Blackwood Councillor R. Collins
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Sewer System @ 40 Noggin Cove Road
Motion-3459-13-Councillor D. Howell/Councillor L. Bailet
Resolved that Council has no objections to the installation of a new septic system at 40 Noggin Cove Road as per the drawings presented by DMG. Further that all cost associated with the relocation of the waterline is the responsibility of the Property Owner.
In favour: Mayor Winsor Councillor D. Howell
Councillor K. Blackwood Councillor R. Collins
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Town Pick up
A new control arm and bearing has been installed in the Town Pick up and an Alignment is now required.
Chlorine Readings/May
The Chlorine Readings for May were submitted for Council’s review. The new Chlorine Metering Pump has been received and installed. Fluctuations as seen in the past readings using the manual feed pump should now stabilize.
Fire Dept: Pick-up Assessment
General Agreement that the Fire Department Pick-up is not worth the cost of getting all the required work done as indicated on the assessment. The Fire Department can check for a newer vehicle through reputable dealers ensuring an inspection has been done on a vehicle of interest before bringing the results back to Council.
50/50 Final Payment/Letter
A letter has been received from Carmanville Valufood Owners stating that as of May 13, 2013 the 50/50 funds will no longer be donated to the Fire Dept. They advise the reason for this decision is the lack of support during the past 3 ½ years of donating $56,150.00 to the Fire Dept. A final payment of $732.00 was received. The letter will be forwarded to the Fire Dept. for their records and a copy will be kept on file.
With the loss of this funding, fundraising by the Fire Department was discussed by Council. The Fire Department will be informed that all fundraisers must be pre-approved by Council.
Accounts
Payable:
CNWM $3,133.26 – Tipping Fees/May
Rockwater $1,062.20 – Chlorine
Distribution Brunet $1,310.35 – W/S Supplies
Distribution Brunet $ 99.30 – W/S Supplies
Distribution Brunet $ 24.83 – W/S Supplies
Davis Clover Farm $ 30.74 – Jan. 4.62/FB (Sheila 26.12)
Newhook’s Auto Parts $ 135.59 – Control Arm/Bear/Town PU
Motion-3460-13-Councillor K. Blackwood/Councillor R. Collins
Resolved that the outstanding accounts be paid in full as presented.
In favour: Mayor Winsor Councillor D. Howell
Councillor K. Blackwood Councillor R. Collins
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
MAA Board Elections Info Only
New Business: Community Enhancement Program
General Agreement to apply for the Community Enhancement Program to complete the Rec Center Upgrade and repair/replace the Curb at the Interpretation Center Parking Lot.
Members
Business: Summer Schedule
General Agreement to hold one meeting per month for July and August as per policy. Tentative date for the next meeting is July 15th, 2013 or at the call of the Chair.
Authority to Pay Bills
Motion-3461-13-Councillor L. Bailet/Councillor D. Howell
Resolved that authority be given to the Clerk/Manager to pay the bills as required during the summer months.
In favour: Mayor Winsor Councillor D. Howell
Councillor K. Blackwood Councillor R. Collins
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Clerk/Manager: Part Time Clerk/Collections
General Agreement to call in the Part Time Clerk to assist with Collections. Clerk/Manager will prepare the delinquent account information for review by the Finance Committee.
Adjournment: Motion-3462-13-Councillor D. Howell/Councillor K. Blackwood
Resolved that Council do now adjourn to meet again on July 15th, 2013 or at the call of the Chair.
In favour: Mayor Winsor Councillor D. Howell
Councillor K. Blackwood Councillor R. Collins
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:50 p.m.
