Monday, March 29th, 2021
Minutes of the Regular Public Meeting of Council held on Monday, March 29th, 2021 at the Recreation Center.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Shawn Budgell
Councillor Dwight Day
Councillor Gordon Blackwood
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Guests: Stephanie and Dexter Blake
Absent: Councillor Michael Wheaton
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4736-21-Councillor S. Budgell/Deputy Mayor Peddle
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of March 16th, 2021 which had been circulated to all members.
Motion-4737-21-Councillor S. Budgell/Councillor D. Day
Resolve that the Minutes of the Regular Public Council Meeting of March 16th, 2021 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Guest: Stephanie & Dexter Blake
Mayor Howell welcomed Stephanie and Dexter to the meeting and asked them to present their concerns. Their concerns were regarding the sanding and snow clearing on Army Road this winter. They felt the sanding was not adequate and the hill was slippery and dangerous this winter in particular with the lack of sanding done. They felt the road should be cleared earlier in the morning and requested a contact number for call out should an emergency arise during after-hours or weekends and the road would need to be cleared/sanded for an ambulance or fire truck should it be required.
Mayor Howell thanked them for presenting their concerns and they left the meeting at 7:45 p.m.
Members were in agreement that this hill needs to be maintained as a priority due to safety issues that could arise. Therefore, effective immediately, the priority for snow clearing is:
Clearing in front of the Fire Hall remains the first priority, followed by snow clearing and sanding of Army Road, then Burry’s Lane. The remainder of the snow clearing order is unchanged.
Following options for sanding and on site storage of sand mixture:
- put sand in backhoe bucket when going to Army Road to snow clear
- put a salt box (approx. 3 ft. x 3 ft.) at the crest of the hill
- keep sand in pickup pan and check daily while doing readings to sand as required.
Residents will be notified of Council’s decision.
Business
Arising: Dehumidifier
Two types of dehumidifier were discussed by members. Clerk/Manager will get the specs on each and bring back to Council for further discussion.
Advertisement
A response was received regarding an advertisement. The business is not located in Carmanville.
Sea Container
The Sea Container has arrived and will be put in place sometime this week.
Sander
Members were informed that the module was replaced on the sander but it still did not work so the switch was checked but was not the problem either. The only other option was a direct connection which has been done and the sander is now operational.
Pumper
The Pumper Compressor replacement part was received and installed but is still not working. An appointment has been made to take it back to Smithy’s who did the inspection and ordered the part. The appointment is for Monday, April 5th, 2021.
Fire Van
The Fire Van did not pass inspection. Clerk/Manager is to obtain prices for the parts required and email members. The Fire Van cannot be used until it has been repaired and passes inspection.
Business
Arising: Fire Department Concerns (Privileged)
Motion-4738-21-Councillor G. Blackwood/Councillor S. Budgell
Resolve to enter into a “Privileged Session” to discuss this topic.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion
Motion-4739-21-Councillor G. Blackwood/Councillor S. Budgell
Resolve that the meeting be returned to an “Open Session”.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Motion-4740-21-Councillor S. Budgell/Councillor D. Day
Resolve to proceed with the decisions made by Council in the privileged meeting.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Committees:
Finance: Collections Report
The collections report for February was presented to and reviewed by members. Collection of arrears is ongoing.
Finance: Land Donation
The majority of the members were in agreement to accept the donation of the property located at 296 Main Street to the Town of Carmanville as presented.
Public Works: Water Report
The water report from Government Services from testing done on March 11th, 2021 was satisfactory.
Army Road/Cars
Members were informed that a car is constantly parked on Army Road which is making it difficult for the Loader to clear snow and there was not enough room for the Truck and Utility Trailer to pass during garbage collection.
Members agreed the Clerk/Manager would write the resident and inform him/her that the car must be removed from the road to allow for snow clearing and garbage collection.
Habitat: Concerns (Privileged)
Deputy Mayor Peddle left the meeting at 9:40 p.m. re: conflict of interest).
Motion-4741-21-Councillor S. Budgell/Councillor D. Howell
Resolve to enter into a “Privileged Session” to discuss this topic.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor D. Howell
Councillor G. Blackwood
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion
Habitat: Concerns (Privileged)
Motion-4742-21-Councillor S. Budgell/Councillor G. Blackwood
Resolve that the meeting be returned to an “Open Session”
In favour: Mayor Howell Councillor S. Budgell
Councillor G. Blackwood Councillor D. Day
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Clerk/Manager will inform all concerned of Council’s response.
Deputy Mayor Peddle was invited back and returned to the meeting at 10:10 p.m.
Accounts
Payable:
Smithy’s Road Service Ltd. $1,612.88 – Charger/Pumper Compressor
Bell Mobility $ 36.45 – Phone – Cell
Carmanville Value Grocer $ 19.55 – Kitchen Supplies
NL Power $ 459.23 – Hydro – Mun. Bldg.
NL Power $ 422.08 – Hydro – Fire Hall
NL Power $ 105.33 – Hydro – Chlor. Chambers
NL Power $ 428.33 – Hydro – Garage
NL Power $ 208.55 – Hydro – Booster Station
NL Power $ 43.56 – Hydro – Lift Station
Central Office Equipment $ 75.77 – Office Supplies
Riverbend Group $1,351.25 – Trans Sea Container (Paid)
Triple T Mechanics Ltd. $ 195.50 – Van Inspection
NL Power $1,792.65 – Hydro – Street Lighting
Pennell’s Service Station $1,805.00 – Trailer/Sander
Bell Aliant $ 79.19 – Phone – Fire Hall
CIBC Mellon $ 496.36 – Pension Premiums
NAPE $ 89.34 – Union Dues
Receiver General for Canada $3,555.15 – Payroll Remittance
Motion-4743-21-Councillor G. Blackwood/Deputy Mayor Peddle
Resolve that all outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
New Business: Permit – Fence
The request to build a fence at 196 Main Street was approved as requested.
Adjournment: Motion-4744-21-Councillor D. Howell/Councillor G. Blackwood
Resolve that Council do now adjourn to meet again on Monday, April 12, 2021 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 10:17 p.m.
Tuesday, March 16th, 2021
Minutes of the Regular Public Meeting of Council held on Tuesday, March 16th, 2021 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle – Remote Attendance
Councillor Shawn Budgell
Councillor Dwight Day
Councillor Michael Wheaton
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Absent: Councillor Gordon Blackwood
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4726-21-Councillor S. Budgell/Councillor D. Day
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
MIN0421: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting held on March 1st, 2021 which had been circulated to all members.
Motion-4727-21-Deputy Mayor Peddle/Councillor S. Budgell
Resolve that the Minutes of the Regular Public Council Meeting of March 1st, 2021 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
MIN0521: Mayor Howell asked if there were any errors or omissions to the Minutes of the Emergency Meeting held on March 9th, 2021 which had been circulated to all members.
Motion-4728-21-Councillor D. Howell/Councillor S. Budgell
Resolve that the Minutes of the Emergency Meeting held on March 9th, 2021 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
MIN0621: Mayor Howell asked if there were any errors or omissions to the Minutes of the Emergency Meeting held on March 10th, 2021 which had been circulated to all members.
Motion-4729-21-Deputy Mayor Peddle/Councillor D. Howell
Resolve that the Minutes of the Emergency Meeting held on March 10th, 2021 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Dehumidifier
Motion-4730-21-Councillor D. Howell/Deputy Mayor Peddle
Resolve to purchase a Dehumidifier from Home Hardware as presented provided it has the exhaust system.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Sander
Motion-4731-21-Councillor M. Wheaton/Councillor D. Day
Resolve to purchase the correct module for the Sander as per quote of $1100 provided.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Incident – Loader
A letter was circulated to all members regarding the incident with the Loader. The resident will be advised of Council’s response.
Incident – Pumper Compressor
Motion-4732-21-Councillor M. Wheaton/Councillor S. Budgell
Resolve to order the part for the Compressor as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Advertisement
No response was received to the letter sent on March 3rd, 2021. A follow-up letter will be sent by Clerk/Manager.
Rink
Members were in agreement to wait until Spring to get a cost analysis on 2 properties by the Engineer. The properties are the current location and the town property on Noggin Cove Road.
Business
Arising: Sea Container
Only one quote was received regarding transportation of the Sea Container. As 3 quotes are required, Clerk/Manager was advised to contact Riverbend Transport to confirm their price. However, a walk around video would be required to make sure the doors open and close properly prior to transporting the sea container. The idea presented to Council to move the location of the sea container out 8 to 10 ft. from the Town Garage and cover the area with a roof to provide storage for the Utility Trailer and the Sander was discussed by members. However, members felt there was not enough space on the ends to accommodate the idea.
Committees:
Finance: TCM-Wage
(Clerk/Manager left the meeting at 8:25 p.m. due to a conflict of interest.)
Discussion
(Clerk/Manager was invited back to the meeting at 8:40 p.m.)
Motion-4733-21-Councillor D. Howell/Councillor S. Budgell
Resolve to offer the Town Clerk/Manager a 50 cent per hour raise.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor D. Howell
Opposed: Councillor D. Day
Abstaining: 0
Motion Carried.
Public Works: Water Report
The water report from Government Services from testing on March 3, 2021 was satisfactory.
Boil Water Advisory
The Boil Water Advisory that was issued on March 10th, 2021 was lifted on March 12th, 2021 as per results from Government Services test results.
Valve @ NC Road Intersection
The Gate Valve at the Intersection of Noggin Cove Road and Main Street must be repaired/replaced in the Spring. Town Workers attempted to flush it out with the Pumper but that did not work. During the water and sewer project, the valve will be replaced.
Water Resource Reports
The latest water test results from Water Resource Management quarterly testing was presented to members. The HAA’s and THM’s are both within the guidelines.
Fire Dept. Member Resignation
(Councillor M. Wheaton and Councillor S. Budgell left the meeting at 8:45 due to a conflict of interest)
A resignation was received from firefighter Craig Boone and presented to Council which outlined some unresolved issues. An investigation will be conducted and Mr. Boone will be advised of Council’s response.
(Councillor M. Wheaton and Councillor S. Budgell were invited back to the meeting at 9:10 p.m.)
Fire Van Maintenance
The Fire Van is due for inspection. An appointment will be made as soon as possible.
Accounts Payable:
CNWM $1,604.80 – Tipping Fees
TRIO Benefits $ 333.61 – Health Premiums
Kean’s Pump Shop $ 915.01 – Kop Kits – Chem. Feed Pump
Dooley’s Trucking $ 35.08 – Courier Fire Extinguishers
Carmanville Value Grocer $ 8.78 – Kitchen Supplies
Bell Aliant $ 76.70 – Phone – FD
MicMac Safety Source $4,832.35 – Bunker Gear – FD
G & M Services $ 782.02 – Gas/Diesel T 567.02 FD 215.00
Bell Aliant $ 375.12 – Phone/Fax/Internet/Office
Accounts
Payable: Motion-4734-21-Deputy Mayor Peddle/Councillor D. Day
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
NL Power Take Charge Challenge Forwarded to DM Peddle
Members
Business: MNL – Symposium & AGM
Members were informed the 2021 MNL Symposium and AGM will be held virtually on May 6 – 8, 2021. Any member wishing to register should contact the office.
Adjournment: Motion-4735-21-Councillor D. Howell/Councillor S. Budgell
Resolve that Council do now adjourn to meet again on Monday, March 29th, 2021 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:25 p.m.
Monday, March 1st, 2021
Minutes of the Regular Public Meeting of Council held on Monday, March 1st, 2021 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle - Remote Attendance
Councillor Shawn Budgell – Remote Attendance
Councillor Dwight Day
Councillor Gordon Blackwood
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Absent: Councillor Michael Wheaton
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4718-21-Councillor D. Day/Councillor S. Budgell
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting held on February 15th, 2021 which had been circulated to all members.
Motion-4719-21-Councillor G. Blackwood/Councillor D. Day
Resolve that the Minutes of the Regular Public Council Meeting of February 15th, 2021 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Dehumidifier
Councillor Budgell obtained one quote on a dehumidifier for the Rec. Basement. Two more quotes are required and will be brought back to Council when they are obtained.
Committees:
Finance: Canada Healthy Communities
Members were in agreement to complete the application for funding towards the new rink when the site has been chosen and the budget can be compiled. The application can be submitted in the second round of applications as the date for the first round is a week away and the required information cannot be supplied at this point.
Conservation Corps Internship
Information regarding internship through the Conservation Corps was passed onto the Habitat Committee Chair for consideration.
Public Works: Incident Report – Trailer Wiring
Wiring inside the utility trailer ground out and caught fire. The trailer was brought to the garage and the wiring was replaced. Members were in agreement that all vehicles need to be inspected on a regular basis before and after use.
Incident Report – Pumper Braking System
Pumper braking system is losing air. It is currently plugged in to a compressor but will be taken to a garage to be repaired.
Incident – Loader
During snow clearing and prior to sanding Army Road, a vehicle slipped into the Loader hitting the stabilizer. There was no damage to the Loader.
Cardboard - Businesses
Motion-4720-21-Councillor S. Budgell/Councillor D. Day
Resolve that Cardboard will be collected from all Businesses provided it is bundled and tied.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Fire Dept. Pumper
This topic was already covered under the Incident Reports.
Recreation: Easter Events
A request to host 2 virtual Easter Events was presented from the Recreation Committee and approved by members.
Accounts
Payable:
NL Power $ 376.82 – Hydro - Garage (Paid)
NL Power $ 111.34 – Hydro – Chlor. Cham. (Paid)
NL Power $ 500.78 – Hydro – Mun. Bldg. (Paid)
NL Power $ 214.03 – Hydro – Booster Stn. (Paid)
NL Power $ 743.18 – Hydro – Fire Hall (Paid)
NL Power $ 50.26 – Hydro – Lift Stn. (Paid)
NL Exchequer Account $1,380.00 – Project Enviro Fee (Paid)
Workplace NL $3,462.10 – Workers Comp Premiums
Rockwater $1,482.12 – Chlorine
Tony & Sons Drycleaners $ 73.16 – Drapes
Carmanville Value Grocer $ 11.95 – Kitchen Supplies
Mercer’s Marine $ 111.11 – NL & Canada Flags
NL Power $1,792.65 – Hydro – Street Lighting
Bell Mobility $ 36.45 – Phone – Cell
Computer Shack $ 471.45 – Printer Toners
G & M Services $ 797.81 – Gas/Diesel: Gas FD
NAPE $ 70.25 – Union Dues
CIBC Mellon $ 451.98 – Pension Premiums
Tulk’s Home Hardware $ 216.56 – Draft Pond/Trailer/Janitorial
Receiver General for Canada $2,764.48 – Payroll Remittance
Motion-4721-21-Councillor G. Blackwood/Councillor S. Budgell
Resolve the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
New Business: Advertisement
An advertisement of a new business was presented to members. Members were in agreement to contact the individual for further information.
New Business Request
Motion-4722-21-Councillor D. Howell/Deputy Mayor Peddle
Resolve that the request from Discovery Blue Director to establish a business address at 212 Main Street be approved as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Adjournment: Motion-4723-21-Councillor D. Howell/Councillor G. Blackwod
Resolve that Council do now adjourn to meet again on Monday, March 22nd, 2021 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:25 p.m.
