Monday, August 19th, 2024
Minutes of the Regular Public Meeting of Council held on Monday, August 19th, 2024 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Councillor Dale Howell
Councillor Hayward Morgan
Councillor Tony Moyles
Councillor Mitchell Nippard
Clerk/Manager Dianne Goodyear
Absent: Deputy Mayor Kimberly Blackwood
Councillor Gordon Blackwood
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4688-24-Councillor M. Nippard/Councillor T. Moyles
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
MIN1324: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of July 15th, 2024 which had been circulated to all members.
Motion-4689-24-Councillor T. Moyles/Councillor D. Howell
Resolve that the Minutes of the Regular Public Council Meeting of July 15th, 2024 be adopted as circulated.
In favour: Mayor Howell Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
MIN1424: Mayor Howell asked if there were any errors or omissions to the Minutes of the Special Public Meeting held on August 12th, 2024 which had been circulated to all members.
Motion-4690-24-Councillor H. Morgan/Councillor M. Nippard
Resolve that the Minutes of the Special Public Council Meeting of August 12th, 2024 be adopted as circulated.
In favour: Mayor Howell Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
MIN1524: Mayor Howell asked if there were any errors or omissions to the Minutes of the Special Public Council Meeting held on August 15th, 2024 which had been circulated to all members.
Motion-4691-24-Councillor D. Howell/Councillor H. Morgan
Resolve that the Minutes of the Special Public Council Meeting of August 15th, 2024 be adopted as circulated.
In favour: Mayor Howell Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Mail Boxes – MSS
The Mail boxes on Main Street South have been moved from the previous location which obstructed access to the Town’s Main Waterline. The new location is a safer location for residents picking up their mail.
Committees:
Finance: Collections Report
The Collections Report for July was presented to and reviewed by members. Collection of arrears is still progressing steadily.
Finance: Fire Hall Rental
Council had been approached by Central Health to rent a space in the Fire Hall to store the ambulance and had sent a Standard Rental Agreement (Residential Tenancies Act) to be signed. This agreement requested services and furnishings that would be provided in a residence but are not provided at the Fire Hall. It also restricted access to the building. Questions were sent to Central Health as very little on the agreement pertained to what Council was asked to provide and they needed clarification. The only response from Central Health was to email the same Standard Rental Agreement to the town for signature.
Motion-4692-24-Councillor D. Howell/Councillor T. Moyles
Resolve that based on the lack of response/clarification from Central Health to Council’s questions raised regarding the rental request, the Fire Hall will not be rented out at this time.
In favour: Mayor Howell Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Fire Hall Light
Motion-4693-24-Councillor T. Moyles/Councillor H. Morgan
Resolve to replace the light fixture in the Fire Hall with LED Light as recommended. Further to replace existing lights with LED as the ballasts fail to spread out the cost of converting to LED Lighting.
In favour: Mayor Howell Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Finance: Green & Inclusive Community Buildings
Motion-4694-24-Councillor H. Morgan/Councillor D. Howell
Resolve to submit an application for funding for the Green and Inclusive Community Buildings Program for the following work to be done:
- Replace all lighting in the Municipal Building, Recreation Center, Interpretation Center and Fire Hall with LED Lighting.
- Install Heat Pumps in the Municipal Building, Recreation Center, Interpretation Center and Fire Hall
- Shingle Roof at Municipal Building and Interpretation Center
- Install additions to existing ramps and doors at the Municipal Building, Recreation Center, Interpretation Center and Fire Hall to allow easier wheelchair access as the current setup allows wheelchair access but needs modifications.
In favour: Mayor Howell Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Public Works: Water Reports
The water reports from Government Services testing on July 7th and August 8th, 2024 were both satisfactory.
Chlorine Readings
The chlorine readings for the month of July were presented to and reviewed by members. Readings were within recommended guidelines.
Water Usage/Flow Data
The water usage and flow data for the month of July were presented to and reviewed by members. The average water usage was 179,372 gallons per day.
Public Works: Screen Cleaning Report
The screens were cleaned on July 31st, 2024. The screen cleaning report was presented to and reviewed by members. Pictures of the screens were provided to members via email.
Waterline Leak
Members were in agreement that the leak in the waterline prior to the branch off at 292 Main Street will be repaired by town workers as soon as possible.
Utility Trailer – Tires
Two utility trailer tires are required. Three quotes were obtained and the tires have been ordered through Pennell’s Service Station which provided the lowest quote @ $139.95 each.
Fire Dept: Firefighter II Status
Certification of Firefighter 11 status for Fire Chief Nathanael White was presented to and reviewed by members. Members were in agreement to write a letter of congratulations to Chief White and thank him for his level of commitment and dedication to the Carmanville Fire Department.
First Aid Instructor Recertification
Motion-4695-24-Councillor T. Moyles/Councillor H. Morgan
Resolve to approve the request for Fire Chief White to attend the First Aid Instructor Recertification training as presented.
In favour: Mayor Howell Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Fire Dept: FD Member Application
Motion-4696-24-Councillor D. Howell/Councillor T. Moyles
Resolve to approve the membership application for Jessica Butler to join the Fire Department as presented and recommended by Fire Chief White.
In favour: Mayor Howell Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Accounts
Payable:
G & M Services $ 591.68 – Gas: 384.68; Diesel – 207. (Paid)
Bell Aliant $ 313.39 – Phone/Fax./Internet (Paid)
Computer Shack $ 448.45 – Toners (Paid)
EMCO $2,010.88 – Water/Sewer Supplies (Paid)
Carmanville Valu Grocer $ 24.16 – Kitchen Supplies (Paid)
NL Power $ 34.41 – Hydro - Lift Station (Paid)
NL Power $ 146.74 – Hydro – Mun. Bldg. (Paid)
NL Power $ 111.68 – Hydro – Fire Hall (Paid)
NL Power $ 120.81 – Hydro – Booster Station (Paid)
NL Power $ 40.07 – Hydro – Chlor. Chambers (Paid)
NL Power $ 30.41 – Hydro – Garage (Paid)
Bell Mobility $ 39.33 – Phone – Cell (Paid)
NL Power $1,806.12 – Hydro – Street Lighting (Paid)
NAPE $ 89.67 – Union Dues (Paid)
Desjardins $ 481.52 – Pension Premiums (Paid)
Receiver General for Canada $4,172.24 – Payroll Remittance (Paid)
Rockwater $1,903.02 – Chlorine (Paid)
Tulk’s Home Hardware $ 339.79 – WS Supplies/Garage Sup/Stain (Paid)
Bell Aliant $ 81.36 – Phone – Fire Dept. (Paid)
Action Car & Truck Accessories $ 124.19 – Utility Trailer Jack (Paid)
TRIO $ 313.76 – Health Premiums (Paid)
Central Office Equipment $ 60.21 – Office Supplies (Paid)
Pennell’s Service Station $ 82.40 – Garage Supplies (Paid)
CNWM $2,279.40 – Tipping Fees (July) (Paid)
G & M Services $ 473.84 – Gas: 319.84: FD Diesel 154.00 (Paid)
APS $ 832.60 – Chlorine Test Packets
Carmanville Valu Grocer $ 14.40 – Kitchen Supplies
Motion-4697-24-Councillor M. Nippard/Councillor H. Morgan
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
MAA Update Info only
RCMP Crime Statistics Report Info only
New Business: B & B Request
Members were in agreement to approve the request in principal to open a B & B at 8 Howell’s Avenue pending approval of all other relevant government departments including Service NL.
Crown Lands Referral
A Crown Lands Referral for property between 93 and 97 Howell’s Avenue for residential use was presented to and reviewed by members. Members have no issues or concerns with this referral.
Waterline Connection (Privileged)
Motion-4698-24-Councillor D. Howell/Councillor M. Nippard
Resolve to enter into a “Privileged Session” to discuss this topic.
In favour: Mayor Howell Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion
Waterline Connection
Motion-4699-24-Councillor D. Howell/Councillor T. Moyles
Resolve that the meeting be returned to an “Open Session”
In favour: Mayor Howell Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Motion-4700-24-Councillor T. Moyles/Councillor H. Morgan
Resolve that the request to connect to the Town Waterline at 205 Main Street be approved as presented, adhering to the Town’s Water and Sewer Regulations provided.
In favour: Mayor Howell Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Members
Business: MHA & RCMP Meeting
MHA Jim McKenna contacted Mayor Howell requesting a meeting with Council and the RCMP. He will notify the office when the date has been confirmed.
Adjournment: Motion-4701-24-Councillor D. Howell/Councillor T. Moyles
Resolve that Council do now adjourn to meet again at the Call of the Chair.
In favour: Mayor Howell Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:25 p.m.
Tuesday, August 27th, 2024
Meeting – MHA Jim Mckenna, RCMP and Council
Attendees: MHA Jim McKenna RCMP Staff Sargent Larry Turner
RCMP Sargent Dave Foster Mayor Keith Howell
DM Kimberly Blackwood Councillor Dale Howell
Councillor Mitchell Nippard Councillor Gordon Blackwood
Clerk/Manager Dianne Goodyear
This meeting was called by MHA Jim McKenna on August 27th, 2024 to discuss the need for an increase in RCMP presence, the RCMP current status and RCMP future goals to address the needs.
Mayor Howell called the meeting to order at 7:20 p.m. and welcomed MHA Jim McKenna, Staff Sargent Larry Turner and Sargent Dave Foster and invited them to discuss their issues, concerns and plans to address them.
Staff Sargent Turner said he is willing to come out to meet with Council anytime upon request. He discussed the past when we had the detachment opened, noting that the police presence in our community was ideal and certainly made a difference to the petty crime rate. His goal is to bring 2 RCMP members back to live in Carmanville and have our Detachment up and running again. He said the RCMP members for Carmanville will be the next 2 cadets available but they will have to receive training in Gander first.
Staff Sargent Turner and Sargent Foster explained their current situation, the current lack of police presence in our community and how they plan to resolve the problems. Some challenges they are facing are:
- With the exception of Fogo Island and Twillingate, all other detachments in our district are understaffed. Out of the required 37 RCMP Members for our area, only 21 are actually on staff. RCMP is working hard to recruit members to fill these vacancies and bring the level of policing back to where it needs to be.
- With the new regulations, RCMP members are no longer allowed to work alone; there must be 2 members on shift 24 hours a day, which further impacts their ability to provide police presence, as there is often no officer available.
- Our District has the highest case file count next to Labrador – it is the busiest District in Newfoundland and is significantly understaffed. The RCMP has done promotional activities to try to get RCMP from across Canada to relocate here but to no avail. The RCMP have introduced a new Reservist Policing Program which will bring back retired RCMP Members to work as Constables or Peace Officers and currently have 6 in the province that our district have availed of when they are down to one officer as two are always required to work together.
- Crimes involving Assault or Violence take priority in RCMP Response and require investigation and preparation for court, both of which take a considerable amount of time for the officer/officers involved in the case. Sargent Foster said major incidents are currently being investigated and if not, he should be notified.
Staff Sargent Turner said the Detachment is staying here and he will do his best to get
RCMP Members back here as soon as possible. He will advise Council as soon as they
get the RCMP Members allocated for us.
Staff Sargent Turner said he will encourage RCMP Members to drive through the
communities whenever possible and advised Council to contact them when we have
community events as there may be RCMP Cadets available to attend.
Staff Sargent Turner and Sargent Foster encourage residents to report crimes and
discussed the importance of giving details when reporting crimes to the RCMP. Some
key points for residents regarding reporting incidents are:
- If you are a witness, a statement will be required from you – without it, nothing can be done as far as court action goes.
- Video surveillance is excellent to provide if you have it.
- Details are crucial – date, time, location, name(s) - be as specific as you can.
- When calling in a complaint, ask the RCMP Officer for his/her name and a case file number. This makes it much easier for follow up.
Staff Sargent Turner thanked MHA Jim McKenna for setting up the meeting. He
advised there is a Policing Review coming up and said Town Councils should work
together and fight for more Police resources. Further, that Councils could get their
MNL Association to advocate on their behalf to get more RCMP Members for our
District.
MHA Jim McKenna stated that he will advocate for new RCMP Members. He stated
that he has already spoken with the Minister of Justice and that he has the support of the
PC Party to get policing back to the level it used to be and should still be. He has a
petition to take to the House of Assembly when the House opens.
Council thanked MHA Jim McKenna, Staff Sargent Turner and Sargent Foster for
their presentations and are looking forward to working together to bring these goals
to fruition.
Meeting adjourned at 8:50 p.m.
Thursday, August 15th, 2024
Minutes of the Special Meeting held on Thursday, August 15th, 2024 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Councillor Dale Howell
Councillor Hayward Morgan
Councillor Tony Moyles (Remote Attendance)
Clerk/Manager Dianne Goodyear
Absent: Deputy Mayor Kimberly Blackwood
Councillor Gordon Blackwood
Councillor Mitchell Nippard
Call to Order: Chair @ 7:30 p.m.
This meeting was called to review the information gathered with regards to when the Water and Sewer Phase 4 Tender Call should be issued – this fall or spring 2025.
Information gathered and things to be considered:
- There have been very few bidders on tenders recently, most if not all of which have been over budget.
- If the tender was issued this fall, there would be double cost for mobilizing and demobilizing of equipment which would result in higher cost.
- The asphalt deadline would impact work in fall.
Members felt that if the tender was called this fall, the work would not actually start until spring. The timeframe involved for the tender call, awarding of the contract, submission of and approval of Site Specific work plan, etc. and the work actually getting started would be close to the end of September.
Information from Municipal Affairs indicates that putting the tender call out in February or March would probably generate more competition among bidders as well.
Motion-4686-24-Councillor D. Howell/Councillor H. Morgan
Resolve to postpone the Tender Call until January or February 2025.
In favour: Mayor Howell Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Opposed: 0
Abstaining: 0
Motion Carried.
Adjournment: Motion-4687-24-Councillor D. Howell/Councillor H. Morgan
Resolve that the meeting be adjourned.
In favour: Mayor Howell Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:00 p.m.
Monday, August 12th, 2024
Minutes of the Special Meeting of Council held on Monday, August 12th, 2024 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Kimberly Blackwood
Councillor Gordon Blackwood
Councillor Dale Howell
Councillor Hayward Morgan
Councillor Mitchell Nippard
Councillor Tony Moyles
Acting Clerk/Manager Sandra Boone
Call to Order: Chair @ 7:30 p.m.
Council met to discuss whether to bring Water and Sewer Project Phase 4 to Tender now, or January 2025. Discussion ensued and it was decided that more information was needed and a decision would be made at a later date in the near future.
8:00pm- Councillor T. Moyles left the meeting.
Adjournment: Motion-4685-24-DM K. Blackwood/Councillor D. Howell
Resolve that Council do now adjourn to meet again at call of the Chair.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:00 p.m.
Monday, July 15th, 2024
Minutes of the Regular Public Meeting of Council held on Monday, July 15th, 2024 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Kimberly Blackwood
Councillor Gordon Blackwood
Councillor Dale Howell
Councillor Hayward Morgan
Councillor Mitchell Nippard
Clerk/Manager Dianne Goodyear
Absent: Councillor Tony Moyles
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4679-24-DM Blackwood/Councillor H. Morgan
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of July 2nd, 2024 which had been circulated to all members.
Motion-4680-24-Councillor H. Morgan/Councillor D. Howell
Resolve that the Minutes of the Regular Public Council Meeting of July 2nd, 2024 be adopted as circulated.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Mail Boxes – MSS
Canada Post was contacted regarding relocating the Mail Boxes on Main Street South as they were obstructing access to the Town’s Main Waterline and Valve. Canada Post is working on relocating the mail boxes and will have an update within a couple of days.
Hydrant Leak NC Head
The parts required for the hydrant repairs have been received and the work will be scheduled for Monday, July 22nd, 2024 provided the permit from Transportation and Works is received by that date.
Water Connection 362 Main St.
Written consent and waivers signed by both property owners were presented to members. Members were in agreement that the conditions imposed were met and the water connection will go ahead as previously approved.
CEEP Application
(Councillor H. Morgan left the meeting at 7:55 p.m. due to a potential conflict of interest)
Motion-4681-24-DM Blackwood/Councillor D. Howell
Resolve to submit a Community Enhancement Employment Application for work to be done at the Interpretation Center and Trail.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
(Councillor H. Morgan returned to the meeting at 8:00 p.m.)
FD Bunker Gear Transportation
Members were in agreement that Heavy Duty Contractor’s Garbage Bags will be purchased to carry the Bunker Gear in personal vehicles to and from a fire scene. At this point in time, dressing at the fire scene is the only option available for members.
Committees:
Finance: 2nd Quarter Financial Reports
The 2nd Quarter Financial Reports were presented to and reviewed by members. Overall, the Town is in good standing for this time of the year.
Collection Report
The Collection Report for the month of June was presented to and reviewed by members. The collection of arrears is ongoing and slowly progressing.
Public Works: Chlorine Readings
The Chlorine Readings for the month of June were presented to and reviewed by members. Readings were within the recommended guidelines.
Water Usage/Flow Data
The Water Usage and Flow Data for the month of June were presented to and reviewed by members. The average water usage was 167,350 gallons per day.
Habitat: Funding
The funding for the Canada Summer Jobs program has not yet been received so the Habitat Committee requested the Town loan them $2,000 to cover the wages and materials required until the funding is received.
Motion-4682-24-DM Blackwood/Councillor D. Howell
Resolve to loan the Habitat Committee $2,000 until September 1st, 2024 to cover wages and materials as the government funding is not yet received.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: Councillor H. Morgan (Committee Chair)
Motion Carried.
Habitat: Fruit Trees
Members were in agreement to approve the request from the Habitat Committee to plant fruit trees on the Municipal Grounds in front of Chambers windows as an extension to the Community Gardens.
Accounts
Payable:
Receiver General for Canada $5,253.25 – Payroll Remittance (Paid)
Desjardins $ 633.22 – Pension Premiums (Paid)
NAPE $ 122.29 – Union Dues (Paid)
Municipal Assessment Agency $3,048.50 – 3rd Quarter Assessment Fees
Car Quest $ 73.58 – Garage Supplies
Rockwater $1,903.02 – Chlorine
Pennell’s Service Station $1,078.07 – Hitch – Trailer/Pickup
Carmanville Valu Grocer $ 43.98 – Janitorial
Collabria Visa $ 109.31 – Canada Day Cake
CNWM $3,113.15 – Tip Fees/Clean-up week incl.
Dooley’s Trucking $ 144.65 – Courier Charges/Service BA’s
Tulk’s Home Hardware $ 177.72 – WS/Janitorial/OHS Orders
G & M Services $ 379.88 – Gas – Town
TRIO $ 313.76 - Health Premiums
Carmanville Valu Grocer $ 11.98 – Kitchen Supplies
Motion-4683-24 – DM Blackwood/Councillor H. Morgan
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
RCMP Crime Statistics Info Only
Members
Business: Shrub boxes/Flower Boxes
Members were in agreement to accept Mayor Howell’s offer to plant rose bushes in the boxes that were built for the shrubs as the shrubs did not survive. Members were also in agreement that the flower boxes in front of the Municipal Building would be cleaned out and new flowers purchased and planted.
Adjournment: Motion-4684-24-Councillor D. Howell/DM Blackwood
Resolve that Council do now adjourn to meet again on the call of the Chair.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:45 p.m.
