Monday, February 24th, 2014
Minutes of the Regular Public Meeting of Council held on Monday, February 24th, 2014 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Dale Howell
Councillor Kim Blackwood
Councillor Sam Winsor
Councillor Michel Bailet
Councillor Linda Bailet
Clerk/Manager Dianne Goodyear
Call to Order: Chair @ 7:30 p.m.
Agenda: “Letterhead” was added to the Agenda under Members Business.
Motion-3486-14-Councillor L. Bailet/Councillor K. Blackwood
Resolved that the Agenda be adopted as amended.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting of February 10th, 2014 which had been circulated to all members.
Motion-3487-14-Councillor L. Bailet/Councillor M. Bailet
Resolved that the Minutes of the Regular Council Meeting of February 10th, 2014 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Loader Tender
Following Tenders were received for sale of 515 B Dresser Loader:
$550.00 - Paul Oake – Roberts Arm
$1,001.00 - Selma Oake, Northeast Coast Contracting, Roberts Arm
$2,933.47 + tax – Pat Beson, Gander
$1,412.00 + tax – Maurice Goodyear, Gander
$1,713.00 + tax – Karen Goodyear, Gander
$4,133.33 + tax - Don Beson, Gander
$4,500.00 – Piercy Ellsworth, Carmanville
$3,113 tax in – Phillip Ralph
Motion-3488-14-Councillor K. Blackwood/Councillor L. Bailet
Resolved to accept the Tender of $4,500.00 as submitted by Piercy Ellsworth for the sale of the 1987 515B Dresser Loader.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Office Renovation
Motion-3489-14-Councillor K. Blackwood/Councillor L. Bailet
Resolved to purchase the materials for the office renovation.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Committees
Finance: Approval to Borrow
Approval to borrow has been received from Municipal Affairs as follows: “approval is hereby given to the Town of Carmanville to borrow from CIBC an amount not exceeding $115,000 repayable in full by Council over a period not exceeding 4 years to finance the purchase of a Backhoe/Loader”. This approval is subject to compliance with the provisions of the Public Tender Act.
PMA Convention Donation
Motion-3490-14-Deputy Mayor Peddle/Councillor L. Bailet
Resolved that the town donate $50.00 towards the PMA Convention.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Frederickton Fire Protection Fees
Members were informed that the Frederickton Local Improvement Committee has been experiencing financial difficulties recently. Members were informed of their new Executive. General Agreement that we would continue with the Fire Protection Service for the next few months. Further that the Committee is to provide regular updates to Council.
Public Works: Water Reports
Satisfactory
Snow Clearing Noggin Cove
Motion-3491-14-Councillor S. Winsor/Deputy Mayor Peddle
Resolved that if snow clearing is requested for less than 3 people, the hourly Loader Hire rate will apply. If snow clearing is requested for 3 people or more, the charge will be $20.00 for 15 minutes or less of Loader Hire and the hourly rate will be charged for anything over that amount. Further that the Loader is only to be sent to Noggin Cove when all the snow clearing has been done in our community.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Fire Dept: New Member Application
A new member has joined the Fire Department. The application was presented to Council for their information. A copy will be kept on file.
Election Results – Executive
The results of the recent change in Executive for the Fire Department were presented to Council. Some of their new titles differ from the Chain of Command as illustrated in the FES Manual. After discussion with our FES Liaison it appears the Assistant Chief and Deputy Chief is the same position. This information and a copy of the Chain of Command will be forwarded to the Fire Department.
Sale of Fire Dept. Assets
A list of Fire Department items for sale by the Logy Bay –Middle Cove – Outer Cove Fire Department was presented to Council. A copy has been forwarded to the Fire Department for their perusal.
Request to purchase crests/epaulettes
Motion-3492-14-Councillor K. Blackwood/Councillor D. Howell
Resolved that approval be given to the Fire Department to purchase the crests/epaulettes as per the quote of $1,155.00 presented.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet
Opposed: 2 – Deputy Mayor Peddle, Councillor L. Bailet
Abstaining: 0
Motion Carried.
Fire Dept: Poker Run – March 8/14
The Fire Department has scheduled their poker run for March 8, 2014.
Accounts
Payable:
Jeffrey Coles $75.00 – Thaw Waterline-Town (Paid)
Transcontinental Media $219.26 – Tender – Loader
Central Office Equipment $19.02 – Stamp – Return Address/Town
Air Liquide $276.01 – Oxy/Acet Cylinder Rental
G & M Services $1141.94 – Gas 398.82/Diesel 616/FD 127
Pennell’s Service Station $67.58 – Trailer-Tires/Loader-Antifreeze
Motion-3493-14-Councillor D. Howell/Deputy Mayor Peddle
Resolved that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
Service NL Permits – Protected Road Development Info Only
MAA Board of Directors 2014 Info Only
MAA Central Representative Info Only
Epilepsy NL Proclamation Sign by Mayor
Members
Business: Appointment to Central Regional Service Board
A letter was received from the Minister of Municipal Affairs appointing Councillor Sam Winsor to the Central Regional Service Board to be effective immediately.
Members
Business: Letterhead (Added to Agenda)
General Agreement to ask Mark to design a Letterhead for each of the three committees under council: Recreation, Habitat and the Fire Department. The letterhead would then be presented to each of the committees for their perusal and approval or change.
Adjournment: Motion-3494-14-Councillor K. Blackwood/Councillor D. Howell
Resolved that Council do now adjourn to meet again on Monday, March 10, 2014 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:55 p.m.
Monday, February 10th, 2014
Minutes of the Regular Public Meeting of Council held on Monday, February 10th, 2014 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Dale Howell
Councillor Kim Blackwood
Councillor Sam Winsor
Councillor Michel Bailet
Councillor Linda Bailet
Clerk/Manager Dianne Goodyear
Call to Order: Chair @ 7:25 p.m.
Agenda: Motion-3579-14-Councillor S. Winsor/Councillor L. Bailet
Resolved that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting of January 27th, 2014 which had been circulated to all members.
Motion-3580-14-Councillor L. Bailet/Deputy Mayor Peddle
Resolved that the Minutes of the Regular Council Meeting of January 27th, 2014 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Chemical Feed Pump
No response was received from ATS by the deadline of January 31st, 2014 nor to date.
Motion-3581-14-Councillor K. Blackwood/Councillor L. Bailet
Resolved that we would purchase a new Chemical Feed Pump from Kean’s Pump Shop.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Fire Hall O/H Doors
Motion-3582-14-Councillor L. Bailet/Councillor D. Howell
Resolved that we purchase a new operator box for the Fire Hall Overhead Door from Overhead Doors at the quoted cost of $800.00 plus shipping from Halifax.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
2 Day Instructor Course/Springdale/March 1&2
Motion-3583-14-Councillor D. Howell/Councillor M. Bailet
Resolved that the town would send 2 firemen (Justin Goodyear & Corey Boone) to take the 2 Day Instructor for Defensive Firefighting (Basic) Course in Springdale on March 1st and 2nd, 2014.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Pick up
A new starter has been installed on the Fire Dept. Pick-up and it seems to be working good for now.
Illegal Dumping/Properties
Two complaints were discussed on a property up harbour and a property down harbour. Both properties have car wrecks and materials such as mattress, couch, fridges/deep freezes, etc. that need to be removed.
General Agreement to write both residents and ask that they clean up their properties and remove these materials. Clerk/Manager will check with Government Services regarding the car wreck removal.
How to List/Admin. Asst.
General Agreement to get the Administrative Assistant to work with the Outside Worker during the next couple of weeks to compile a How to List on all the duties involved in providing clean and safe drinking water to our residents.
Committees
Public Works: Water Reports
Satisfactory
Monthly Water Usage & Flow Data
Average 125,000 gals per day.
Chlorine Readings January
Reviewed by members – no problems identified. Readings are within recommended guidelines.
Public Works: Water Problems/New Pump Installed
On February 5th to 7th, air bubbles were observed in the hose leading from the barrel with the chlorine mixture to the Pump. Removing the air bubbles did not last so the new back-up pump was installed on February 8th. When the hoses were replaced, it was noted that the hose from the old pump that injects the chlorine into the waterline was almost blocked.
General Agreement that effective immediately, regular maintenance will include checking, and cleaning as required, the hose from the pump that injects chlorine into the waterline.
It was also noted that the diaphragm on the old pump was broken and we did not have a spare. The part time worker had cleaned up the old pump and the hose.
General Agreement to purchase 2 diaphragms for the old pump so it could be used if required.
Fire Dept: New Member Applications
Two new members and one junior member have joined the Fire Department in the past couple of months. Their applications were presented to Council. A copy will be kept on file.
Accounts
Payable:
Newfoundland Power $856.94 – Hydro – Fire Hall (Paid)
Newfoundland Power $486.53 – Hydro – Mun. Bldg. (Paid)
Newfoundland Power $248.18 – Hydro – Booster Stn (Paid)
Newfoundland Power $ 96.14 – Hydro – Chlor. Cham. (Paid)
Newfoundland Power $200.62 – Hydro – Garage (Paid)
CIBC Mellon $364.84 – Pension Premiums Jan. (Paid)
NAPE $ 52.62 – Union Dues Jan. (Paid)
Receiver General for Canada $1805.61 – Payroll Remitt Jan. (Paid)
Bell Mobility $ 34.97 – Phone Cell (Paid)
Bell Aliant $198.54 – Phone/Fax/Internet (Paid)
Bell Aliant $ 74.52 – Phone – Fire Dept. (Paid)
Kean’s Pump Shop $510.66 – Chemical Feed Pump
Newfoundland Power $1708.91 – Hydro – Street Lighting
Tulk’s Home Hardware $ 13.54 – Light FH Door/Bolts St. Signs
DSI $309.62 – Town Cheques (1000)
CNWM $2032.80 – Curbside Collection January
CNWM $2032.29 – Tipping Fees January
TRIO $319.32 – Health Premiums February
Central Office Equipment $166.68 – Toners/Photocopier
Dooley’s Trucking $ 33.90 – Courier/Cheques/Receipt Paper
Rockwater $1062.20 – Chlorine
Motion-3584-14-Councillor S. Winsor/Councillor M. Bailet
Resolved that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
Canadian Heritage Canada Day Challenge Info Only
MNL Age Friendly Grants Reapply as per previous app.
Members
Business: MNL Bylaws & Benefits
Information Package outlining the Benefits of Belonging to MNL and the MNL Bylaws. Any member wishing a copy are asked to contact the office.
TV Show/Local Residents
Discussion regarding the upcoming 10 week series on Discovery Channel that features a couple of our residents and our community. This is free publicity for our tourism sector. General Agreement to show our support with a write up on our News and Events section of our website. Further to support a community viewing if possible.
Facebook Page
General Agreement not to pursue the development of a Town Facebook Page at this time.
School/Rink & Interp
The School may want to use our Rink and/or Interpretation Center on March 7th for outdoor activities. They will confirm at a later date.
Adjournment: Motion-3485-14-Deputy Mayor Peddle/Councillor K. Blackwood
Resolved that Council do now adjourn to meet again on Monday, February 24th, 2014 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:40 p.m.
