Monday, April 29th, 2024
Minutes of the Regular Public Meeting of Council held on Monday, April 29th, 2024 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Kimberly Blackwood
Councillor Gordon Blackwood
Councillor Dale Howell
Councillor Tony Moyles
Councillor Mitchell Nippard
Clerk/Manager Dianne Goodyear
Absent: Councillor Hayward Morgan (Leave of Absence)
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4642-24-DM Blackwood/Councillor G. Blackwood
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of April 15th, 2024 which had been circulated to all members.
Motion-4643-24-Councillor M. Nippard/Councillor D. Howell
Resolve that the Minutes of the Regular Public Council Meeting of April 15th, 2024 be adopted as circulated.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Chlorine Pump
The Chlorine Pump has been returned and was put back in Service on April 25th, 2024.
OHS Inspection & Orders
All OHS Orders are completed with the exception of the Fit Test for Fire Department Members. The Fit Test has been scheduled during the week of May 27th to 31st which was the earliest date possible. The Fit Test will be done by Grainger (mobile unit) at the cost of $45 per Fit Test and $216 for Travel.
OHS must be informed when the Fit Test is completed. All other completed orders have been sent to OHS. A copy is attached to the Minutes.
Fire Van Inspection/Tender
The Fire Van failed inspection due to problems with the speed hand, engine oil leak, fuel lines and tie rod. Council took the vehicle off the road immediately following the inspection. Since a reputable dealer is looking for a replacement vehicle, Council felt it would not be feasible to do the repairs to the Fire Van.
Motion-4644-24-DM Blackwood/Councillor T. Moyles
Resolve that all usable parts such as lockers and ladder racks be taken off the vehicle, put it up for Tender “as is, where is” and that the successful bidder must have the vehicle towed, not to be driven. Further that the minimum bid be set at $500. Closing date for Tender is May 10th, 2024.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Tenders will be opened at the next Council Meeting, May 13th, 2024.
Business
Arising: Playground Equipment Offloading/Storage
The Playground Committee approached Council seeking a place to offload and store the playground equipment until it is installed which is tentatively scheduled for August.
The Gas Tax Funding cannot be applied for until this location is determined as it needs to show on the actual quote which has to be submitted with the application. Several options were suggested and will be passed onto the Committee.
The Committee also needs help with the offloading the equipment. Members were in agreement that the Town Loader can be used with the Forks to offload the equipment and will honor our previous commitment that the Town Workers will assist in any way possible with getting the equipment in the playground to get it re-opened.
Water leak 92 Main Street
Questions raised by the Homeowner were presented and discussed by members. Their response will be relayed in writing to the Homeowner and the date to comply with repairing the water leak on the property remains unchanged.
Committees:
Finance: MOG Allocation 2024
Municipal Affairs advised that the MOG Allocation for 2024 will be $124,471.76 which is an increase of $13,365.48 from 2023. The accountability measures required to be eligible for both the MOG and Provincial Gas Tax programs remains unchanged and are:
- Submit 2024 Municipal Budget
- Submit Signed, Audited Financial Statements by June 30th of the following year
- Submit annual completed Tax Receivable Summary and Tax Recovery Plan
- To have maintained own source revenues in the 2024 budget (over own source revenue levels in the 2015 budget)
- Participate in the water/wastewater initiative, if identified as a recipient.
Finance: WS Phase 4 Tender Documents
The Tender Documents for the Water and Sewer Phase 4 Project were submitted to Municipal Affairs by the Engineer on April 18th, 2024.
Canada Summer Job Approvals
The Town has received approval for 1 student; Recreation Committee for 2 students and the Habitat for 2 students under the Canada Summer Jobs. All positions are for 8 weeks each at 35 hours per week.
Lighting @ Interpretation Center
Two new Exit signs with lights were installed at the Interpretation Center. Neither the batteries nor lights could be replaced in the older type Exit signs at the building which were no longer working.
Public Works: Clean up week
Clean up week has been scheduled for the week of June 3rd to 7th, 2024. Notices and the Clean-up week regulations will be mailed as per policy.
Flushing Lines
Flushing Lines has been scheduled during the week of May 27th to 31st, 2024. Notices will be mailed and posted as per policy.
Fire Dept: FES Incident Reports
Two FES Incident Reports were presented to and reviewed by members.
Junior Firefighters BBQ
Council members were invited to the program completion banquet for the Junior Firefighters on Saturday, May 4th, 2024 at 5:00 p.m. Mayor Howell was invited to assist in presenting their certificates. The banquet is hosted by the Fire Department to recognize the hard work and dedication of the Junior Firefighters over the past 16 week program.
Motion-4645-24-Councillor D. Howell/DM Blackwood
Resolve that the Town would purchase a Slab Cake for the event.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Accounts
Payable:
NL Power $ 703.83 – Hydro – Fire Hall (Paid)
NL Power $ 212.92 – Hydro – Booster Stn. (Paid)
NL Power $ 46.45 – Hydro – Garage (Paid)
NL Power $ 420.62 – Hydro – Mun. Bldg. (Paid)
NL Power $ 133.22 – Hydro – Chlor Chambers (Paid)
NL Power $ 47.20 – Hydro – Lift Station (Paid)
Triple T Mechanics Ltd. $ 207.00 – Inspection – Fire Van (Paid)
Spindrift By the Sea Inn $ 126.50 – Hotel Accom. Instructor FD (Paid)
Evan Cox $ 735.95 – Instructor FD Course (Paid)
Newfoundland Exchequer Account $1,380.00 – WS – Permit Application Fee (Paid)
Safety Source Fire $2,754.25 – Bunker Gear
Bell Aliant $ 294.76 – Phone/ Fax/Internet
Triple T Mechanics Ltd. $ 391.00 – Pumper Inspection
Uline Canada Corporation $ 586.27 – Eyewash Station – Fire Hall – OHS
Carmanville Value Grocer $ 23.00 – Sympathy Cards
Gander Electrical $ 155.25 – Exit Sign with Lights
NL Power $1,806.94 – Hydro – Street Lights
Bell Mobility $ 43.36 – Phone – Cell
K & D Pratt $1,584.18 – Impeller – Portable Pump
Rockwater $1,903.02 – Chlorine
Desjardins Insurance $ 500.74 – Pension Premiums
NAPE $ 75.78 – Union Dues
Receiver General for Canada $3,352.39 – Payroll Remittance
Motion-4646-24-Councillor G. Blackwood/Councillor T. Moyles
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
PMA Municipal Awareness Week – Proclamation Signed by Mayor
New Business: Quarry Permit
Members were informed that the Quarry Permit off route 330 has been issued to Bulldog Contracting Ltd. by the Mineral Lands Division.
Recycling CNWM
Mayor Howell informed members that CNWM are not receiving as much in recyclables as they anticipated and would like Councils to promote recycling within their respective communities.
Members
Business: SAM Conference Update
Clerk/Manager gave an overview of the SAM Conference she attended May 19th to 21st, 2024.
MNL Symposium
Councillor H. Morgan is registered to attend the MNL Symposium in Gander May 2nd to 4th, 2024. If he is unavailable, Clerk/Manager will attend.
Adjournment: Motion-4647-24-DM Blackwood/Councillor T. Moyles
Resolve that Council do now adjourn to meet again on Monday, May 13th, 2024 at 7:30 p.m.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:55 p.m.
Monday, April 15th, 2024
Minutes of the Regular Public Meeting of Council held on Monday, April 15th, 2024 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Kimberly Blackwood
Councillor Gordon Blackwood
Councillor Dale Howell
Councillor Tony Moyles
Councillor Mitchell Nippard
Clerk/Manager Dianne Goodyear
Absent: Councillor Hayward Morgan (Leave of Absence)
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion 4634-24-DM Blackwood/Councillor T. Moyles
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of April 1st, 2024 which had been circulated to all members.
Motion-4635-24-Councillor T. Moyles/Councillor M. Nippard
Resolve that the Minutes of the Regular Public Council Meeting of April 1st, 2024 be adopted as circulated.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Chlorine Pump
The pump was checked out and no problem was found. K & D Pratt indicated the problem may have been that the check valve insides were installed incorrectly. K & D Pratt have been requested to provide a more details and a copy of diagnostic report has been requested. There has been no response to date.
Water leak 92 Main
Motion-4636-24-Councillor T. Moyles/Councillor G. Blackwood
Resolve to notify the homeowner in writing that the water leak must be repaired by the end of May.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
SCBA’s
Motion-4637-24-DM Blackwood/Councillor T. Moyles
Resolve to submit an application to FES for funding to replace the discontinued 6 SCBA’s and extra 6 cylinders as per the quote provided at $77,901.00.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Committees:
Finance: 1st Quarter Financial Statements
The 1st Quarter Financial Statements were presented to and reviewed by members. The Town is in good standing at the end of the 1st Quarter.
Finance: Collections Report
The Collections Report for March was presented to and reviewed by members. Collection of arrears is progressing slowly but steadily.
Playground Equipment CIP
(Deputy Mayor Blackwood and Councillor M. Nippard left the meeting at 8:05 p.m. due to a potential conflict of interest regarding the following 2 topics)
The Three (3) quotes for the playground equipment as designed and requested by the Playground Committee have now been received.
Motion-4638-24-Councillor D. Howell/Councillor G. Blackwood
Resolve that the Town of Carmanville submit its Capital Investment Plan to the Department of Municipal and Provincial Affairs for Canada Community-Building Funds in the amount of $104,891.50 for Playground Equipment as per the lowest quote provided.
In favour: Mayor Howell Councillor G Blackwood
Councillor D. Howell Councillor T. Moyles
Opposed: 0
Abstaining: 0
Motion Carried.
Donation Request – Playground Committee
The request from the Playground Committee for merchandise, gift cards or a monetary donation towards the Playground fundraising was denied.
(Deputy Mayor Blackwood and Councillor M. Nippard returned to the meeting at 8:15 p.m.)
W.S Phase 4 – Servicing – Cost Recovery Fees
A letter of approval to service within 1.5 meters of residential dwellings in the Water and Sewer Phase 4 Project was received from the Department of Municipal and Provincial Affairs.
Finance: W.S. Phase 4 – Servicing – Cost Recovery Fees
The Cost Recovery Fee for this service set up the Department of Municipal and Provincial Affairs is $750.00 per residence. The Government portion of the funding for this project will be decreased by the amount of the total Cost Recovery Fees.
Public Works: Water Report
The Water Report from Government Services for testing conducted on April 2nd, 2024 was satisfactory.
Fire Dept: OHS Inspection & Orders
An Inspection of the Fire Hall by OHS was done on April 9th, 2024. There were 8 orders issued by the OHS Officer with deadlines ranging from April 12th, to April 30th, 2024. To date 6 of the orders have been carried out and the remaining 2 will be completed within the next couple of days. A copy of the Inspection Report and Orders are attached to the minutes.
Motion-4639-24-Councillor T. Moyles/Councillor D. Howell
Resolve to get the inspection done on the Fire Van as per OHS Order # 0652015- 01.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
The deadline on the Order to get the appointment for the Inspection on the Cube Van was April 15th, 2024 so the appointment was made and OHS was notified before the work day ended. The appointment is scheduled for April 18th, 2024.
Mother’s Day Breakfast
The Mother’s Day Breakfast hosted by the Fire Department will be held on May 12th, 2024.
Fire Dept: Pumper Inspection
The Pumper Inspection was conducted on April 11th, 2024. The Inspection Certificate was presented to, reviewed and discussed by members.
FES Incident Report
A FES Incident Report was presented to and reviewed by members.
Regional Training
The Regional Training on Electric Vehicles is scheduled for April 21st, 2024 providing there’s enough interest from other departments.
Accounts
Payable:
Bell Aliant $ 81.44 – Phone – Fire Dept. (Paid)
CNWM $1,873.40 – Tipping Fees
Central Office Equipment $1,379.20 – File Cabinet/Office Supplies
TRIO $ 313.53 – Health Premiums
Municipal Assessment Agency $3,048.50 – 2nd Quarter Assessment Fees
Northeast Electrical $ 126.90 – Thermostat/Labour – Office
Collabria Visa $ 385.84 – FD Radio License/MNL Mtg.
Pennell’s Service Station $ 111.15 – Filter/Battery Connect
Dooley’s Trucking $ 153.89 – Courier Charges
Municipalities NL $ 350.00 – MNL Symposium Registration
G & M Services $ 386.90 – Town Gas
Kean’s Pump Shop $ 225.65 – Diagnose Chem-feed pump
Computer Shack Inc. $ 206.98 – Printer Toners
Motion-4640-24-DM Blackwood/Councillor D. Howell
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
New Business: Shed Permit Requests
Request for Shed Permits at 100 Main Street, 94 Howell’s Avenue and 185 Main Street were approved as per the Town Policy and the Town’s Accessory Building Permit Regulations.
Members
Business: MNL Symposium
Councillor H. Morgan has been registered for the MNL Symposium in Gander on May 2nd to 4th, 2024 as he is expected to return to Council at the next meeting on April 29th, 2024. If circumstances change with his return date, Clerk/Manager will attend in his place.
Floor – Admin Office
Members were informed that a section of the floor in the Admin. Clerk’s Office had to be replaced as there was a hole in the floor. We had spare tiles left over which were installed. However, the base boards which were gray plastic had to be removed to fix the floor and could not be put back so new baseboards same as are in the rest of the building were purchased and installed.
Adjournment: Motion-4641-24-DM Blackwood/Councillor T. Moyles
Resolve that Council do now adjourn to meet again on Monday, April 29th, 2024 at 7:30 p.m.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:20 p.m.