Monday, January 27th, 2020
Minutes of the Regular Public Meeting of Council held on Monday, January 27th, 2020 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Councillor Shawn Budgell
Councillor Michael Wheaton
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Guest: Clifton Ellsworth
Absent: Deputy Mayor Marlene Peddle
Councillor Dwight Day
Councillor Gordon Blackwood
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4509-20-Councillor S. Budgell/Councillor M. Wheaton
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Councillor S. Budgell
Councillor M. Wheaton Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting held on January 13th, 2020 which had been circulated to all members.
Motion-4510-20-Councillor S. Budgell/Councillor M. Wheaton
Resolve that the Minutes of the Regular Public Council Meeting of January 13th, 2020 be adopted as circulated.
In favour: Mayor Howell Councillor S. Budgell
Councillor M. Wheaton Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Guest: Mayor Howell welcomed Guest Clifton Ellsworth to the Meeting.
Motion-4511-20-Councillor D. Howell/Councillor M. Wheaton
Resolve to enter into a “Privileged Session” to address Mr. Ellsworth’s concerns.
In favour: Mayor Howell Councillor S. Budgell
Councillor M. Wheaton Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion
Motion-4512-20-Councillor D. Howell/Councillor M. Wheaton
Resolve to return to an “Open Session” for the remainder of the meeting.
In favour: Mayor Howell Councillor S. Budgell
Councillor M. Wheaton Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Mayor Howell thanked Mr. Ellsworth for coming and sharing his concerns. Mr. Ellsworth left the meeting at 7:45 p.m. The concerns brought forward will be researched and brought back to future meeting for further discussion.
Business
Arising: Admin. Clerk Position Hiring Committee
Councillor S. Budgell and Councillor D. Howell both agreed to sit on the hiring committee.
Bluetooth – Town Vehicles
Bluetooth and 2 way radios were both discussed as options for the outside workers to have contact with the office while driving or operating equipment and at their various worksites. Clerk/Manager will check out prices of portable 2 way radios and data usage for Bluetooth. Results will be brought back for further discussion.
Business
Arising: Water Reading Site
No further problems have arisen with the outside tap. Workers recommend that they continue using this site for the water readings. Members were in agreement.
Rink
More pictures of damage to the boards at the rink were circulated to members. Members were in agreement that the outside worker can sand off and spray paint the lightly scraped sections for safety reasons. The deeper cuts/scrapes will also be addressed. Councillor S. Budgell will assess the damage and assist the workers with the repairs.
MNL – Letter of concern
Further research is required. Results will be brought back to a future meeting for further discussion.
Committees:
Finance: 4th Quarter 2019 Financial Reports
The 4th Quarter 2019 Financial Reports were presented to and reviewed by members. The town remains in very good shape overall.
Public Works: Water Report
Satisfactory.
Routine Screen Inspection
Screen inspection at the Pond – Jan. 23/20. No cleaning required.
Rec. Committee: Break-in
Members were informed that a break-in occurred at the Recreation Center over the past weekend. The matter has been reported to the RCMP and they are investigating. Members discussed installing solar, action activated lighting on the building. Councillor Budgell will research the lighting options and bring results back for further discussion.
Accounts Payable:
NL Power $ 227.28 – Hydro – Booster Stn.
NL Power $ 174.19 – Hydro – Chlor. Chambers
NL Power $ 453.59 – Hydro – Garage
NL Power $ 511.34 – Hydro – Mun. Bldg.
NL Power $ 797.71 – Hydro – Fire Hall
NL Power $ 44.25 – Hydro – Lift Station
Carmanville Value Grocer $ 7.78 – Kitchen Supplies
Receiver General for Canada $ 212.08 – Payroll Remitt. (2019)
Receiver General for Canada $4,004.62 – Payroll Remitt. (Jan.2020)
CIBC Mellon $ 429.50 – Pension Premiums (Jan)
NAPE $ 129.94 – Union Dues (Jan)
G & M Services $ 421.52 – Gas 260.62: Diesel 160.90
Carmanville Value Grocer $ 23.92 – Janitorial/Kitchen Supplies
Computer Shack Inc. $ 647.44 –Printer
DSI $ 358.80 – Town Cheques
Motion-4513-20-Councillor M. Wheaton/Councillor D. Howell
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Councillor S. Budgell
Councillor M. Wheaton Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
New Business: Crown Land Referral App.
Council has no objections or restrictions to the Crown Land referral application to build a cabin at White Water Pond.
Adjournment: Motion-4514-20-Councillor D. Howell/Councillor S. Budgell
Resolve that Council do now adjourn to meet again on Monday, February 10th, 2020 at 7:30 p.m.
In favour: Mayor Howell Councillor S. Budgell
Councillor M. Wheaton Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:45 p.m.
Monday, January 13th, 2020
Minutes of the Regular Public Meeting of Council held on Monday, January 13th, 2020 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Councillor Shawn Budgell
Councillor Dwight Day
Councillor Michael Wheaton (arrived late)
Councillor Gordon Blackwood
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Absent: Deputy Mayor Marlene Peddle
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4501-20-Councillor S. Budgell/Councillor D. Day
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Meeting held on December 9th, 2019 which had been circulated to all members.
Motion-4502-20-Councillor D. Howell/Councillor G. Blackwood
Resolve that the Minutes of the Regular Public Council Meeting of December 9th, 2019 be adopted as circulated.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Fireman’s Ball
Members were updated on the final plans/progress of the upcoming Fireman’s Ball and were in agreement to participate in the presentations.
Councillor Michael Wheaton arrived at the meeting at 7:40 p.m.
Complaint 131 Main St.
The complainant was not satisfied with Council’s response and asked to have the matter brought back to Council for further consideration. Members were in agreement to notify the owner that the town received a complaint about the condition of the building.
Admin. Clerk Position
Members were in agreement that the part-time position of Admin. Clerk for 2 days a week be posted. The successful candidate will work on collections and be trained to cover for Clerk/Manager during absences. The wage will be determined based on the incumbent’s education and qualifications. There will be a probationary period of 6 months. The hiring committee will consist of Mayor, Clerk/Manager and a Council Member to be determined at a later date.
Committees:
Finance: Business Tax Proposal (Privileged Session)
(Councillor M. Wheaton left the meeting at 8:00 p.m. due to a conflict of interest)
Motion-4503-20-Councillor D. Howell/Councillor D. Day
Resolve to enter into a “Privileged Session” to discuss this topic.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion.
Motion-4504-20-Councillor D. Howell/Councillor G. Blackwood
Resolve to return to an “Open Session” for the remainder of the meeting.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Further research is required on this matter – results will be brought back to future meeting for further discussion and decision.
Councillor M. Wheaton was invited back to the meeting and returned at 8:25 p.m.)
Public Works: Water Report
Satisfactory.
Clean & Safe Drinking Water Workshop
Members were in agreement to send our Outside Worker and both Part-Time Workers to this workshop.
Public Works: Bluetooth – Town Vehicles
Further research is required. Results will be brought back to future meeting for further discussion.
Permits within 15 meters of waterbody
Members were reminded by the Department of Environment that any development within 15 meters of a waterbody requires a permit to be issued by the Department as per the Water Resources Act.
Battery Operated Thawing Machine re Water Reading Sites
A problem with freezing of the outside tap at one of the water reading sites was discussed by members. Members were in agreement to check an alternate site for that area. Results will be brought back to future meeting.
Rink
Members were in agreement to reimburse the Rec. Committee for 1 sheet of plywood that was damaged during snow clearing at the Rink.
Fire Dept: Membership Application
Motion-4505-20-Councillor D. Howell/Councillor G. Blackwood
Resolve that the Application for Membership to the Fire Department for Mitchell Nippard be approved as presented.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Incident Reports
Two Incident Reports were presented to members for their perusal.
Accounts
Payable:
Feltham’s Construction Limited $ 920.00 – Barriers-Playground (Paid)
TRIO Benefits $ 256.14 – Health Premiums Dec. (Paid)
Central Office Equipment $ 194.83 – Office Supplies (Paid)
Pennell’s Service Station $ 133.23 – Sander Harness/Connectors (Paid)
Pennell’s Service Station $ 586.33 – Batteries – Pumper (Paid)
Central Cashier’s Office $ 115.00 – Lease of Land re Outfall (Paid)
David Parsons $ 75.00 – Heaters @ Garage (Paid)
Carmanville Value Grocer $ 457.80 – Christmas Dinner @ Rec (Paid)
NL Power $ 43.70 – Hydro – Lift Stn. (Paid)
NL Power $ 719.97 – Hydro – Fire Hall (Paid)
NL Power $ 196.26 – Hydro – Booster Stn. (Paid)
NL Power $ 420.95 – Hydro – Town Office (Paid)
NL Power $ 110.79 – Hydro – Chlor. Chambers (Paid)
NL Power $ 306.45 – Hydro – Garage (Paid)
Carmanville Value Grocer $ 462.98 – Christmas Turkeys – Fire Dept. (Paid)
NAPE $ 109.59 – Union Dues Dec. (Paid)
CIBC Mellon $ 436.74 – Pension Premiums Dec. (Paid)
Receiver General for Canada $3,805.13 – Payroll Remittance Dec. (Paid)
G & M Services $ 335.07 – Gas: Town 205: FD 130 (Paid)
Bell Aliant $ 76.70 – Phone – FD
Bell Aliant $ 303.30 – Phone/Fax/Internet – Office
Bell Mobility $ 36.45 – Phone – Cell
Carmanville Value Grocer $ 7.80 – Kitchen Supplies
Newfoundland Power $1,804.32 – Hydro – Street Lighting
ProCom $3,909.67 – Townsuite Support
Municipalities NL $ 984.20 – Membership Fees – 2020
PMA $ 168.30 – Membership Fees – 2020
FCM $ 311.62 – Membership Fees – 2020
Tulk’s Home Hardware $ 231.09 – Bump Signs/Janitorial/Thermostat
Rockwater $1,482.12 – Chlorine
Municipal Assessment Agency $3,042.00 – 1st Quarter 2020 Assess. Fees
Dooley’s Trucking $ 21.85 – Courier Service
CNWM $1,740.80 – Tipping Fees – Dec. 2019
G & M Services $ 598.41 – Gas 271: Diesel 372
Pennell’s Service Station $ 220.63 – Battery FD Pickup
TRIO $ 333.61 – Health Premiums
Gary Winters $ 400.00 – DJ – Fireman’s Ball
Sharon Parsons $1,260.00 – Caterer – Fireman’s Ball
Motion-4506-20-Councillor D. Howell/Councillor G. Blackwood
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
New Business: Crown Lands Referral
Motion-4507-20-Councillor G. Blackwood/Councillor S. Budgell
Resolve that council has no objections or restrictions on the application for Crown Lands as presented.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Members
Business: MNL – Letter of concern
Further research is required. Results will be brought back to the next meeting for further discussion.
Members
Business: Quarry Activity Sessions
A Public consultation regarding the review of the legislation that regulates quarry activity in Newfoundland and Labrador is scheduled in Grand Falls-Windsor on January 27th, 2020. Any member wishing to attend should contact the office to get registered.
Adjournment: Motion-4508-20-Councillor D. Howell/Councillor S. Budgell
Resolve that Council do now adjourn to meet again on Monday, January 27th, 2020 at 7:30 p.m.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:05 p.m.
