Monday, February 23rd, 2015
Minutes of the Regular Public Meeting of Council held on Monday, February 23rd, 2015 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Dale Howell
Councillor Michel Bailet
Councillor Linda Bailet
Clerk/Manager Dianne Goodyear
Absent: Councillor Kim Blackwood
Councillor Sam Winsor
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-3656-15-Deputy Mayor Peddle/Councillor M. Bailet
Resolved that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting of February 3rd, 2015 which had been circulated to all members.
Motion-3657-15-Councillor D. Howell/Councillor M. Bailet
Resolved that the Minutes of the Regular Council Meeting of February 3rd, 2015 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Sander
Motion-3658-15-Councillor M. Bailet/Councillor D. Howell
Resolved to get 3 quotes for a 2.5 cubic yard Western Sander.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Quick Connect Coupler
A Technician from Toromont Cat came out today. Both connectors had to be replaced. With the new connectors and following the procedure previously given to us, it was easy to connect/disconnect the blade. Outside Worker did the connection/disconnection several times and had no problem as well. The Technician said if the connectors got iced up not to use heat but deicer and to keep the ends of the connectors cleaned/greased. He said the type we have is just as good as any out there and if we were to change them out, we need to make sure the type is compatible with our machine or we could void our warranty. He said there is a wing type on the market that is compatible with our machine but he does not recommend them because they have an open end on the connectors that dirt can get in and ruin the pump or hydraulics which would also void our warranty. If the machine was kept inside, there would not be any build-up of snow and ice.
Motion-3659-15-Councillor L. Bailet/Councillor D. Howell
Resolved to proceed with the installation of another garage door at the Town Garage to allow both the Loader and the Pickup to be housed.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Hazmat Awareness Training/Books
Two other members of the Fire Department signed up for the Hazmat Awareness course in Grand Falls-Windsor on Feb. 20th. Three (3) Training Books were required as part of the course at the cost of approx. $90.00 each. They have been purchased and following completion of the course will be kept in the Fire Hall and available to all members.
Fire Safety Training-Seniors
A Fire Safety Training to present an Emergency, Fire and Falls Prevention for Seniors is scheduled on May 25th, 2015 at the Gander Fire School. General Agreement to see if any Fire Department Members are interested in taking this training to do a presentation to Seniors. This would also provide a good opportunity for the Fire Department to become more visible in the community.
Committees
Finance: Business Tax
Motion-3660-15-Deputy Mayor Peddle/Councillor D. Howell
Resolved to enter into a Closed Session to discuss this topic.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion
Motion-3661-15-Deputy Mayor Peddle/Councillor D. Howell
Resolved to return to an Open Session for the remainder of the meeting.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Finance: Business Tax – Continued
Motion-3662-15-Councillor D. Howell/Councillor M. Bailet
Resolved that the 2015 Business Tax be removed from the account in question and a similar letter be sent as in the previous case.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Public Works: Water Report
Satisfactory
Water Maintenance
Water Maintenance Checklist/Reports were submitted by the Outside Worker as requested. It was agreed to purchase a Fire Extinguisher, a new Tank and Saline for the eye wash station at the Chlorination Chamber.
Fire Dept: Member Insurance Coverage
FES advised that volunteer firefighters of Municipal Fire Departments have coverage of the Workplace Health, Safety and Compensation Act, and two hundred thousand dollars ($200,000) Accidental Death Insurance, in the performance of their duties, from the time they leave their residence or ordinary place of employment and return thereto.
PPE/Insurance Coverage
Insurance coverage on personal protective equipment such as Bunker Gear kept at individual residences was discussed. The Town Insurance coverage is for the Fire Hall and Vehicles/Portable Equipment only. Therefore, in the event of a fire at a residence, the Fire Equipment at that location would only be covered by their own personal insurance if they had it. This information will be passed on to the Fire Department Members.
Fire Dept: Ladders
Fire Department members reported all their ladders were outdated and had to be replaced or validated. FES advised that Ladders do not expire. They should be maintained in accordance with the manufacturer’s recommendations and visually inspected at least once a month and after every use. A list of components to be inspected will be forwarded to the Fire Department with the above information.
Fire Training School
The 2015 Fire Training School is scheduled in Gander from May 23rd to 29th. The schedule has also been forwarded to the Fire Department members to determine their training needs.
Accounts
Payable:
Trio Benefits $ 317.60 – Health Premiums Feb. Paid
Rockwater $1168.42 – Chlorine
Air Liquide $ 289.82 – Oxy/Acet Cylinder Lease
Dooley’s Trucking $ 15.82 – Fire Ext. Courier to GFW
G & M Services $ 344.94 – Diesel 159.00/Gas 185.94
Receiver General for Canada $ 82.00 – FD Radio License Renewal
WHSCC $2713.87 – 2015 Premium
Motion-3663-15-Deputy Mayor Peddle/Councillor M. Bailet
Resolved that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence
From Regarding Action
Central Health RNL Community Activity Challenge D.M. Peddle
MNL Prov. Gov’t Review of Lands Act Info Only
Conservation Corps Green Team Application Habitat has applied.
New Business: Crown Land Recommendation
Municipal Recommendation for the Crown Lands application was approved as per policy.
Members
Business: Town Grant Application
The Town application for Crown Land for the Outfall and Tank has been registered but a final decision has not yet been made. The letter from the Lands Branch states that the land is not to be occupied until a fully executed title document has been received.
Newsletter
Some things to be included in the Spring Newsletter are: the new Waste Management sorting/recycling information, the new street lights that have been installed, permit requirements for construction and demolition and an update on the W/S Project.
Pre-Budget Consultations 2015
The Pre-Budget Consultations for Central is scheduled for March 2nd at Hotel Gander. Anyone wishing to attend should inform the Clerk/Manager for registration.
Adjournment: Motion-3664-15-Councillor D. Howell/Councillor M. Bailet
Resolved that Council do now adjourn to meet again on Monday, March 9th, 2015 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:30 p.m.
Monday, February 3rd, 2015
Minutes of the Regular Public Meeting of Council held on Monday, February 3rd, 2015 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Dale Howell
Councillor Kim Blackwood
Councillor Sam Winsor
Councillor Michel Bailet
Councillor Linda Bailet
Clerk/Manager Dianne Goodyear
Call to Order: Chair @ 7:30 p.m.
Agenda: “Damage to Rink” was added to the Agenda under Members Business.
Motion-3646-15-Councillor K. Blackwood/Councillor S. Winsor
Resolved that the Agenda be adopted as amended.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting of January 26th, 2015 which had been circulated to all members.
Motion-3647-15-Councillor L. Bailet/Councillor M. Bailet
Resolved that the Minutes of the Regular Council Meeting of January 26th, 2015 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Sander
Some information was presented regarding the different types and prices of a Sander. More research is required and information will be brought back to the next meeting for further discussion.
Quick Connect – Backhoe
Motion-3648-15-Deputy Mayor Peddle/Councillor M. Bailet
Resolved to get a Technician out from Toromont Cat to check out the Quick Connect problem and to bring 2 new ones with him. Further to teach operator and inform Clerk/Manager the proper procedure to follow.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Committees
Finance: Poll Tax
Motion-3649-15-Councillor K. Blackwood/Deputy Mayor Peddle
Resolved to enter into a “Closed Session” to discuss this item.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Motion-3650-15-Deputy Mayor Peddle/Councillor K. Blackwood
Resolved to return to an “Open Session” following the discussion.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Finance: Poll Tax (Continued)
Motion-3651-15-Councillor L. Bailet/Deputy Mayor Peddle
Resolved that the individual be required to pay the 2014 Poll Tax.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
NAPE – Wage Negotiations
Members were reminded that the Wage increase for 2015 is up for negotiation by March 1st, 2015.
Public Works: Water Quality Report
THM’s and HAA’s were slightly above the recommended guidelines on the samples taken by Water Resource Management personnel last June.
Chlorine Readings – January
Chlorine Readings for January were average and within guidelines.
Water Usage/Flow Data – January
Average water usage for January was 152,000 gals/ day.
Loader Hire/Contractor
As per policy – The Town cannot be involved in snow clearing as long as there is another contractor in the area.
Fire Dept: Damage to O/H Door
New weather stripping will be purchased for the Fire Bay Door to repair the damage caused when the van hooked into the stripping while responding to a fire last week.
Mutual Aid Meeting
The next Mutual Aid Meeting in Gander is scheduled for Sunday, February 22nd, 2015.
Fire Dept: Musgrave Harbour Assistance
Motion-3652-15-Councillor S. Winsor/Councillor K. Blackwood
Resolved that we write a letter to the Musgrave Harbour Fire Dept. and Council stating that our Fire Department would come to their assistance if requested.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Fire Safety Training – Seniors
Training on how to present Fire Safety Training to Seniors is scheduled for Grand Falls-Windsor for Friday, Feb. 13th but as the forecast is calling for snow, it may get rescheduled. Clerk/Manager to check and report back at next meeting.
Request-Leave of Absence
As the individual is not an active member or a resident, a leave of absence is not applicable.
Hazmat Awareness Application
To date one application has been received to attend the Hazmat Awareness course on Feb. 20th, 2015.
Habitat: Town Pickup/Fun Day
General Agreement that the Town pickup can be used on Feb. 21st, 2015 to transport items to and from the Interpretation Center for the fun day they have scheduled.
Accounts
Payable:
NL Power $689.07 – Hydro – Fire Hall (Paid)
NL Power $503.99 – Hydro – Mun. Bldg. (Paid)
NL Power $252.96 – Hydro – Booster Station (Paid)
NL Power $119.54 – Hydro – Chlor. Chambers (Paid)
NL Power $139.67 – Hydro – Garage (Paid)
NL Power $1717.22 – Hydro – Street Lighting (Paid)
Receiver General for Canada $2491.47 – Payroll Remit – January (Paid)
Bell Mobility $ 34.97 – Phone – Cell (Paid)
Bell Aliant $206.00 – Phone/Fax/Internet – Office (Paid)
NAPE $ 65.74 – U. Dues January – (Paid)
CIBC Mellon $467.14 – Pension Premiums Jan. (Paid)
Bell Aliant $ 74.52 – Phone – Fire Dept.
Tulk’s Home Hardware $ 58.71 – Garage Supplies
Car Quest $ 281.14 – Town Pickup
Computer Shack $ 112.99 – Toner/Printer
CNWM $2032.80 – Curbside Collection Fees Jan.
CNWM $1839.78 – Tipping Fees – Jan.
G & M Services $ 304.94 – Gas & Diesel – Town
Motion-3653-15-Deputy Mayor Peddle/Councillor S. Winsor
Resolved that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence
From Regarding Action
CNWM Recycling info for website Post on town website
Members
Business: SAM – Environmental Awards
Motion-3654-15-Councillor K. Blackwood/Councillor D. Howell
Resolved that the town will nominate the Carmanville Habitat Committee for this award based on their involvement with the Eider Duck Project.
Members
Business: SAM – Environmental Awards (Motion 3654-15 continued)
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
CEEP
Members were informed that one person was hired today on the Community Enhancement Program and there are still hours available. General Agreement to post new notices stating that we are still looking for workers and have approximately 100 hours available.
ROE Online Requirements
Clerk/Manager has compiled the town profile to begin completion of ROE’s online and must now visit the Canada Service Center in person for validation to complete the process.
Damage to Rink – Added to Agenda
Deputy Mayor Peddle informed members that all repairs required at the rink have been completed. She said the board under the gate was broken by the Loader during the last snow clearing. General Agreement that the Town replace the broken board and the Rec. come up with some blocks so the Loader can enter the rink without breaking the boards.
Adjournment: Motion-3655-15-Councillor D. Howell/Deputy Mayor Peddle
Resolved that Council do now adjourn to meet again on Monday, February 23, 2015 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:10 p.m.
