Monday, March 23rd, 2015
Minutes of the Regular Public Meeting of Council held on Monday, March 23rd, 2015 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Dale Howell
Councillor Michel Bailet
Councillor Linda Bailet
Clerk/Manager Dianne Goodyear
Absent: Councillor Kim Blackwood
Councillor Sam Winsor
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-3674-15-Deputy Mayor Peddle/Councillor M. Bailet
Resolved that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting of March 9th, 2015 which had been circulated to all members.
Motion-3675-15-Councillor L. Bailet/Councillor D. Howell
Resolved that the Minutes of the Regular Council Meeting of March 9th, 2015 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Guest: Bugs & Debbie Greene
Bugs & Debbie Greene were unable to attend the meeting. Their presentation has been rescheduled until Monday, March 30th, 2015 at 7:30 p.m.
Business
Arising: Volunteer Week
The tentative date is April 25th, 2015 at 8:30 p.m. in the Fire Hall. Plans are underway and will be finalized at the next meeting.
Sander
The Sander did not need to be raised in the back of the pickup as the spreader easily disconnects to allow access to the trailer hitch.
Committees
Finance: NAPE – Wage Proposal
Motion-3676-15-Deputy Mayor Peddle/Councillor M. Bailet
Resovled to submit a counterproposal of $0.50 per hour increase.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Public Works: Property Damage - Snow Clearing
General Agreement that the damages to the fence that occurred during snow clearing will be repaired in the Spring as per the residents request.
It was also agreed that Councillors and Residents must adhere to the new rules regarding snow clearing.
Chlorine/Forks/Loader
General Agreement that Chlorine cannot be transported to the Chlorination Chambers by Loader. It is to be transported by pickup only.
OH&S/WHSCC Training
Information on training for the new legislation re: OH&S/WHSCC will be obtained from the Municipal Safety Coordinator and results will be brought back to next meeting.
Public Works: Water Distribution Training
General Agreement to arrange on-site training offered through the Dept. of Environment and Conservation for the part-time water operators and a refresher for our full time operator.
Fire Dept: Application for Equipment
Motion-3677-15-Councillor D. Howell/Councillor L. Bailet
Resolved to amend Motion-3668-15 – Application to FES - to include: 5 lengths of 1 ½” hose; 5 lengths of 2 ½” hose and 1 suit of Bunker Gear (Jacket and Pants) at the approximate total cost of $12,000.00.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
First Aid Course
General Agreement to proceed with the First Aid Renewal for the Fire Department Members and Public on March 28 – 29th, 2015 as presented.
Accounts
Payable:
Kelly Ford $ 65.25 – Switch Asy – FD Van (Paid)
Cal LeGrow Baine Johnson Insurance $20,032.00 – Insurance
G & M Services $ 342.06 – Diesel/Gas – Town
Motion-3678-15-Councillor M. Bailet/Deputy Mayor Peddle
Resolved that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence
From Regarding Action
Earth Day Canada Earth Day 2015 Info Only
MNL Municipal Awareness Day Proclamation May 6, 2015
New Business: Proposed Cabin Development
Members were informed that Crown Lands have received an application to build a Cabin within our Stewardship Zone in the area of Whitewater and Crackie Pond. The application was flagged and sent to the Dept. of Natural Resources. A response outlining conditions the town should consider was forwarded by email. The application was mailed yesterday to the town and will be brought to the next meeting for council’s consideration.
Members
Business: SAM AGM
The SAM AGM is scheduled for May 22nd and 23rd, 2015 in Flatrock. Councillor L. Bailet and Clerk/Manager will attend.
Electoral Districts Boundaries
Public Hearings will be carried out throughout the Province regarding the proposal for the division of the Province into 40 one-member districts. Notice will be given advising the time and place of the hearings so interested parties may make representation.
Lands Act Review
A Review Committee will be holding public sessions during the week of March 19 to April 7, 2015 regarding a review of the current Lands Act and delivery model. A session is scheduled in Grand Falls-Windsor on March 25, 2015.
CEEP
During the past week, one worker was hired under the Community Enhancement Program for 30 hours. The Bathrooms, Meeting Room and Kitchen of the Fire Hall were painted during this period. The program end date was extended until March 25, 2015 with close to 100 hours unused.
Members
Business: Central Tourism Session
Adventure Central Newfoundland is presenting a follow up to their previous study as part of a provincial product development plan. This session is scheduled for Wednesday, April 22nd from 2 – 5 p.m. at the Albatross Hotel in Gander. Councillor L. Bailet attended the previous session and will attend this follow up session. If any other member is interested in attending please notify the office for registration.
Adjournment: Motion-3679-15-Councillor D. Howell/Councillor M. Bailet
Resolved that Council do now adjourn to meet again on Monday, April 6th, 2015 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:30 p.m.
Monday, March 9th, 2015
Minutes of the Regular Public Meeting of Council held on Monday, March 9th, 2015 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Dale Howell
Councillor Kim Blackwood
Councillor Sam Winsor
Councillor Michel Bailet
Councillor Linda Bailet
Clerk/Manager Dianne Goodyear
Guest: Glenn and Mabel Parsons
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-3665-15-Councillor K. Blackwood/Councillor S. Winsor
Resolved that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting of February 23rd, 2015 which had been circulated to all members.
Motion-3666-15-Councillor L. Bailet/Deputy Mayor Peddle
Resolved that the Minutes of the Regular Council Meeting of February 23rd, 2015 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Guest: Glenn & Mabel Parsons
Mayor Howell welcomed Glenn and Mabel to the meeting and invited them to present their concern to Council. Their Property Tax for 2015 had increased significantly. They felt that they only receive garbage collection service and stated that because they do not have water or hydrant their fire insurance is costly. Because of this, they felt their Property Tax should be reduced. Municipal Assessment Agency advised that they visit 10 properties each year and this property was visited this past fall for the first time since 1998. They also advised that significant improvements had been made to the house and property since 1998 that warranted the increase in their assessment.
They were advised that they still receive Fire Protection even though there is no water or hydrants on Gander Bay Road. It was also noted that Water is a separate issue with a separate Tax. They were informed that Council can only set the Minimum Property Tax Rate and the Mil Rate. Council can’t change the assessed value of their property which is what determines the amount of Property Tax Payable.
Glenn and Mabel thanked Council for their time and left the meeting at 7:50 p.m.
Business
Arising: Sander
Motion-3667-15-Councillor K. Blackwood/Councillor D. Howell
Resolved to purchase the Sander at the lowest quote received, 8,699.87 from Action Trucks in Gander. Sander is to be installed with blocks raising it to allow access to the Trailer Hitch.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Fire Safety Training-Seniors
Mayor Howell and Councillor L. Bailet expressed interest in attending this training. Clerk/Manager will check with the Age Friendly Coordinator to see if she’s interested in attending to do a presentation to the seniors under this program.
Business
Arising: Hazmat Awareness Training Books
We did not purchase the 3 Hazmat Books as they were not available from FES and were borrowed from the Gander Fire Dept. We may still need to purchase one book for the ongoing Hazmat course.
Newsletter
Circulated and reviewed by Council. A couple of minor changes need to be made and can then be sent out.
Chlorine Tank/Cover
Confirmation from Outside Worker that the cover is and should always be on the Chlorine Tank.
Committees
Public Works: Water Report
Water Report was satisfactory. Members were informed that effective immediately Government Services have added two new sites for water testing and the samples will be collected monthly instead of bi-weekly.
Water leak
Members were informed that there is a minor water leak suspected in the main waterline down harbour. Since the pavement needs to be cut to repair the leak, the Outside Worker will monitor it and wait until Spring if possible to repair the waterline.
Chlorine Readings February
Chlorine Readings were normal and within the recommended guidelines.
Water Usage & Flow Data February
Water Usage averaged 160,000 gal per day.
ACWWA Workshop
Will be held in St. John’s on April 7th, 2015
Fire Dept: FD Vehicle Inspection
An inspection of the Fire Dept. Vehicles was conducted on March 3rd and presented to Council for their perusal. All issues identified were minor and will be taken care of by the Outside Worker.
Fire Dept: Application for Equipment
Motion-3668-15-Deputy Mayor Peddle/Councillor D. Howell
Resolved to apply to FES for funding to purchase a portable pump, hose suction and strainer barrel at the cost of $6,908.80 which is the lowest quote received.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Fireman’s Ball
Motion-3669-15-Councillor S. Winsor/Deputy Mayor Peddle
Resolved not to purchase Jackets for the Fireman’s Ball because they have greater financial needs in other areas.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Training
Motion-3670-15-Councillor D. Howell Councillor L. Bailet
Resolved to approve the request from Nathanael White to attend the Hazmat Operations Training and Firefighter 1 Module 2 Practical Training and the request from Herbert Goodyear to attend the Driver Operator Training and Pump Operations Training.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Fire Dept: Training
Motion-3671-15-Councillor M. Bailet/Councillor S. Winsor
Resolved that the town would cover the Outside Worker’s wages during the above training period.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 1 – Deputy Mayor Peddle
Abstaining: 0
Motion Carried.
Accounts
Payable:
Bell Mobility $ 34.97 – Phone – Cell (Paid)
NL Power $ 93.33 – Hydro – Chlor. Chambers (Paid)
NL Power $1717.22 – Hydro – Street Light (Paid)
NL Power $ 198.80 – Hydro – Garage (Paid)
NL Power $ 604.84 – Hydro – Fire Hall (Paid)
NL Power $ 194.59 – Hydro – Booster Station (Paid)
NL Power $ 472.06 – Hydro – Mun. Bldg. (Paid)
CIBC Mellon $ 370.46 – Pension Premiums February
NAPE $ 50.44 – Union Dues February
Receiver General for Canada $1868.09 – Payroll Remittance February
G & M Services $ 455.79 – Gas/Diesel
Bell Aliant $ 74.52 – Phone – Fire Hall
Bell Aliant $ 206.70 – Phone/Fax/Internet/Office
Trio Benefits $ 317.60 – Health Premiums March 5, 2015
CNWM $2115.30 – Curbside Collection Feb.
CNWM $1659.96 – Tipping Fees Feb.
Tulk’s Home Hardware $ 225.67 – FH Mtce/Trailer Mtce.
Car Quest $ 98.65 – Spring Shackles/Town p/u
Pennell’s Service Station $ 36.16 – Tire Repair/Lights/Check P/U
D.A.S.I.T. Recharging $ 258.65 – Fire Extinguishers, Insp/Recharge
Motion-3672-15-Councillor K. Blackwood/Councillor D. Howell
Resolved that the outstanding accounts be paid in full as presented.
Accounts
Payable: Motion-3672-15 - Continued
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
Dept. of Canadian Heritage World War Commemorations Fund Deadline Apr. 2/15
MP Judy Foote Cuts to Marine Atlantic Info Only
RNL National Volunteer Week Committee to plan event
RCMP Policing Priorities Visibility
New Business: Recommendation for Crown Land
Approved as per policy with the notation that ownership is unclear.
Members
Business: Sorting and Recycling
CNWM is continuing education on their new program and enforcement will start the end of March. It was noted that the empty propane tanks listed under Household Garbage should have read 1 lb. propane tanks only (small, screw on tanks). CNWM’s goal is to keep as much recyclable material out of the landfill as possible.
Stat Holiday March 16
Members were reminded that the office will be closed on March 16th as it is a Statutory Holiday.
JCP Application Deadline March 31
Members were informed that the deadline for JCP applications is March 31st, 2015.
MNL Central Regional Meeting
Members were reminded that the MNL Central Regional Meeting is scheduled for March 27th and 28th in Gander. Councillor L. Bailet has agreed to attend. Any other member wishing to attend should notify the office to get registered and a hotel room booked.
Councillor K. Blackwood left the meeting at 9:50 p.m.
Adjournment: Motion-3673-15-Councillor D. Howell/Deputy Mayor Peddle
Resolved that Council do now adjourn to meet again on Monday, March 23rd, 2015 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:55 p.m.
