Monday, November 26th, 2018
Minutes of the Regular Public Meeting of Council held on Monday, November 26th, 2018 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Shawn Budgell
Councillor Michael Wheaton
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Guest: Jim Harty, Town Engineer
Absent: Councillor Gordon Blackwood
Councillor Dwight Day (Leave of Absence)
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4360-18-Councillor D. Howell/Councillor M. Wheaton
Resolve that the Agenda be adopted as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Public Council Meeting of November 5th, 2018 which had been circulated to all members.
Motion-4361-18-Councillor M. Wheaton/Councillor S. Budgell
Resolve that the Minutes of the Public Council Meeting of November 5th, 2018 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Emergency Council Meeting of November 23rd, 2018 which had been circulated to all members.
Motion-4362-18-Councillor D. Howell/Deputy Mayor Peddle
Resolve that the Minutes of the Emergency Council Meeting of November 23rd, 2018 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Guest: Jim Harty, Town Engineer - W.S. Project Change Order
Concerns were brought forward from the Regional Engineer at Municipal Affairs regarding the New Procurement Act and a Change Order on our Water and Sewer Project. Mr. Harty explained the change order included figures from the previous approved funding as well as the extension amount. Members were in agreement that as approval was received from the Minister to continue the project with the same contractor and engineer we followed protocol as required.
Motion-4363-Councillor M. Wheaton/Deputy Mayor Peddle
Resolve to send a registered letter to the Regional Engineer at Municipal Affairs with a copy of the Minister’s approval letter.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Burry’s Lane Turn-around
Mayor Howell will check the site with outside workers to determine the amount of bog if any. Clerk/Manager will check with contractors for size of load.
Business
Arising: FD Pickup Mirror
Fire Chief White reported they found a used mirror for the Fire Department pickup on ebay for $136.00. Deputy Mayor Peddle suggested they check Standard Auto Glass to get a price on replacing the glass only.
Pond – Gate/Fence
Members were in agreement to begin the fencing and gate at the Pond as per the drawing provided by Mayor and Outside Worker as soon as weather permits.
Property at 113 Main St. (Privileged Session)
Motion-4364-18-Councillor D. Howell/Councillor S. Budgell
Resolve to enter into a Privileged Session to discuss this topic.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion
Motion-4365-18-Councillor S. Budgell/Councillor M. Wheaton
Resolve to return to an Open Meeting for the remainder of the meeting.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Property at 113 Main Street
Motion-4366-18-Councillor S. Budgell/Councillor M. Wheaton
Resolve to proceed with legal action as presented from Stewart McKelvey Law Firm.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Garage Rewire/Upgrade
Two (2) quotes have been received regarding the Town Garage rewire. We are waiting to receive at least 1 more quote before bringing back to Council for their decision.
Nuisance Calls – Fire Dept. Phone
The Fire Dept. phone number was registered with the National Do Not Call List on November 8/18 which could take up to 30 days to take effect. This will be monitored up to Dec. 15th and results will be brought back to Council.
OH&S Committee Training
Clerk/Manager informed members that she did not attend the OH&S Committee Training due to work commitments and she designated the Safety Coordinator attend with the other member representative. Concerns were then raised by Councillor M. Wheaton and Deputy Mayor Peddle and discussed regarding the OH&S Committee Training and the Safety Program in general.
Christmas Tree Lighting
The Christmas Tree Lighting has been scheduled for December 7th, 2018 at 7:30 p.m. and will be held at the Recreation Center. Members were in agreement that the base would be cement on a wooden pallet that can be easily moved with the forklift.
Business
Arising: CEEP
Members were given a brief update on the status of the Community Enhancement Program.
Committees
Finance: Sewer Line Easement
Motion-4367-18-Councillor D. Howell/Deputy Mayor Peddle
Resolve to sign the lease for the Sewer Line Easement and pay the applicable fees in the amount of $415.00 as presented from the Department of Fisheries and Land Resources.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Salt & Sand Pickup
Tabled to next meeting.
Public Works: Water Reports
Satisfactory.
Hydraulic Hose Leak/Loader
A Spill Report Form regarding a hydraulic hose leak was presented to and reviewed by members.
Waterline leak/Shut off
Motion-4368-18-Councillor D. Howell/Councillor M. Wheaton
Resolve to seek legal advice regarding this incident.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Howell
Opposed: Councillor M. Wheaton
Abstaining: 0
Motion Carried.
Public Works: Hydrants
Motion-4369-18-Deputy Mayor Peddle/Councillor D. Howell
Resolve that in future, hydrants are to be winterized within the first week of October.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Generator Shed
Pictures of the Generator Shed moved off its blocks during the last wind storm were presented to and reviewed by members. Members were in agreement to use 2- 6 x 6 boards and anchor the shed to the boards.
Sander/Operator
Table to next meeting.
Fire Dept: Injury Report
Members were informed of a firefighter injury that occurred while fighting a recent fire. The appropriate injury reporting forms were completed and forwarded to Workplace NL.
Fire Reports
Three fire reports were presented to members for information and retention in town files.
Incident Report
An incident report regarding the overhead fire bay door was presented to members. The investigation is ongoing. Updates will be provided to members.
Fire Dept: Request for Leave of Absence
Motion-4370-18-Councillor D. Howell/Councillor M. Wheaton
Resolve that a Leave of Absence from the Fire Department requested by Enos Wheaton be approved as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Rec. Committee: Membership Request
Motion-4371-18-Councillor D. Howell/Councillor S. Budgell
Resolve to approve the request to allow Corey Boone to join the Recreation Committee as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Accounts
Payable:
Central Office Equipment $ 20.23 – File Folders
Central Office Equipment $ 89.53 – Storage Boxes/Stubs
Carmanville Value Grocer $ 10.77 – Kitchen Supplies
TRIO $ 272.02 – Health Premiums
Rockwater $1,482.12 – Chlorine
Carmanville Public Library $ 100.00 – Annual Donation
Phoenix Academy $ 50.00 – Annual Scholarship Don
G & M Services $ 339.07 – Town 203.03: F 136.04
David Parsons $ 30.00 – Heater Repair FH
William O’Reilly $ 320.00 – Registration OH&S
NL Power $ 136.83 – Hydro – Garage
NL Power $ 96.82 – Hydro – Chlor. Cham.
NL Power $ 327.81 – Hydro – Mun. Bldg.
NL Power $ 168.80 – Hydro – Booster Stn.
NL Power $ 482.64 – Hydro – Fire Hall
NL Power $ 42.63 – Hydro – Lift Station
Carmanville Value Grocer $ 24.88 – Kitchen/Janitorial
Car Quest $ 103.41 – Hydraulic Hose
Central Office Equipment $ 27.26 – Office Supplies
NLCSA $ 483.00 – Reg. Confined Space
Motion-4372-18-Deputy Mayor Peddle/Councillor S. Budgell
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
CNWM 2019 Budget Info Only
Adjournment: Motion-4373-18-Deputy Mayor Peddle/Councillor D. Howell
Resolve that Council do now adjourn to meet again on Monday, December 10th, 2018 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor M. Wheaton
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 10:45 p.m.
Monday, November 5th, 2018
Minutes of the Regular Public Meeting of Council held on Monday, November 5th, 2018 in Council Chambers.
Attendees: Mayor Keith Howell
Deputy Mayor Marlene Peddle
Councillor Shawn Budgell (arrived late)
Councillor Gordon Blackwood
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Absent: Councillor Michael Wheaton
Councillor Dwight Day (Leave of Absence)
Call to Order: Chair @ 7:40 p.m.
Agenda: Motion-4351-18-Councillor D. Howell/Deputy Mayor Peddle
Resolve that the Agenda be adopted as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Public Council Meeting of October 17th, 2018 which had been circulated to all members.
Motion-4352-18-Deputy Mayor Peddle/Councillor D. Howell
Resolve that the Minutes of the Public Council Meeting of October 17th, 2018 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining; 0
Motion Carried.
Business
Arising: Live Fire Training
The live fire training is scheduled at the Gander Fire Department Training Grounds for November 17th, 2018, with 6 of our members attending. Gander has agreed to provide 4 SCBA’s with spare bottles for this training so our members will only need to take 2 SCBA’s with them. There is an action plan developed for the remaining members in case of a fire call and there will be 4 SCBA’s left for use if required.
Burry’s Lane Turn-around
(Councillor S. Budgell arrived at the meeting at 7:45 p.m.)
Motion-4353-18-Councillor D. Howell/Councillor S. Budgell
Resolve to proceed with the extension at the end of Burry’s Lane to provide space for the CNWM garbage truck to turn around adhering to the applicable safe work procedures.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
FD Pickup Mirror
It is still unknown how the pickup mirror was broken but it may have happened during the latest firefighting incident. Members were in agreement to check price and availability for used mirror and bring results back to next meeting.
Pond – Gate/Fence
Members were advised that there is still confusion as to the work to be done in this area. Mayor Howell will assist the Outside Workers in determining what needs to be done.
Business
Arising: Property at 113 Main St.
As Council’s previous two written request to remove material on this property has not been complied with, Clerk/Manager was instructed to get Legal advice on options available to the town.
Chlorination Chamber Upgrade
Approval has been received from the Gas Tax Secretariat for the amount of $46,408 towards the Chlorination Chamber Upgrade. Town Engineer is working on obtaining the 3 quotes required. Results will be brought back to council for the award.
Mun. Bldg. Bathroom
Members were in agreement that provided the Outside Worker indicates in writing his satisfaction to get the part-time worker to do this job, it will be offered to the part-time worker.
Garage Rewire/Upgrade
Several electricians have been contacted regarding the rewire or upgrade at the town garage. Quotes have not yet been received. Gas Tax will be contacted to see if this work is eligible under Gas Tax Funding. Results will be brought back to Council.
Nuisance Calls – Fire Dept. Phone
Members were in agreement to put the Fire Department phone number on a “No call list” as recommended by Bell Aliant in an attempt to end the daily nuisance calls being received.
Printer Toners
Printer Toners have been ordered from Quest 4 Toners at the total cost of $83.73, tax and shipping included. Delivery time and the toner life will be assessed and results brought back to Council.
Committees
Finance: 2018-2019 Capital Works Application
Written notification was received from Municipal Affairs that our 2018-19 Municipal Capital Works Application was not approved due to their limited program budget. Application for the 2019-20 Capital Works Program is currently being completed.
Collective Bargaining
NAPE Representative has requested to start the collective bargaining on November 19th, 2018. Members were in agreement to request their proposal be submitted to council for their consideration. Following this a date to start negotiations would be then be set.
Ongoing Safety Requirements
A list of ongoing safety requirements including the CEEP program SOP’s and Safety Orientation packages required was presented to council for consideration.
Motion-4354-18-Councillor D. Howell/Councillor G. Blackwood
Resolve to hire the previous Safety Coordinator to complete the task identified. Further that regular updates be provided to Council.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Public Works: Monthly Usage/Flow Data
The monthly water usage and flow data for October was presented to and reviewed by members. The average daily usage was 128,762 gal/day.
Chlorine Readings
The daily chlorine readings for October were presented to and reviewed by members. Readings are with the recommended guidelines.
Accounts
Payable:
NL Power $1,775.52 – Hydro – Street Lighting
NL Power $ 230.89 – Hydro – Municipal Building
NL Power $ 204.33 – Hydro – Fire Hall
NL Power $ 70.87 – Hydro – Garage
NL Power $ 77.27 – Hydro – Chlorination Chamber
NL Power $ 141.96 – Hydro – Booster Station
NL Power $ 39.57 – Hydro – Lift Station
NLCSA $ 149.50 – Reg – Traffic Control/Flagging
NLCSA $ 149.50 – Reg – Trenching/Excavation
CNWM $2,161.52 – Curbside Collection Fees
CNWM $2,791.26 – Tipping Fees
Carmanville Value Grocer $ 17.08 – Janitorial/Kitchen Supplies
Bell Aliant $ 296.36 – Phone/Fax./Internet – Office
Bell Aliant $ 76.70 – Phone – Fire Hall
Bell Mobility $ 36.45 – Phone – Cell
NAPE $ 70.61 – Union Dues – October
CIBC Mellon $ 419.46 – Pension Premiums – October
Receiver General for Canada $2,662.79 – Payroll Remittance – October
G & M Services $ 598.37 – Gas – Town
Tulk’s Home Hardware $ 160.49 – Paint/Primer Loader/Gar. Supplies
NLCSA $ 483.00 – Registration re Fall Protection
Motion-4355-18-Councillor D. Howell/Councillor S. Budgell
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
New Business: Complaint re Business
An anonymous letter complaining about a business owner was presented to and reviewed by members.
Members
Business: Clerk/Manager Training
Clerk/Manager will be attending OH&S Training on November 19th and 20th and PMA training on November 23rd, 2018.
Christmas Tree Lighting & Christmas Gifts- PCH
Motion-4356-18-Councillor D. Howell/Deputy Mayor Peddle
Resolve that the town’s annual Christmas Tree Lighting and Gifts for the Residents at Carmanville Terrace would be made policy.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Town Website – Community History
The town’s Internet Technician, Mark Parsons, has compiled a detailed community history on the town’s website. A copy was presented to and reviewed by members. The community history was informative and well documented and is available to all residents and tourist on the town’s website.
Adjournment: Motion-4357-18-Councillor D. Howell/Councillor S. Budgell
Resolve that Council do now adjourn to meet again on Monday, November 19th at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:15 p.m.
