Monday, February 24th, 2020
Minutes of the Regular Public Meeting of Council held on Monday, February 24th, 2020 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle (arrived late)
Councillor Shawn Budgell
Councillor Dwight Day
Councillor Michael Wheaton
Councillor Gordon Blackwood
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4528-20-Councillor S. Budgell/Councillor G. Blackwood
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting held on February 10th, 2020 which had been circulated to all members.
Motion-4529-20-Councillor S. Budgell/Councillor D. Day
Resolve that the Minutes of the Regular Public Council Meeting of February 10th, 2020 be adopted as circulated.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Bluetooth vs Radio – Town Vehicles
Research is ongoing.
Security/Lighting Town Properties
Research is ongoing.
(Deputy Mayor Peddle arrived at the meeting at 7:35 p.m.)
Storage– Mun. Bldg.
Employees are still trying to locate the hatch. Results will be brought back to next meeting for further consideration.
Water Request NC Residents
Motion-4530-20-Councillor D. Howell/Councillor G. Blackwood
Resolve that due to the Town’s current Water and Sewer Regulations, Council is unable to provide water to the individual residents in Noggin Cove as requested.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Committees:
Finance: Clerk/Manager Wage (Privileged Session)
Motion-4531-20-Deputy Mayor Peddle/Councillor M. Wheaton
Resolve to enter into a Privileged Session to discuss this topic.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
(Clerk Manager Dianne Goodyear left the meeting at 8:05 p.m. due to a conflict of interest)
Discussion
(Clerk/Manager Dianne Goodyear returned to the meeting at 8:40 p.m.)
Motion-4532-20-Councillor M. Wheaton/Deputy Mayor Peddle
Resolve to return to an Open Session.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Motion-4533-20-Councillor G. Blackwood/Councillor S. Budgell
Resolve to offer the Clerk/Manager a $0.50 cent per hour increase.
In favour: Deputy Mayor Peddle Councillor S. Budgell
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood
Opposed: Mayor Howell Councillor D. Howell
Abstaining: 0
Motion Carried.
Filing Cabinet
Members viewed the new filing cabinet before the meeting.
Cupboard – Safety Binders
Members were in agreement to use the table that was previously given to the town to make a new cupboard for the Safety Binders.
Finance: Floor Tiles – Mun. Bldg.
Members were in agreement to purchase 1 box of floor tiles to complete the flooring in the bathroom; to wait for a Community Enhancement Program to do the flooring in the Lobby, Hallway, Bathroom and Kitchen, and to rent a steam cleaner and have the town worker steam clean the carpet in Council Chambers.
MNL Donation Request
Members were in agreement that a donation would not be made at this time.
Public Works: Water Report
The Water Report from Government Services was reviewed and found to be satisfactory.
Water Resource Report THM’s & HAA’s
The THM’s and HAA’s reported for the town taken from the water sampling done by the Dept. of Environment on June 8, 2019 showed the THM’s and HAA’s were both slightly above the recommended guidelines. This report is now available on the website:
https://www.mae.gov.nl.ca/waterres/whatsnew/index.html.
Operator of the Year Award
No action was taken on this application.
Loader Tire
Motion-4534-20-Councillor D. Howell/Deputy Mayor Peddle
Resolve to purchase a new front loader tire at the cost of $900.00.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Accounts Payable:
Feltham’s Construction Ltd. $ 862.50 – Septic/Rec (Paid)
Belfor Property Restoration $1,470.65 – Rec Cleanup (Paid)
TRIO $ 333.61 – Health Premiums
Central Office Equipment $ 60.84 – Office Supplies
Air Liquide $ 388.22 – Cylinder Lease
Workplace NL $2,796.79 – Payroll Remit.
G & M Services $ 737.05 – Town 562: FD 175
NL Power $ 44.39 – Hydro – Lift Station
NL Power $ 876.12 – Hydro – Fire Hall
NL Power $ 245.44 – Hydro – Booster Station
NL Power $ 557.41 – Hydro – Mun. Bldg.
NL Power $ 196.33 – Hydro – Chlor. Chambers
NL Power $ 493.50 – Hydro – Garage
Central Office Equipment $ 895.85 – File Cabinet
Competitive Edge $ 800.00 – Snow Plow Repair
Carmanville Value Grocer $ 15.16 – Kitchen Supplies
Motion-4535-20-Councillor M. Wheaton/Deputy Mayor Peddle
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
New Business: Complaint re: Properties
Motion-4536-20-Councillor M. Wheaton/Councillor D. Howell
Resolve to enter into a Privileged Session to discuss this topic.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion
Motion-4537-20-Councillor M. Wheaton/Councillor G Blackwood
Resolve to return to an Open Session.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Members were in agreement to wait and see if we are contacted by the person viewing the properties before taking any action.
Members
Business: Disclosure Statements
Motion-4538-20-Deputy Mayor Peddle/Councillor D. Howell
Resolve to enter into a Privileged Session to review the Disclosure Statements.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Disclosure Statements were reviewed by members.
Motion-4539-20-Deputy Mayor Peddle/Councillor D. Howell
Resolve to return to an Open Session for the remainder of the meeting.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
MNL Central Regional Meeting
The MNL Central Regional Meeting will be held in Gander on March 27th and 28th, 2020. Clerk/Manager was instructed to book 2 hotel rooms for 1 night. Any member wishing to attend must notify the office to get registered.
Adjournment: Motion-4540-20-Councillor S. Budgell/Councillor D. Howell
Resolve that Council do now adjourn to meet again on Monday, March 9th, 2020 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:25 p.m.
Monday, February 10th, 2020
Minutes of the Regular Public Meeting of Council held on Monday, February 10th, 2020 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Shawn Budgell
Councillor Dwight Day
Councillor Michael Wheaton
Councillor Gordon Blackwood
Clerk/Manager Dianne Goodyear
Absent: Councillor Dale Howell
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4515-20-Councillor S. Budgell/Councillor M. Wheaton
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting held on January 27th, 2020 which had been circulated to all members.
Motion-4516-20-Councillor S. Budgell/Councillor D. Day
Resolve that the Minutes of the Regular Public Council Meeting of January 27th, 2020 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Eastern Fish Markets (Privileged Session)
(Councillor M. Wheaton left the meeting at 7:31 p.m. due to a conflict of interest.)
Motion-4517-20-Deputy Mayor Peddle/Councillor S. Budgell
Resolve to enter into a “Privileged Session” to discuss this topic.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion
Motion-4518-20-Councillor D. Day/Councillor G. Blackwood
Resolve to return to an “Open Session”
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Opposed: 0
Abstaining: 0
Motion Carried.
Motion-4519-20-Deputy Mayor Peddle/Councillor D. Day
Resolve to enter into a 2 year tax agreement with Eastern Fish Markets in response to their previously submitted proposal.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Opposed: 0
Abstaining: 0
Motion Carried.
(Councillor M. Wheaton returned to the meeting at 8:20 p.m.)
Business
Arising: Bluetooth vs Radio – Town Vehicles
Research is ongoing.
MNL – Letter of concern
Members were in agreement that no action would be taken at this time but may be reviewed at a later date.
Security/Lighting Town Properties
Research is ongoing.
Committees:
Finance: Administrative Clerk – Wage (Privileged Session)
Motion-4520-20-Councillor M. Wheaton/Councillor S. Budgell
Resolve to enter into a “Privileged Session” to discuss this topic.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion
Motion-4521-20-Councillor M. Wheaton/Councillor S. Budgell
Resolve to return to an “Open Session” for the remainder of the meeting.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Opposed: 0
Abstaining: 0
Motion Carried.
Members were in agreement that the wage would increase at the end of the 6 month probationary period provided the probationary period is satisfactory.
Finance: Canada Summer Job Application
Motion-4522-20-Deputy Mayor Peddle/Councillor M. Wheaton
Resolve to submit an application for the Canada Summer Jobs.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Opposed: 0
Abstaining: 0
Motion Carried.
Provincial Summer Student Application
Motion-4523-20-Deputy Mayor Peddle/Councillor M. Wheaton
Resolve to submit an application for the Provincial Summer Student Jobs.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Opposed: 0
Abstaining: 0
Motion Carried.
Public Works: Chlorine Readings
Chlorine Readings for the month of January were presented to and reviewed by members. Readings were satisfactory and within guidelines.
Monthly Usage/Flow Data
The average monthly water usage for January was 130,453 gal/day.
Chlor. Chamber Damage
Pictures of damage to the Chlorination Chamber were presented to and reviewed by members. Members were in agreement to install a guard rail or some other protective barrier in front of the building in the spring.
Public Works: Sander Repairs
Members were informed that the Sander Chain had loosened and was tightened up by the workers and is operational again.
Complaint re: Snowclearing
Two complaints were brought forward about snow clearing worker’s driveways. Under the town’s policy, both the Town Manager and Outside Worker’s driveways are cleared by the town to enable them to get to work. The part-time operator didn’t realize those were the only driveways cleared and allegedly cleared his own and the other part-time worker’s driveways. In the meantime, the Outside Worker has been on sick leave and both part-time workers have been covering his duties.
Fire Dept: Training Grounds Proposal
Motion-4524-20-Councillor G. Blackwood/Councillor D. Day
Resolve that a training ground facility is not required in this town when there is one in Gander that we can avail of.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Opposed: 0
Abstaining: 0
Motion Carried.
Poker Run/Helmet/Prize Money
Members discussed the upcoming Poker Run on Feb. 22nd, 2020. The Fire Department have Notices out and since 2014 or prior, they have made it a requirement to wear a helmet to participate in the Poker Run. The explanation of prize money distribution is not clear on the Notice. Members were in agreement to inform the Fire Department Members to explain the prize distribution to all participants prior to the run.
Fire Dept: Lottery License Application
The Lottery License Application for “Grand in the Hand” fundraiser has been submitted. Tickets have to be commercially printed. Date for the Draw is March 22nd, 2020 at the Regular Public Council Meeting. Fire Department has been advised of the controls pertaining to the fund raiser previously put in place by Council.
Fireman’s Ball Pictures
The Fireman’s Ball Pictures were given to the town on a jump drive which has been passed to the Fire Department for member viewing. Members were in agreement that each member could pick a picture they would like printed at the expense of the town. A framed 8 x 10 picture of the group was given to the Fire Department and one will be hung on the wall at the Municipal Building.
Rec. Committee Sewer Problem/Clean-up
Clerk/Manager was advised to check our insurance for coverage for the clean-up. Members were in agreement to proceed with getting the tank cleaned out at the lowest quote received.
Accounts Payable:
Bell Aliant $ 76.70 – Phone – Fire Dept.
Bell Aliant $ 304.43 – Phone/Fax/Internet/Mun. Bldg.
Bell Mobility $ 36.45 – Phone – Cell
Carmanville Value Grocer $ 7.78 – Kitchen Supplies
K & D Pratt $ 366.54 – BA Annual Insp/Repairs
NL Power $1,804.32 – Hydro – Street Lights
Rockwater $1,482.12 – Chlorine
Tulk’s Home Hardware $ 85.79 – Garage Supplies/Salt/Janitorial
G & M Services $ 398.97 – Gas: 259.97; Diesel 139
ISED (Central Cashier’s Office) $ 83.80 – Renewal FD Radio License
Dooley’s Trucking $ 123.87 – Courier Re BA Servicing
Motion-4525-20-Councillor M. Wheaton/Councillor D. Day
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
MMSB Backyard Compost Bins Info only
MNL Service Referral Programs Info only
Heritage NL National Heritage Week 2020 Proclamation Signed by Mayor
Members
Business: Flooring – Offices
Motion-4526-20-Councillor M. Wheaton/Councillor G Blackwood
Resolve to get the two part-time workers to put down the flooring in the two offices.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Opposed: 0
Abstaining: 0
Motion Carried.
Storage – Mun. Bldg.
Members were in agreement to check the possibility of overhead storage in the Municipal Building via hatch and pull down ladder.
To be brought back for discussion at the next meeting.
Adjournment: Motion-4527-20-Councillor G. Blackwood/Councillor S. Budgell
Resolve that Council do now adjourn to meet again on Monday, February 24th, 2020 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 10:15 p.m.
