Monday, September 28th, 2015
Minutes of the Regular Public Meeting of Council held on Monday, September 28th, 2015 in Council Chambers.
Attendees: Deputy Mayor Marlene Peddle (Chair)
Councillor Dale Howell
Councillor Kim Blackwood
Councillor Sam Winsor
Councillor Michel Bailet
Councillor Linda Bailet
Clerk/Manager Dianne Goodyear
Guest: Corporal John Hedges
Absent: Mayor Keith Howell
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-3755-15-Councillor K. Blackwood/Councillor M. Bailet
Resolved that the Agenda be adopted as circulated.
In favour: Deputy Mayor Peddle Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Deputy Mayor Peddle asked if there were any errors or omissions to the Minutes of the Regular Public Meeting of Council on September 14th, 2015 which had been circulated to all members.
Motion-3756-15-Councillor L. Bailet/Councillor D. Howell
Resolved that the Minutes of the Regular Public Meeting of September 14th, 2015 be adopted as circulated.
In favour: Deputy Mayor Peddle Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Rec Update
The Architect Stamp and Drawings have been received with minor changes that must be completed. Approval to proceed with the renovations has been received from Government Services that list several Fire and Life Safety requirements that must also be met. Engineer is now preparing for the Electrical Tender Call.
Regulations Clean up Week
Motion-3757-15-Councillor K. Blackwood/Councillor L. Bailet
Resolved to adopt the Clean-up Week Garbage Collection Regulations as amended.
In favour: Deputy Mayor Peddle Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
The Regulations will be mailed to homeowners prior to Clean-up week which is scheduled for Oct. 19 – 23, 2015 subject to the Transfer Site schedule.
Flow Meter
Lloyd Hefford from H & B Construction is going to try to recalibrate the flow meter. If successful, he will then connect the new Chlorine Feed Pump as well.
Youth Delegates
Deadline to sponsor a Youth Delegate at the MNL Convention was June 19th, 2015.
Generator
Outside Workers advised the exhaust is vented outside the building but the building needs vents in the roof and sides to let the heat from the generator escape. Councillor Winsor will check and bring results back to Council.
Business
Arising: Town Pickup
Before and after pictures of the Truck pan restoration were circulated to all members. Members were in agreement that a good job was done by the part time worker.
Committees
Finance: Tax Recovery Plan
Motion-3758-15-Councillor D. Howell/Councillor L. Bailet
Resolved to adopt the Tax Recovery Plan as presented and amended.
In favour: Deputy Mayor Peddle Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Gas Tax Funding
Motion-3759-15-Councillor S. Winsor/Councillor M. Bailet
Resolved that the Town of Carmanville submit its Capital Investment Plan to the Department of Municipal and Intergovernmental Affairs for Gas Tax Funding in the amount of $193,426.00 (up to March 2019) to be used as follows:
Priority | Project Title/Description | Total Project Cost | Gas Tax Funding |
1 | TownSuite Upgrade | $ 18,895.00 | $ 3,720.00 |
2 | Electrical Upgrade/Retrofit | $ 77,292.00 | $58,349.70 |
3 | Sewer Outfall Phase 1 | $ 569,000.00 | $54,383.00 |
4 | W/S Project Phase 2 - Tank | $2,482,899.22 | $76,973.30 |
In favour: Deputy Mayor Peddle Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Finance: Rental of Chambers
Motion-3760-15-Councillor S. Winsor/Councillor K. Blackwood
Resolved to rent Chambers for an advanced poll on November 23rd and voting station on November 30th as requested for the Provincial Election.
In favour: Deputy Mayor Peddle Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
W/S Approval – Additional Funding
Motion-3761-15-Councillor S. Winsor/Councillor L. Bailet
Resolved to accept the additional funding in the amount of $69,000 from the Department of Municipal and Intergovernmental Affairs for the 2015-16 Municipal Capital Works Program, Project No. 17-MCW-15-00047 – Water and Sewer System as presented. The Total Project Cost is $569,000.00. Further to give authorization to the Mayor and Clerk/Manager to enter into this Amendment on behalf of Council.
In favour: Deputy Mayor Peddle Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Funding – Chlorination Chamber
We have been advised that our request for funding to replace the main waterline through the Chlorination Chamber has been approved for approximately $19,000.00. Official notification should be received shortly.
Ltr re: Business Tax
Motion-3762-15-Councillor D. Howell/Councillor L. Bailet
Resolved to enter into a “Closed Session” to discuss this topic.
In favour: Deputy Mayor Peddle Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion
Motion-3763-15-Councillor K. Blackwood/Councillor L. Bailet
Resolved to enter into an “Open Session” for the remainder of the meeting.
In favour: Deputy Mayor Peddle Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
General Agreement to contact Municipal Affairs to see what our options are regarding this topic. Results will be brought back to the next meeting.
Public Works: Water Report
Satisfactory.
Approval to Award Tender
The formal Approval to Award Tender for the 2014-2015 MCP Water and Sewer Project was received from the Department of Municipal and Intergovernmental Affairs.
Burry’s Lane Turn Around
A request was received from the Central Waste Management Truck Driver to widen the turn-around area in Burry’s Lane as he is unable to turn around at this point and has to back out of the Lane. Councillor Winsor will check it out and report back to Council.
Guest: RCMP Guest – Corporal Hedges (arrived at 8:55 p.m.)
Corporal Hedges advised they are down to 2 members with a new member arriving on October 5th, 2015. The new member will be moving into the house within the next couple of weeks. Corporal Hedges discussed the concerns with dirt bikes/ATV’s on the main roads and presented a letter that will be sent out to all drivers identified. Deputy Mayor Peddle thanked Corporal Hedges for coming to the meeting. He left the meeting at 9:40 p.m.
Public Works: 2016-17 MCW Application
Motion-3764-15-Councillor S. Winsor/Councillor D. Howell
Resolved to submit a 2016-2017 MCW Application as per the previous application with an updated estimate from the Town Engineer.
In favour: Deputy Mayor Peddle Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Waterline Flushing
General Agreement that the Waterline Flushing will be scheduled for October 13 – 16, 2015. Notices of Flushing and Boil Advisory will be posted to this effect.
Accounts
Payable:
Kean’s Pump Shop $ 1,832.26 – Chlorine Feed Pump
H & B Construction Ltd. $26,837.50 – W/S @ Chlor. Chamber
NL Power $ 55.48 – Hydro – Chlor. Chamber
NL Power $ 45.40 – Hydro – Garage
NL Power $ 110.58 – Hydro – Mun. Bldg.
NL Power $ 115.87 – Hydro – Booster Stn.
NL Power $ 94.75 – Hydro – Fire Hall
Motion-3765-15-Councillor L. Bailet/Councillor S. Winsor
Resovled that the outstanding accounts be paid in full as presented.
In favour: Deputy Mayor Peddle Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
FES Smoke Alarm – Apt. Bldg. Info Only
Chamber of Commerce Business Dev. Session Invitation
Members
Business: Siding
Tabled to next meeting.
MNL Board Nominations
Nominations for positions on the MNL Board close on October 6/15.
Mayor’s Office
Mayor’s Office needs to be cleared out for use by the Engineer on the Sewer Outfall Project. There’s a possibility the contractor may want to rent it out during the Project as well. Deputy Mayor Peddle offered to help get the office ready.
Adjournment: Motion-3766-15-Councillor K. Blackwood/Councillor D. Howell
Resolved that Council do now adjourn to meet again on Monday, October 19th, 2015 at 7:30 p.m.
In favour: Deputy Mayor Peddle Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:55 p.m.
Monday, September 14th, 2015
Minutes of the Regular Public Meeting of Council held on Monday, September 14th, 2015 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Dale Howell
Councillor Kim Blackwood
Councillor Sam Winsor
Councillor Michel Bailet
Councillor Linda Bailet
Clerk/Manager Dianne Goodyear
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-3748-15-Councillor K. Blackwood/Councillor M. Bailet
Resolved that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Meeting of Council on August 31st, 2015 which had been circulated to all members.
Motion-3749-15-Councillor L. Bailet/Councillor K. Blackwood
Resolved that the Minutes of the Regular Public Meeting of August 31st, 2015 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Business Assessment
General Agreement that the Clerk/Manager will write the Business Owner giving them the information we received from the Municipal Assessment Agency regarding their assessment. If they have any further questions they should contact the Municipal Assessment Agency.
Tender – W/S Project
We have been informed by Municipal Affairs that we could advise our consultant to proceed with the tender award.
Rec Update
The consultant got the Architect Stamp provided a few changes are made to the drawings which will then be submitted to Government Services for approval to proceed with an Electrical Tender.
Draft Regulations Clean up Week
Draft Regulations for clean-up week were reviewed by members. The formal Regulations will be presented for approval at the next meeting. The tentative date for clean-up week will be October 19 – 23, 2015.
Committees
Finance: Audit – Fire Dept./Rec/Habitat
Detailed financial statements prepared by the Clerk/Manager were circulated to members along with the Auditor’s Financial Statements for the Rec, Fire Dept. and Habitat. Copies will be forwarded to the Fire Chief and Chair persons for the Rec. and Habitat Committees.
Collections
Motion-3750-15-Councillor S. Winsor/Deputy Mayor Peddle
Resolved that Accounts # TC0115 to #TC0915 are to be written off as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Motion-3751-15-Councillor L. Bailet/Councillor M. Bailet
Resolved that Accounts # TC1015 – #TC1315 and #TC1515 - #TC2415
will be forwarded to the Credit Bureau for Collection as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
AES Payments 2016
Notification from AES that beginning in 2016 they must seek written consent from clients to pay their annual municipal taxes directly to the municipalities. Further that they will no longer send list of client names to the municipality for verification.
Chamber Rental – Elections
Motion-3752-15-Deputy Mayor Peddle/Councillor D. Howell
Resolved to rent out Chambers for the Advanced Polls on October 9, 10, 11 & 12, 2015 at the rate of $800.00 as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Loader Hire/Complaint
General Agreement that the Clerk/Manager will write the Business Owner that effective immediately if he wants the town to provide service because he is not available then he must notify the town in writing of the period involved. The town will then proceed with all jobs during this period as per policy until written notification is received that he is available again.
Finance: Red Shoe Walk
The Red Shoe Walk has been postponed until the following weekend, September 26th, 2015.
Public Works: Water Quality Report
Excellent report – THM’s are down to 99.9% and HAA’s down to 86.8%.
Monthly Usage & Flow Data
Average monthly usage – 148,000 gals/day.
Flow Meter
The flow meter has not been working since the power outage. The consultant is working on the problem. It was suggested to try Hans Electric and research online to correct the problem.
Town Pickup
The pan of the pickup under the liner and the hanger for the back fender is rusted. Approval was given for the part-time worker to proceed with the necessary repairs.
Fire Dept: Standard Operating Procedure
A copy of the Fire Department’s Standard Operating Procedure manual was given to each member for information and retention.
Accounts
Payable:
NL Power $1,704.41 – Hydro – Street Lighting (Paid)
Receiver General for Canada $3,531.90 – Payroll Remit. August (Paid)
CIBC Mellon $ 473.58 – Pension Premiums Aug. (Paid)
NAPE $ 98.14 – Union Dues Aug. (Paid)
TRIO $ 317.60 – Health Premiums Sept. (Paid)
Bell Aliant $ 210.06 – Phone/Fax/Internet-Office (Paid)
Bell Aliant $ 75.37 – Phone – Fire Hall (Paid)
Bell Mobility $ 37.81 – Phone – Cell (Paid)
Rockwater $1,213.62 – Chlorine
Tulk’s Home Hardware $ 783.46 – W/S Supplies/Garage Supplies
CNWM $2,115.30 – Curbside Collection August
CNWM $1,478.64 – Tipping Fees
G & M Services $ 319.74 – Gas:183.74 Diesel:136.00
Motion-3753-15-Councillor D. Howell/Councillor K. Blackwood
Resolved that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
Jonathan Galgay MNL Candidate VP Info Only
New Business: Shed Permit – 119 Main St.
Approved as per policy.
Members
Business: Smoking
General Agreement to proceed with ordering the picnic tables that were previously approved. This could serve as a designated smoking area as smoking is not permitted on the bridge and there is no current designated smoking area.
ATV/dirt bike use
General Agreement that the Clerk/Manager would write the RCMP Corporal regarding the concerns with kids driving dirt bikes on the town roads.
Youth Delegates
Clerk/Manager to obtain information regarding the Youth Delegation Package for representation at the MNL Convention and bring back to next meeting for further discussion.
SAM Conference
Councillor L. Bailet and Clerk/Manager Dianne Goodyear will be attending the SAM Conference in Deer Lake on October 2nd – 4th, 2015.
Members
Business: Playground
The playground not being accessible to the public part of the summer and currently not accessible on evenings and weekends was discussed by members. With the exception of seven weeks during the summer when the Rec. Summer Students open and close the playground, the hours it is open is controlled by the School. No immediate solution to allow access during these periods was found.
Adjournment: Motion-3754-15-Deputy Mayor Peddle/Councillor D. Howell
Resolved that Council do now adjourn to meet again on Monday, September 28th, 2015 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 10:15 p.m.
