Thursday, July 31st, 2014
Minutes of a Special Public Meeting of Council held on Thursday, July 31st, 2014 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Dale Howell
Councillor Sam Winsor
Councillor Michel Bailet
Councillor Linda Bailet
Clerk/Manager Dianne Goodyear
Guest – Engineer Jim Harty
Absent: Councillor Kim Blackwood
Call to Order: Chair @ 7:30 p.m.
This meeting was called to discuss the options available for phase 1 of the Water and Sewer Project with the amount of funding approved. The Town applied for 2.5 Million in funding to cover phase 1 of the Water and Sewer Project. We have received approval for .5 Million. Therefore the amount of work that can be done during phase 1 will be significantly less than we had anticipated.
Mayor Howell welcomed Engineer Jim Harty and asked him to advise our options as to what we can actually accomplish this year with this amount of funding.
Mr. Harty advised that the tank would be approximately 60 ft. x 60 ft. x 10 ft. high with a covered roof and would cost approximately $500,000. The Outfall would cost approximately $50,000 and a Lift Station would cost approximately $75,000 (minimum).
Three options presented for Council’s perusal were:
- Start with the Outfall and complete as much of the tank as funding would allow
- Start installing new sewer lines and replacing the waterlines from the Post Office back to the Lift Station. This would allow the rock retrieved from blasting to be used as a foundation at the tank site.
- Start with the Outfall and install sewer lines and replace waterlines from Goodyear’s Hill back towards the Lift Station.
The land we require for installation and access to the tank and outfall is between the Light Pole at the top of Goodyear’s Hill (water side) to the location with a wooden structure on it which could have been used in the past for changing oil on vehicles. We need to acquire ownership of this property.
Motion-3564-14-Councillor S. Winsor/Councillor L. Bailet
Resolved to Install the Outfall and new water and sewer lines back from the Outfall towards the Lift Station until the funding is all used.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
It was agreed that more information regarding the Tank requirements and treatment options will be determined and brought back for Council’s consideration at a later date.
Mayor Howell declared the Meeting adjourned at 8:45 p.m.
Monday, July 21st, 2014
Minutes of the Regular Public Meeting of Council held on Monday, July 21st, 2014 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Councillor Dale Howell
Councillor Kim Blackwood (arrived late)
Councillor Sam Winsor
Councillor Michel Bailet
Councillor Linda Bailet
Clerk/Manager Dianne Goodyear
Guest – Corporal John Hedges
Absent: Deputy Mayor Marlene Peddle
Call to Order: Chair @ 7:30 p.m.
Agenda: Property Maintenance was added to the Agenda under Members Business.
Motion-3558-14-Councillor S. Winsor/Councillor D. Howell
Resolved that the Agenda be adopted as amended.
In favour: Mayor Howell Councillor D. Howell
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting of June 30th, 2014 which had been circulated to all members.
Motion-3559-14-Councillor L. Bailet/Councillor S. Winsor
Resolved that the Minutes of the Regular Council Meeting of June 30th, 2014 be adopted as circulated.
In favour: Mayor Howell Councillor D. Howell
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Guest: Corporal John Hedges
Mayor Howell welcomed Corporal Hedges to the Meeting. Corporal Hedges introduced himself and informed members that the Detachment is now fully staffed and they will all be residing in town. One of the main concerns identified in this area so far is ATV’s and Dirt Bikes on the road. This problem is currently being addressed. Corporal Hedges advised that roaming dogs/animals are also a concern. He said that goats and horses should be penned or tethered. If they are roaming and causing damage to property, the RCMP will address this problem as well. He advised that they are available and to call them with any concerns.
(Councillor Kim Blackwood arrived at the meeting at 7:55 p.m.)
Mayor Howell thanked Corporal Hedges for coming and he left the meeting at 8:05 p.m.
Business
Arising: Meeting with MHA Eli Cross
MHA Eli Cross met with Councillor Sam Winsor and Clerk/Manager Dianne Goodyear on July 9th regarding the problem in obtaining the Architect’s Stamp to proceed with the Electrical Tender on the Rec. Center. Mr. Cross is now attempting to resolve this issue and has already made contact with the Government Service Center. He will report back to Council after he has contacted all the appropriate people involved.
W/S Project
The Water and Sewer Project was also discussed with MHA Eli Cross. We had received funding and were waiting for the Minister’s approval to proceed with our Engineer and not have to submit a Request for Proposals for the Engineering Service. Mr. Cross made some calls and we have since been granted approval to engage the Town Engineer and we do not have to submit a Request for Proposals. The Town Engineer must now submit a Consulting Agreement to Municipal Affairs for their approval prior to any work commencing on the project. This is currently being worked on.
Curbside Collection/Garbage
Councillor Winsor spoke with Central Waste Management and the problem seems to be resolved. All garbage box covers were closed and lids put back on garbage cans during last week’s garbage collection.
Business
Arising: Waterline Flushing
Motion-3560-14-Councillor S. Winsor/Councillor D. Howell
Resolved that the waterline flushing would be done during the first couple weeks in May and the first couple weeks in November.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Insurance Premiums re Portable Equip.
Motion-3561-14-Councillor L. Bailet/Councillor K. Blackwood
Resolved to increase the insurance coverage for the Portable Fire Equipment to 100,000.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Street Lights
Newfoundland Power requested we identify the pole numbers that we want street lights installed on. Councillor Linda Bailet and the Clerk/Manager will identify the appropriate pole numbers.
Committees
Public Works: Chlorine Readings – June
Reviewed by members and found to be within the appropriate range.
Monthly Water Usage/Flow Data
Water usage has been fluctuating from 115,000 gals per day to 300,000 gals per day due to summer water usage – ie filling wells, swimming pools, watering lawns, etc.
Public Works: Vents, Valve/Curb Stop on Route 330
The vents and valve recently located by Trans & Works on our main waterline on Route 330 have been cleared and markers painted and posted for identification purposes. Outside Worker to keep this area cleared and identifiable at all times.
Fire Dept: Prank Call
RCMP is investigating the Prank Call and will report back to Council.
Fire on Trail
It was agreed to give the Fire Department members copies of the trail for future reference. Further to inform members to notify the Town Clerk/Manager following any future fire on any of the town properties. The Town Manager will then notify Council and the appropriate Committee Chairs as required.
Accounts
Payable:
NAPE $ 75.24 – Union Dues/June – Paid
Receiver General for Canada $2,513.85 – Payroll Remitt/June – Paid
CIBC Mellon $ 379.24 – Pension Prem/June – Paid
Sam Winsor $ 361.59 – Reimburse/Lawnmower – Paid
TRIO Benefits $ 319.32 – Health Premiums July - Paid
Tulk’s Home Hardware $1,684.23 – Gen Shed 1193; w/s sup (Paid)
EMCO Corporation $1,027.11 – Hydrant Supplies
Economy Printing Limited $ 42.94 – Permits
Bell Aliant $ 81.19 – Phone – Fire Dept.
NL Power $1,708.91 – Hydro – Street Lighting
Rockwater $1,062.20 – Chlorine
MAA $3,360.00 – 3rd Quarter Assessment Fees
CNWM $2,032.80 – Curbside Collection Fees – June
CNWM $3,162.80 – Tipping Fees/Clean up wk.– June
G & M Services $ 514.15 – Gas: Town 309; FD 205
Motion-3562-14-Councillor D. Howell/Councillor S. Winsor
Resolved that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
RCMP Quarterly Report Info Only
MNL Mid-Year Update Info Only
Env/Conserv Illegal Dumping Info Only
Members
Business: Changes to Municipalities Act
Tabled to Next Meeting.
Age Friendly Program Update
Reviewed by members and agreed that we need to focus on getting the over 65 age group to participate in this program. Agreement that individual contact needs to be made by the coordinator and more information about the program and future events needs to be provided during scheduled events. We will work with the coordinator to achieve this.
Property Maintenance – Added to Agenda
General discussion regarding other towns and cities ticketing property owners when their property is in disrepair. General Agreement that this is not possible for our town since we would need regulations in place and Enforcement Officers to ticket and enforce the regulations.
Adjournment: Motion-3563-14-Councillor D. Howell/Councillor M. Bailet
Resolved that Council do now adjourn to meet again on Monday, August 11th, 2014 at 7:30 p.m.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:30 p.m.
