Monday, June 29th, 2015
Minutes of the Regular Public Meeting of Council held on Monday, June 29th, 2015 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Dale Howell
Councillor Sam Winsor
Councillor Michel Bailet
Councillor Linda Bailet
Clerk/Manager Dianne Goodyear
Absent: Councillor Kim Blackwood
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-3717-15-Councillor D. Howell/Councillor M. Bailet
Resolved that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Meeting of June 15th, 2015 which had been circulated to all members.
Motion-3718-15- Councillor L. Bailet/Councillor S. Winsor
Resolved that the Minutes of the Regular Public Meeting of June 15th, 2015 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Fire Protection Beaver Cove
The Frederickton Local Improvement Committee has advised that they are not interested in collecting Fire Protection Fees from the Cabin Owners at Beaver Cove.
Motion-3719-15-Deputy Mayor Peddle/Councillor M. Bailet
Resolved that the Fire Department will not respond to fires at Beaver Cove.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
NL911 Bureau Inc. will be notified so they can make the necessary changes to their map.
Tender – W/S Project
Written confirmation has been received from Environment and Conservation that they will proceed with approval of Project # 17-MCW-15-00047 based on the knowledge that the sanitary sewer system will remain a dry system until some form of treatment has been installed on the sewage collection system.
Waterline @ Chlorination Chambers
Town Engineer and Representative Steve Philpott from Canada Pipe Company ULC will be inspecting the waterline at the Chlorination Chambers where it enters and exits the building on Tuesday, June 30th, 2015 to determine the cause of the waterline corrosion.
Admin. Asst/Back up Clerk
Letter was read from the former Admin. Assistant/Back up Clerk in which she stated that she was not interested in returning to work with the town.
Councillor D. Howell apologized to the Town Clerk/Manager for agreeing with Council to offer this position back at the meeting of June 15th, 2015. She said that in this case, she felt she should have supported the Clerk/Manager and the original decision made in the meeting on June 1st, 2015. Her apology was accepted.
Business
Arising: Rec Update
MHA Eli Cross advises that he has not been successful in his talks with the Ministers to date to obtain an architect stamp to proceed with the Electrical Tender on the Rec. Center. He has now taken our problem to the Premier’s Office and is waiting on a response from them to see how we proceed.
Committees
Public Works: Water Report/Boil Advisory Lifted
Water samples taken on June 15th, 2015 were satisfactory – Boil Advisory was lifted effective that date.
Water Quality Report
Satisfactory – THM’s and HAA’s are still slightly over the guidelines but lower than previous report.
Pavement
MHA Eli Cross advised that 1 km on Main Street South will be paved this summer from 3.5 to 4.5 km. mark. Paving includes new culverts, level the road, pulverize and pavement. Also, 1.6 km on highway from Main Point/Davidsville towards Gander Bay will be paved this summer.
Clean up Week
Members agreed that we need a defined clear set policy in place for the next clean up week. Councillor Winsor agreed to draft such a policy and bring to next meeting for consideration.
Fire Dept: Powerline Safety Course
The Powerline Safety Course scheduled for June 29th, 2015 was to take place in Aspen Cove, not Carmanville as originally understood. Five (5) of our Firefighters plan to attend.
FES Report
FES Report on all Municipal Fire Departments is available online at http://www.gov.nl.ca/fes/publications/.
Fire Dept: FF 1 Instructor Course
Motion-3720-Councillor L. Bailet/Councillor S. Winsor
Resolved that the town will pay the cost for the Fire Chief to complete the Fire Fighter 1 Instructor Course online as per his request.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Accounts
Payable:
Computer Shack Inc. $ 384.15 – Toners/Printer
Car Quest Auto Parts $ 20.09 – Tailgate Cable – P/U
NL Power $ 99.73 – Hydro – Fire Hall
NL Power $ 134.46 – Hydro – Mun. Bldg.
NL Power $ 138.67 – Hydro – Booster Stn.
NL Power $ 64.88 – Hydro – Chlor. Chamber
NL Power $ 41.79 – Hydro – Garage
Bell Mobility $ 35.82 – Phone – Cell
G & M Services $ 370.17 – Fuel – Town 270/FD 100
Bell Aliant $ 208.02 – Phone/Fax/Internet-Office
CIBC Mellon $ 385.56 – Pension Premium – June
NAPE $ 77.00 – Union Dues – June
Receiver General for Canada $2,384.25 – Payroll Remittance June
Motion-3721-15-Deputy Mayor Peddle/Councillor D. Howell
Resolved that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Members
Business: Summer Meeting Schedule
The meeting for July is tentatively scheduled for July 20th, 2015. The meeting for August will be scheduled at that meeting.
Authority to Pay Bills
Motion-3722-15-Councillor D. Howell/Councillor M. Bailet
Resolved that the Town Clerk/Manager be given authority to pay the bills during the summer period between meetings.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
CEEP Application
Deadline for application is July 24th, 2015. Suggestions for application include: repairs to the rink, build back steps at the Interpretation Center, and insulate floor and walls at Municipal Building. Deputy Mayor Peddle and Councillor S. Winsor will check the Rink work to be done and make a list of the items required. Any other suggestions regarding work that can be done on the program should be forwarded to the office to be included on the application.
Habitat Award Presentation
The Habitat Committee was recommended by the Stewardship Association of Municipalities for an environmental award. They won the Environmental Award in the Municipal Category and also received a $1,000.00 cheque. Mayor Howell will present the award at the Canada Day Celebrations to be held at the Interpretation Center on July 1st.
Conference Calls with SKYPE
Councillor M. Bailet distributed pamphlets on conference calling with SKYPE. Further research is required regarding the security aspect with SKYPE. It was also agreed to check the cost of conference calling by telephone and bring results back to future meeting.
Members
Business: Summer Students
Hiring committee for the summer student positions will be: Town Clerk/Manager, Councillor D. Howell and Councillor M. Bailet. Interviews will be held on Thursday, July 2nd at 7 p.m.
Adjournment: Motion-3723-15-Councillor S. Winsor/Councillor M. Bailet
Resolved that Council do now adjourn to meet again on Monday, July 20th, 2015 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:50 p.m.
Monday, June 15th, 2015
Minutes of the Regular Public Meeting of Council held on Monday, June 15th, 2015 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Dale Howell
Councillor Kim Blackwood
Councillor Sam Winsor
Councillor Michel Bailet
Councillor Linda Bailet
Clerk/Manager Dianne Goodyear
Guest: Cheryl Blackwood
Call to Order: Chair @ 7:30 p.m.
Agenda: “Trailer and Pickup” was added to the Agenda under “Public Works” and “Kim Blackwood – Previous Meeting Process” was added to the Agenda under “Members Business”.
Motion-3710-15-Councillor K. Blackwood/Councillor M. Bailet
Resolved that the Agenda be adopted as amended.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting of June 1st, 2015 which had been circulated to all members.
Motion-3711-15-Councillor D. Howell/Deputy Mayor Peddle
Resolved that the Minutes of the Regular Council Meeting of June 1st, 2015 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor S. Winsor
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Guest: Cheryl Blackwood was welcomed to the Meeting by Mayor Howell and given the opportunity to address her concern.
(Councillor Kim Blackwood left the Meeting at 7:30 p.m. due to a Conflict of Interest)
Motion-3712-15-Councillor S. Winsor/Deputy Mayor Peddle
Resolved to enter into a “Closed Session” as the concern was of a confidential and personal nature.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
After her presentation Mayor Howell thanked Cheryl for coming and she left the meeting at 7:40 p.m.
General Agreement to offer her the position back with the understanding that time refused or not available for work will be documented and there could be further consequences.
Motion-3713-15-Councillor S. Winsor/Councillor M. Bailet
Resolved to enter into an “Open Session” for the remainder of the Meeting.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor S. Winsor
Councillor M. Bailet Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
(Councillor K. Blackwood returned to the meeting at 8:05 p.m.)
Business Arising: Harbour Authority Garbage
Councillor Blackwood clarified the points made in the previous letter from the Harbour Authority requesting a decrease in the amount they are charged by the town to pick up their garbage.
(Councillor K. Blackwood then left the meeting at 8:15 p.m. due to a Conflict of Interest)
General Agreement that there would be no change to the previous Motion # 3706-15 that being: If the existing contract is not suitable, Council will no longer pick up their garbage and they will have to make other arrangements.
(Councillor K. Blackwood returned to the meeting at 8:18 p.m.
W/S Tender
Members were informed that Environment and Conservation will clear the Tender for our W/S Project with the provision that a Tank has to go on before the Lift Station is hooked up. Further that Secondary Treatment will be required when there are 110 houses on the system.
Committees
Finance: Property Tax/Shed
General Agreement that the Property Tax adjustment will be effective from the date the notice was received in writing.
Public Works: Chlorine Feed Pump
Members were informed that the Chlorine Feed Pump is not working and is being sent back to Kean’s Pump Shop to see if it can be repaired.
Warranty coverage will be checked into as well. Results will be brought back to Council.
Waterline @ Chlorination Chamber
A Representative from Canada Valve visited the Chlorination Chamber and took pictures of the corrosion on the Main Waterline. He is checking the problem with their company to determine what caused the corrosion and how to correct or repair the Waterline. He advised that there is still strength in the Pipe and it should not break anytime soon.
Illegal Dumping NC Head
Members were informed that there was illegal dumping on Noggin Cove Head and it has been cleaned up and taken to the Transfer Station.
Public Works: Clean up week/garbage bags
Members were informed that the Transfer Station Worker had informed the Town Worker that black or green bags could be used during clean up week for waste other than household garbage. However, Central Waste Management advised in an email that clear bags had to be used during clean up week for waste other than household garbage.
General Agreement that we would pick up waste, with the exception of leaves and grass, in any colour garbage bags during clean up week.
It was further agreed that we should specify in the next schedule for clean up that waste that is not separated according to the schedule will not be picked up.
Trailer and Pickup (Added to the Agenda)
Members were informed that there is a trailer and pickup parked in the turnaround at Noggin Cove Head. Owner needs to be found and advised that it has to be removed. Results will be brought back to Council.
Fire Dept: Fire Chief
An email was received from Acting Fire Chief Nathanael White with a copy of his Gold Seal Certificate for NFPA 1001, Standard for Firefighter 1. As the highest certified firefighter in the department he has requested the position of Fire Chief.
Motion-3714-15-Councillor K. Blackwood/Councillor L. Bailet
Resolved now that he is trained and certified he would be given the position of Fire Chief.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
BBQ/Expense
Council has been invited to the Fire Department’s Annual BBQ on June 27th. General Agreement that if their expenses run a little over $100.00 for this event, it does not have to go back to Council for approval.
Following the Volunteer Social, there was 3 dozen beer left over. General Agreement to donate 1 ½ doz. of this beer to the Fire Dept. for their BBQ and the other 1 ½ doz. beer to the Habitat Committee.
Pickup Paint Job
Two more quotes are required on the paint job for the pickup and General Agreement that if the Outside Worker was on holidays and the part time worker was covering, to check with him to see if he could do the job at no extra cost to the town or the Fire Dept.
Accounts
Payable:
CIBC Mellon $ 496.42 – Pension Premiums May (Paid)
NAPE $ 84.09 – Union Dues May (Paid)
Receiver General for Canada $3,159.15 – Payroll Remittance May (Paid)
EMCO $ 375.19 – Water Supplies
EMCO $ 56.29 – Water Supplies
Central Office Equipment $ 34.77 – Office Supplies
Central Office Equipment $ 99.33 – Photocopier Toner
TRIO $ 317.60 – Health Premiums June
CNWM $ 1,318.62 – Tipping Fees – May
Tulk’s Home Hardware $ 32.86 – Water & Garage Supplies
Bell Aliant $ 75.37 – Phone – Fire Dept.
Central Cashier’s Office $ 25.00 – Annual License
D & M Services Ltd. $ 299.45 – Class A/Waterline Repairs
G & M Services $ 350.02 – Diesel 141, Gas 209.02
Dianne Goodyear $ 21.82 – Reimburse Jan/Kitchen Supplies
Motion-3715-15-Deputy Mayor Peddle/Councillor S. Winsor
Resovled that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence
From Regarding Action
CNWM Audit 2014 Info Only
Service NL Highway Inspection Info Only
Gander International Airport New Air Terminal Bldg. Send Letter of Support
MNL Youth Engagement Request materials/Post at School
United Church of Canada Town Pins Send 100 Pins as Requested
New Business: Shed Permit # 1
Permit request to build shed at 341 Main Street South was approved as per policy.
Shed Permit # 2
Permit request to build shed at 346 Main Street was approved as per policy.
Members
Business: Community Sustainability Partnership
Information regarding the Community Sustainability Partnership was copied and circulated to all members for their information and retention. Any questions regarding this topic can be brought back to a future meeting for discussion.
Community Healthy Living Fund
Further research is required regarding this new funding to see if there is anything the town can avail of.
Garden Tea Party
General Agreement that the Town will sponsor a Seniors (50+) Garden Tea Party during the Summer Festival. Councillor D. Howell will coordinate this event.
Clerk/Manager Medical Appointment
Members were informed that the Clerk/Manager has Medical Appointments scheduled for June 18th and July 8th. Back up will be called in to cover during these absences.
Hiring Committee
The Hiring Committee for the position posted will consist of: Mayor Howell, Councillor D. Howell and Councillor M. Bailet. Backup, if required to replace a member who is not available, will be Councillor K. Blackwood.
Members
Business: Councillor Kim Blackwood – Previous Meeting Process
Councillor K. Blackwood questioned why she was informed of Council’s decision when she returned from a Conflict of Interest regarding the first item from the previous meeting but was not informed of the decision regarding the second item. She was informed that the information from the first decision would have gone to her directly anyway but the information from the second decision would not have been sent to her but to the person directly involved.
Further she questioned the Motion to Adjourn was made before she got back to the meeting. As it was the last item on the Agenda, the motion was made in haste, prior to her return and certainly not intentional.
Adjournment: Motion-3716-15-Councillor D. Howell/Deputy Mayor Peddle
Resolved that Council do now adjourn to meet again on Monday, June 29th, 2015 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Monday, June 1st, 2015
Minutes of the Regular Public Meeting of Council held on Monday, June 1st, 2015 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Dale Howell
Councillor Kim Blackwood
Councillor Sam Winsor
Councillor Michel Bailet
Clerk/Manager Dianne Goodyear
Absent: Councillor Linda Bailet
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-3703-15-Councillor K. Blackwood/Councillor M. Bailet
Resolved that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting of May 11th, 2015 which had been circulated to all members.
Motion-3704-15-Councillor D. Howell/Councillor S. Winsor
Resolved that the Minutes of the Regular Council Meeting of May 11th, 2015 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Fire Dept. Complaint
This issue has been resolved. There were some good points brought forward from the firefighter who made the complaint. The liaisons are attending the Fire Department meetings on a regular basis.
Rack – FD Pickup
Motion-3705-15-Councillor K. Blackwood/Councillor D. Howell
Resolved to give approval to the Fire Department to purchase the steel required and proceed with construction of the Rack for the Fire Department Pickup.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Committees
Finance: Harbour Authority Garbage
(Councillor K. Blackwood left the meeting at 7:43 p.m. due to a conflict of interest)
Motion-3706-15-Councillor S. Winsor/Deputy Mayor Peddle
Resolved that if the existing contract is not suitable, Council will no longer pick up their garbage and they will have to make other arrangements. Furthermore, the Harbour Authority should be made aware that all garbage must be sorted in the appropriate clear/blue bags.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor S. Winsor
Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
(Councillor K. Blackwood was invited back and returned to the meeting at 7:56 p.m.)
Finance: Delinquent Property/Sale
One of the properties that the town is in the process of taking over has damage done to the windows and doors are open. Outside Worker will check it out and report back. General Agreement to proceed with legal to obtain ownership of the other property. Further to find out if relatives can then purchase the property without it going to auction or if the town has to auction it off.
W/S Project 17-MCW-15-00047
A letter received from Municipal Affairs gave approval for residential dwellings to be serviced to within 1.5 meters of the structure. Further that a cost recovery fee of $500.00 per household to offset the project costs must be collected under this approval.
Motion-3707-15-Councillor S. Winsor/Deputy Mayor Peddle
Resolved to inform the Town Engineer that the Tender Documents must be prepared immediately for an immediate call of Tenders.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Public Works:Water Report
Satisfactory
Line Flushing
General Agreement that Line Flushing will take place next week. Notices of the Flushing and Boil Order Notices will be posted to this effect.
Water leak repair – driveway
General Agreement to get a couple loads of crushed stone to restore the driveway to its original condition prior to the waterline repair.
Chlorine Readings – May
Readings were satisfactory and within the recommended guidelines for the month of May.
Public Works:Water Usage & Flow Data – May
Average water usage for May was between 149,900 and 150,000 gals/day.
Accounts
Payable:
CNWM $2,115.30 – Collection Fees – May
NL Power $1,717.22 – Hydro – Street Lighting
NL Power $ 391.61 – Hydro – Fire Hall
NL Power $ 200.79 – Hydro – Booster Stn.
NL Power $ 264.27 – Hydro – Mun. Bldg.
NL Power $ 80.16 – Hydro – Chlor. Chambers
NL Power $ 79.29 – Hydro – Garage
Pennell’s Service Station $ 67.51 – Tires/Antifreeze
C.H. Parsons & Sons Ltd. $ 180.80 – FD Van Inspection
G & M Services $ 409.45 – Gas – Town
Rockwater $1,168.42 – Chlorine
Bell Mobility $ 38.20 – Phone – Cell
Bell Aliant $ 214.45 – Phone, Fax, Internet – Office
Motion-3708-15-Councillor S. Winsor/Councillor D. Howell
Resolved that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
Gov’t of Canada Prime Minister’s Volunteer Awards Info Only
New Business:Permit to build shed
Permit to build shed at 114 Main Street was approved as per policy.
New Business:Permit to build shed
Permit to build shed at 190 Main Street was approved as per policy.
Permit to build garage
Permit to build a garage at 22 Noggin Cove Road was denied as it does not meet the town’s guidelines. The resident will be informed he has the right to appeal this decision or he can change the size of the garage to meet the town’s guidelines.
Application for Development
Application for Development was approved pending approval of all other relevant government departments.
Members
Business: Environmental Award – Habitat
Members were informed that the Habitat Committee won an Environmental Award and $1,000 which will be presented at our Canada Day Celebration.
Admin Assistant/Part time Clerk
(Councillor K. Blackwood left the meeting at 8:50 p.m. due to a conflict of interest)
General Agreement that the Admin. Assistant/Part time Clerk be notified in writing that given the fact that she is not available, we have no choice but advertise the position.
Adjournment: Motion-3709-15-Deputy Mayor Peddle/Councillor D. Howell
Resolved that Council do now adjourn to meet again on Monday, June 15th, 2015 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor S. Winsor
Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:55 p.m.
