Thursday, October 19th, 2017
Minutes of the Regular Public Meeting of Council held on Thursday, October 19th, 2017 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Shawn Budgell
Councillor Dwight Day
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Absent: Councillor Gordon Blackwood
Councillor Michael Wheaton
Call to Order: Chair @ 7:30 p.m.
Agenda: “2018/2019 Capital Works” was added to the Agenda under “Finance”.
Motion-4143-17-Deputy Mayor Peddle/Councillor S. Budgell
Resolve that the Agenda be adopted as amended.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of October 10th, 2017 which had been circulated to all members.
Motion-4144-17-Councillor S. Budgell/Councillor D. Day
Resolve that the Minutes of the Regular Public Council Meeting of October 10th, 2017 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: OH&S/WHSCC Compliance
Motion-4145-17-Councillor D. Howell/Councillor D. Day
Resolve to proceed with Motion 4137-17 as stated in the Minutes of October 10th, 2017.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
W/S Project – New hookups
Members were informed residents are questioning the capability of connecting to the new sewer lines for residences on the water side of the road. Consultations with the Town Engineer confirmed there are no issues in connecting to the sewer line for residences on either side of the road.
Committees
Finance: 3rd Quarter Reports
The 3rd Quarter Reports for 2017 were circulated to and reviewed by members. Overall the town is in good standing for the remainder of the year.
Business Tax
Motion-4146-17-Deputy Mayor Peddle/Councillor D. Howell
Resolve to enter a “Closed Session” to discuss this topic.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion
Motion-4147-17-Deputy Mayor Peddle/Councillor D. Howell
Resolve to return to an “Open Session” for the remainder of the meeting.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Motion-4148-17-Deputy Mayor Peddle/Councillor D. Howell
Resolve that Council’s Policy regarding the Closure of Business stands as previously notified on June 29/17.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
2018/2019 Capital Works
Motion-4149-17-Councillor D. Howell/Deputy Mayor Peddle
Resolve to apply for the 2018/2019 Capital Works W/S Project, Phase 3 as per previous application with updated information from the Town Engineer.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Public Works: Water Report
Satisfactory.
Public Works: Boil Water Advisory
Members were informed that there is a partial Boil Water Advisory currently in place from Noggin Cove Road to Noggin Cove Head due to the new waterline installations. Notices to this effect were hand delivered to each household by the Contractor. Members were also informed that a Boil Water Advisory for the whole community will be effective October 30th, 2017 due to the pigging of the waterlines. Notices to this effect will be mailed to all residents this week.
Car Wrecks
Complaints from citizens regarding car wrecks were brought forward. Information regarding free disposal of car wrecks will be put on the town website and included in the Fall Newsletter.
Geese
Complaints from citizens regarding Geese were brought forward. There is information available at the town office and on the town website on ways to deter the geese from property. The other solution is for people to stop feeding them.
Fire Dept: FES Inspection
Members were informed that the Fire Department Re-assessment was conducted by FES Fire Protection Officer Tony Rose on October 18th, 2017. A complete report will be forwarded to the town upon completion.
Accounts
Payable:
Rockwater $1,482.12 – Chlorine
Central Office Equipment $ 22.76 – Office Supplies
Computer Shack $ 344.97 – Color Toners
Computer Shack $ 126.49 – Black Toner
Motion-4150-17-Councillor D. Howell/Councillor D. Day
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence
From Regarding Action
L. Guinchard Liberal Nomination Info only.
New Business: Shed Permit
The request for a Shed Permit at 156 Main Street was approved as per Policy and the Accessory Building Permit Regulations.
Members
Business: Members travel re training
Members were informed of Council’s Policy regarding travel and meal allowances and hotel accommodations regarding travel. Further that members usually carpool when more than one member is attending training/conventions.
Adjournment: Motion-4151-17-Councillor D. Howell/Councillor D. Day
Resolve that Council do now adjourn to meet again on Monday, November 6th, 2017 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:05 p.m.
Tuesday, October 10, 2017
Minutes of the Elections for Mayor and Deputy Mayor and the First Meeting of the New Council for 2017-2021 held on Tuesday, October 10, 2017 in Council Chambers.
Attendees: Dwight Day Shawn Budgell Marlene Peddle
Keith Howell Gordon Blackwood Dale Howell
Michael Wheaton Dianne Goodyear
Mayor Election (Moved to beginning of Meeting):
Returning Officer welcomed everyone to the meeting and conducted the Election for the position of Mayor at 7:30 p.m.
Keith Howell was nominated by Gordon Blackwood and seconded by Dale Howell. He accepted the Nomination.
Shawn Budgell was nominated by Michael Wheaton and seconded by Marlene Peddle. He declined the Nomination.
Michael Wheaton was nominated by Shawn Budgell and seconded by Dwight Day. He accepted the Nomination.
There were no other nominations for Mayor so the Returning Officer declared Nominations Closed and a vote was taken by Secret Ballot.
The results were: 4 Votes for Keith Howell for Mayor
3 Votes for Michael Wheaton for Mayor
Keith Howell was declared Mayor.
Deputy Mayor Election:
The Returning Officer conducted the Election for the position of Deputy Mayor.
Marlene Peddle was nominated by Dale Howell and seconded by Gordon Blackwood.
She accepted the Nomination.
Michael Wheaton was nominated by Shawn Budgell and seconded by Dwight Day. He accepted the Nomination.
Gordon Blackwood was nominated by Keith Howell. He declined before the nomination was seconded.
There were no other nominations for Deputy Mayor so the Returning Officer declared Nominations Closed and a vote was taken by Secret Ballot.
Deputy Mayor Election:
The results were: 4 Votes for Marlene Peddle for Deputy Mayor
3 Votes for Michael Wheaton for Deputy Mayor.
Marlene Peddle was declared Deputy Mayor.
Swearing in of new Council:
All members completed an “Oath of Office” and were given a copy for their records. The originals will be attached to the official Minutes.
Campaign Disclosure Statements:
All members completed Campaign Disclosure Statements which will be attached to the official Minutes.
Annual Disclosure Statements:
All members completed the Annual Disclosure Statements which were then reviewed by members and will be filed as per the Municipalities Act requirements.
All members were given Binders containing the Municipalities Act, Councillor’s Handbook and information relevant to conducting Council Business. A brief overview of the information contained was presented to members.
The Election requirements concluded at 8:15 p.m. and the Chair was passed to Mayor Howell to begin the Regular Public Meeting of Council.
Regular Public Meeting Tuesday, October 10th, 2017
Minutes of the Regular Public Meeting of Council held on Tuesday, October 10th, 2017 in Council Chambers.
Attendees: Mayor Keith Howell (Chair) Deputy Mayor Marlene Peddle
Councillor Shawn Budgell Councillor Dwight Day
Councillor Dale Howell Councillor Gordon Blackwood
Councillor Michael Wheaton Clerk/Manager Dianne Goodyear
Call to Order: Chair @ 8:20 p.m.
Agenda: “Street Lights” was added to the Agenda under “Public Works”.
Motion-4136-17-Councillor D. Howell/Councillor G. Blackwood
Resolve that the Agenda be adopted as amended.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor D. Howell Councillor G. Blackwood
Councillor M. Wheaton
Opposed: 0
Abstaining: 0
Motion Carried.
Committees
Finance: OH&S/WHSCC Compliance
Motion-4137-17-Councillor D. Howell/Councillor S. Budgell
Resolve to check Colleges for a Safety Officer Student Work Term to develop the OH&S/WHSCC Manual to meet compliance. If not successful, the position will be posted.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor D. Howell Councillor G. Blackwood
Councillor M. Wheaton
Opposed: 0
Abstaining: 0
Motion Carried.
Further to the above motion, it was agreed to review and evaluate after 1 month and that the rate of pay would be negotiable.
Finance: Capital Works Application 2017-2018
A letter was received and read from Municipal Affairs stating that our 2017-2018 Capital Works Application (Phase 3 of the Water/Sewer Project) was not approved.
Public Works: Water Report
Satisfactory.
W/S Project
Motion-4138-17-Councillor G. Blackwood/Councillor M. Wheaton
Resolve that the connection of 284 Main Street to the Sewer (originally planned for Phase 1) would be approved for this Phase as per request from Engineer.
In Favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor D. Howell Councillor G. Blackwood
Councillor M. Wheaton
Opposed: 0
Abstaining: 0
Motion Carried.
Motion-4139-17-Deputy Mayor Peddle/Councillor D. Day
Resolve to accept the Request for Exemption to the Sewer Tax for the 3 houses (171, 173 and 175 Main Street) already deemed not feasible by the Engineer. Going forward, any request for Exemption must be made in writing and will be assessed individually.
In Favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor D. Howell Councillor G. Blackwood
Opposed: 1 - Councillor M. Wheaton
Abstaining: 0
Motion Carried.
Screens @ Pond
Pictures and reports of the cleaning of the Screens at the Pond on September 12th and October 5th were presented to and reviewed by members.
It was agreed to check prices on new screens and bring results back to the next meeting for further discussion.
Public Works: Chlorine Readings Sept.
The Chlorine Readings for September were presented to and reviewed by members and found to be consistent and within guidelines.
Monthly Water Usage/Flow Data
The monthly water usage for September was 160,849 gal/day.
Fall Clean up
Fall Clean-up will be scheduled during the week of October 23 – 27, 2017. Notices will be mailed to homeowners.
Line Flushing
Motion-4140-17-Councillor G. Blackwood/Councillor D. Day
Resolve to Pig Lines during the week of Oct. 30 – Nov. 3, 2017.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor G. Blackwood
Councillor D. Howell Councillor M. Wheaton
Opposed: 1 – Deputy Mayor Peddle
Abstaining: 0
Motion Carried.
Members were informed by the Clerk/Manager that the Water Resource Trainer and Town Engineer had both recommended to the previous council not to pig lines due to the age and size of our existing lines.
Street Light (Added to Agenda)
Members were informed the Street Light by 69 Main Street is out.
Fire Dept: 2017 Fire Protection Financial Application
A letter was received from Fire and Emergency Services stating that our application for funding from the Provincial Fire Protection Financial Assistance Program for 2017-2018 was not approved.
Fire Call – School
Councillor M. Wheaton declared a potential Conflict of Interest and left the meeting at 9:45 p.m. A letter was read from the School Council regarding the smoking area between the ball field and playground being used as a hangout and there have been several fire calls to the area. They have asked the town look into the matter and that a full investigation be completed. Further research is required and the results will be brought back to the next meeting to which members of the School Council will be invited as per their request. Councillor M. Wheaton returned to the meeting at 10:00 p.m.
Accounts
Payable:
NL Power $1,744.85 – Hydro – Street Light (paid)
NL Power $ 100.38 – Hydro – Fire Hall (Paid)
NL Power $ 115.10 – Hydro – Mun Bldg. (Paid)
NL Power $ 32.94 – Hydro –Chlor Cham (Paid)
NL Power $ 121.29 – Hydro – Booster St (Paid)
NL Power $ 38.39 – Hydro – Garage (Paid)
CNWM $2,352.80 – Tipping Fees (August)
Central Office Equipment $ 121.36 – Office Supplies
Bell Aliant $ 76.70 – Phone – Fire Dept.
Bell Aliant $ 242.86 – Phone/Fax/Internet-Office
Bell Mobility $ 36.45 – Phone – Cell
Gander Bay Building Supplies $ 317.26 – Sonotubes-Picnic Area
Computer Shack $ 597.94 – Toners – Printer
Tulk’s Home Hardware $ 192.84 – Garage Supplies
G & M Services $ 307.00 – Gas – Town
Receiver General for Canada $2,890.00 – Payroll Remittance
CIBC Mellon $ 496.18 – Pension Premiums
TRIO $ 354.50 – Health Premiums (August)
NAPE $ 75.90 – Union Dues
CNWM $1,882.20 – Tipping Fees (Sept.)
CNWM $2,161.52 – Curbside Fees (Sept.)
TRIO $ 354.50 – Health Premiums (Oct.)
Municipal Assessment Agency $3,311.00 – 4th Quarter Assess. Fees
Motion-4141-17-Deputy Mayor Peddle/Councillor G. Blackwood
Resolve that the outstanding accounts be paid in full as presented.
In Favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor D. Howell Councillor G. Blackwood
Councillor M. Wheaton
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence
From Regarding Action
MHA Derrick Bragg Meet and Greet Oct. 26 Inform TCM if attending
MAA Call for Nomination Info Only
Churence Rogers Liberal Nomination Info Only
Members
Business: Councillor Orientation
Two Councillor Orientation sessions are scheduled as follows:
November 15th – Wednesday - Gander – 9 a.m. to 4:30 p.m.
November 25th – Saturday – Grand Falls Windsor – 9 a.m. to 4:30 p.m.
Mayor Howell, Deputy Mayor Peddle, Councillor D. Howell, Councillor D. Day, Councillor S. Budgell, Councillor G. Blackwood and Clerk/Manager D. Goodyear have all agreed to attend the November 25th session in Grand Falls-Windsor and will be registered. Councillor M. Wheaton will inform TCM which session he is available to attend within the next couple of days.
Committees
The following Committees were set up by volunteer of members.
Finance Public Works
Deputy Mayor Peddle Councillor G. Blackwood
Councillor M. Wheaton Councillor M. Wheaton
Councillor D. Day
Fire Department Recreation
Councillor S. Budgell Councillor D. Howell
Councillor M. Wheaton Councillor G. Blackwood
Habitat Economic Development
Councillor D. Howell Councillor D. Day
Deputy Mayor Peddle Councillor S. Budgell
Mayor Howell is ex-officio member on all Committees.
Signing Authorities for the Town:
- Mayor Howell
- Deputy Mayor Peddle
- Councillor M. Wheaton
SAM Convention (Designate)
The SAM Representative for Council to attend the SAM Conference in Grand Falls-Windsor on October 20th and 21st, 2017 is Councillor D. Howell. Clerk/Manager D. Goodyear will also attend this Conference.
Members
Business: CNWM Representative
Mayor Howell accepted the nomination to be the CNWM Representative on behalf of the Town.
MNL Convention
The MNL Convention is scheduled in Corner Brook for November 2 – 4, 2017. Mayor Howell and Councillor D. Howell agreed to attend on behalf of Council. Any other member available to attend can notify the office within the next couple of days to get registered.
Adjournment: Motion-4142-17-Deputy Mayor Peddle/Councillor D. Howell
Resolve that Council do now adjourn to tentatively meet again on Monday, October 23rd, 2017 at 7:30 p.m.
In Favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Day
Councillor D. Howell Councillor G. Blackwood
Councillor M. Wheaton
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 10:50 p.m.
