Thursday, October 30th, 2014
Minutes of a Special Meeting of Council held on Thursday, October 30th, 2014 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Dale Howell
Councillor Kim Blackwood
Councillor Sam Winsor
Councillor Michel Bailet
Clerk/Manager Dianne Goodyear
Absent: Councillor Linda Bailet
Call to order:Chair @ 7:30 p.m.
This Meeting was called to discuss the applications for the 2015/2016 Capital Works Program and the New Building Canada Fund. The estimated cost for the next phase of the Water/Sewer Project was received on October 29th at $2,886,498.07.
Motion-3604-14-Councillor K. Blackwood/Councillor D. Howell
Resolved to complete the 2015/2016 Capital Works Application to apply for the Water/Sewer Project, Phase 2 in the amount of $2,886,498.07 on a 90/10 split. This funding will cover the cost of a Treatment Plant and provide 27 services with sewer and new waterlines.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Motion-3605-14-Councillor K. Blackwood/Councillor M. Bailet
Resolved to complete an application for the New Building Canada Fund for the Water/Sewer Project, Phase 2 in the amount of $2,886,498.07. This funding will cover the cost of a Treatment Plant and provide 27 services with sewer and new waterlines.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Motion-3606-14-Councillor D. Howell/Councillor S. Winsor
Resolved that the meeting be adjourned.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 7:45 p.m.
Tuesday, October 28th, 2014
Minutes of a Special Meeting of Council held on Tuesday, October 28th, 2014 in Council Chambers.
Attendees: Councillor Sam Winsor (Chair)
Councillor Kim Blackwood
Councillor Michel Bailet
Councillor Linda Bailet
Clerk/Manager Dianne Goodyear
Absent: Mayor Keith Howell
Deputy Mayor Marlene Peddle
Councillor Dale Howell
Call to order:Chair @ 7:30 p.m.
This Meeting was called to discuss the following issues:
- - The Amendment to the Community Enhancement Employment Program Application
- - The Bear Problem on Noggin Cove Road and the Interpretation Trail.
CEEP Amendment Application
We have received approval for $25,000. Because this amount is much less than what we originally applied for, we have to submit an amended application. The approved amount of $25,000 will give us 400 hours for a Carpenter/Foreman and 1107 hours for Labourers.
Because the Rec. Center is unlikely to be available to complete all the renovations we had planned, we have also included work to be done at the Interpretation Center on our amended application. This additional work would involve replacing siding on the Center, constructing steps to the existing patio on the back of the building, and reinforcing the rails on the existing patio.
Motion-3602-14-Councillor L. Bailet/Councillor K. Blackwood
Resolved that Council hereby accepts this offer of funding for Project Number 17-CEEP-15-204: Municipal Reconstruction and Beautification from the Community Enhancement Employment Program for $25,000.00 in the provincial district of Bonavista North.
In favour: Councillor S. Winsor
Councillor K. Blackwood
Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
It was further agreed that the project would start this Monday, November 3rd, 2014 if approval is received and the pit run can be delivered by that time.
Bear Problem
Discussion regarding a bear problem on Noggin Cove Road and signs of a bear on the walking trail which creates a concern for the public who are walking the trail.
Motion-3603-14-Councillor K. Blackwood/Councillor M. Bailet
Resovled that the town contact the Dept. of Wildlife on behalf of our residents and convey the need for them to do surveillance in this area.
In favour: Councillor S. Winsor
Councillor K. Blackwood
Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 7:45 p.m.
Monday, October 20th, 2014
Minutes of the Regular Public Meeting of Council held on Monday, October 20th, 2014 in Council Chambers.
Attendees: Deputy Mayor Marlene Peddle (Chair)
Councillor Dale Howell
Councillor Sam Winsor
Councillor Michel Bailet
Councillor Linda Bailet
Clerk/Manager Dianne Goodyear
Absent: Mayor Keith Howell
Councillor Kim Blackwood
Call to Order: Chair @ 7:30 p.m.
Agenda: “Remote Attendance” was added to the Agenda under “Members Business”.
Motion-3597-14-Councillor S. Winsor/Councillor M. Bailet
Resolved that the Agenda be adopted as amended.
In favour: Deputy Mayor Peddle Councillor D. Howell
Councillor S. Winsor Councillor M. Bailet
Councillor L Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Deputy Mayor Peddle asked if there were any errors or omissions to the Minutes of the Regular Council Meeting of October 6th, 2014 which had been circulated to all members.
Motion-3598-14-Councillor L. Bailet/Councillor D. Howell
Resolved that the Minutes of the Regular Council Meeting of October 6th, 2014 be adopted as circulated.
In favour: Deputy Mayor Peddle Councillor D. Howell
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Rec Electrical Tender Update
MHA Eli Cross met with the new Minister of Government Services at the MNL Convention. Copies of all documents related to the Rec Tender Problem and an official request for an inspection of the building had been forwarded to the previous Minister of Government Services about a month ago. The assistant to the previous Minister is meeting with the new Minister of Government Services to go over the documents and see if they can resolve this issue. There should be an update within the next few days.
W/S Update
Town Engineer advised that the Tender has not been called for the W/S Project (Sewer Outfall) and he doesn’t expect it to be called till early Spring and be ready to start by May 1st, 2015. He said he has been unable to do the Tender Call until the type of plant/treatment was decided as that would determine how the outfall has to be done – the Outfall Tender Call has to match the plant that needs to go there.
Motion-3599-14-Councillor S. Winsor/Councillor M. Bailet
Resolved that we write the Town Engineer outlining Council’s displeasure with the course of action that has taken place to date.
In favour: Deputy Mayor Peddle Councillor D. Howell
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Capital Works Application
The deadline for the Capital Works Application has been extended until October 31, 2014.
Noggin Cove /Amalgamation Update
General Agreement to write the Noggin Cove LSD Committee and inform them clarification has been received from Municipal Affairs – that being that Amalgamation was just one of the options presented to them at their Public Meeting last fall. Further to inform them that if and when they have a majority community vote in favour of either amalgamation or the supply of water they should then present their request in writing for Council’s consideration.
Committees
Public Works: Water Report
Not received from Government Services
Chlorine Reading Location
The outside tap has not been available to take the chlorine readings at George Morgan’s house for quite some time due to ongoing renovations. The readings have been taken from the outside tap at Bruce Tulk’s house during this period and this site is more convenient. General Agreement that the down harbor Chlorine Reading Site would be permanently changed from George Morgan’s to Bruce Tulk’s.
Fire Dept/Rec: Community Bonfire/Clean-up
General Agreement that the Fire Dept. and Rec. Committee Members can have a Community Bonfire in the beach area of Jason and Tammy Mouland’s property. It was further agreed that any wood collected during clean up week could be stored and used for their bonfire.
Land Based Marine Fire Fighting Training
The Fire Dept. Members are asking permission to host a Land Based Marine Fire Fighting Course at our Fire Hall on November 8th and 9th, 2014. Further research is required.
Mutual Aid Meeting/Lewisporte
The latest Mutual Aid Meeting was held on Sunday, Oct. 19th, 2014 in Lewisporte.
Accounts
Payable:
MAA $3,360.00 – 4th Quarter Assessment Fees
Car Quest $ 322.03 – Calipers – Fire Van
EMCO $1,270.44 – Waterline Supplies
Pennell’s Service Station $ 140.12 – FD P/U – Brakelines; G Trailer Bolts
Motion-3600-14-Councillor S. Winsor/Councillor M. Bailet
Resolved that the outstanding accounts be paid in full as presented.
In favour: Deputy Mayor Peddle Councillor D. Howell
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
MAA Ballot – Central Director Hold for Bios
RCMP Nuisance Animals Info Only
Members
Business: MNL Convention Overview
Some of the topics discussed at the MNL Convention were:
- Townsuite – New Mapping – to be considered when w/s is complete
- Adaptation re: Climate Change – Planning/Infrastructure
- Tourism – workshops available of interest to Habitat
- Fisheries – threats to fish species & self-assessment re pollution
- Privacy
- Fiscal Framework
- Safety Council – our region is working on regional training needs
- Resolutions – will be distributed to members
FCM – Home Town Hero Program
Communities can register on the FCM Website for a Home Town Hero Program where they can showcase their community with photos, stories, history, etc. General Agreement to register with the Home Town Hero Program and have our Web Designer complete the application and submit the required information.
Remote Attendance – Added to Agenda
Clerk/Manager checked with towns in our area to see if any of them have adopted a Remote Attendance Policy. None of them have discussed it yet as they do not have any councillors who work away so the need has not yet come up.
General Agreement to check the cost of teleconferencing and 3 way calling and bring the results back for further discussion. Also to check out Skype (for more than 1 connection) and check with the Town of Torbay to see what procedures they have in place or what their policy regarding Remote Attendance is.
Adjournment: Motion-3601-14-Councillor D. Howell/Councillor M. Bailet
Resolved that Council do now adjourn to meet again on Monday, November 3rd, 2014 at 7:30 p.m.
In favour: Deputy Mayor Peddle Councillor D. Howell
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:20 p.m.
Monday, October 6th, 2014
Minutes of the Regular Public Meeting of Council held on Monday, October 6th, 2014 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Dale Howell
Councillor Sam Winsor
Councillor Michel Bailet (arrived late)
Councillor Linda Bailet (arrived late)
Councillor Kim Blackwood (arrived late)
Clerk/Manager Dianne Goodyear
Assistant/Clerk Cheryl Blackwood
Guest: Noggin Cove LSD Representatives – Gerald Gillingham, Cindy Gillingham, Viola Goodyear & Barbara Hancott
Call to Order: Chair @ 7:00 p.m.
(Councillor Michel Bailet and Councillor Linda Bailet arrived at the meeting at 7:02 p.m.)
Agenda: Motion-3593-14-Deputy Mayor Peddle/ Councillor D. Howell
Resolved that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor M. Bailet
Councillor S. Winsor Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting of September 22nd, 2014 which had been circulated to all members.
Motion-3594-14-Councillor L. Bailet/Councillor S. Winsor
Resolved that the Minutes of the Regular Council Meeting of September 22nd, 2014 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor L. Bailet
Councillor S. Winsor Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Guest: Noggin Cove LSD Committee
Mayor Howell welcomed the Representatives of the Noggin Cove LSD Committee to the meeting. Spokesperson Cindy Gillingham said they understand from Municipal Affairs that before they can go any further in their attempt to obtain water for their community, they have to know if Carmanville would agree to amalgamation. They understand that if Carmanville and Noggin Cove agree to amalgamate they would both have to provide written confirmation of their intent to amalgamate to Municipal Affairs. Following this, a free assessment would be provided by Municipal Affairs. Noggin Cove Residents have not yet voted on amalgamation. The Committee was hoping to get a response from Carmanville first as to whether or not we are interested in taking them on. They would then present this to their residents and take a vote regarding amalgamation. She pointed out that the majority of the residents did not want water and the majority may not want to amalgamate.
(Councillor Kim Blackwood arrived at the meeting at 7:15 p.m.)
Mayor Howell thanked the Noggin Cove LSD Committee for coming. The Clerk/Manager will talk to Municipal Affairs for further clarification regarding the above and report back to Council. The LSD Committee will be notified of Council’s decision at a later date. The LSD Representatives left the meeting at 7:35 pm.
Business
Arising: Street Lights
The locations for 4 of the proposed streetlight installations have to be changed. The Newfoundland Power Representative will choose 4 new locations in the same areas and check back with Council before the installations are done.
Capital Works Application
The deadline is October 17, 2014.
Business
Arising: New Building Canada Fund Application
The deadline is October 31, 2014.
Waterline Repair @ Noggin Cove Road
Victoria Cove Transportation and Works recommend not to cut the pavement this time of year. They advise the ground has to settle and it will be too late to lay pavement this year. They will not leave it unpaved for the highways truck to plow during the winter. Clerk/Manager will contact the resident and see if he’s satisfied to run his water this winter and wait till spring to do the repair. He will be advised that the town will cover the cost in the event of a freeze up. If he is not in agreement, it will be revisited by Council.
Surplus Equipment/T&W
Mayor Keith Howell looked at the vehicles and determined that they are not worth purchasing.
Committees Audit
Finance: Fire Department , Recreation Committee and The Habitat Audits
were given to each member for their perusal.
Public Works: Water Report
Satisfactory.
Monthly Water Usage/Flow Data- Sept
Average 135,000 gals/day.
Chlorine Readings –Sept
Overall good readings and within the guidelines provided.
Fire Dept.: Financial Assistance Grant
Fire and Emergency Services has approved a Fire Protection Financial Assistance Grant in the amount of $12,793.58 on a 90/10 Provincial/Municipal cost-shared basis to purchase 5 bunker clothing (Jacket and Pants), 5 pairs of boots , 5 helmets , 5 pairs of gloves , 5 nomex hoods and 5 pagers c/w chargers and adapters for the Fire Department. Invoices must be submitted to FES for payment.
Fire Dept: Regional Fire School –Gander
Info Only
Fire Training – Gander
Air Brake Course rescheduled to Oct 13/14. Passed to Fire Department for their interest/info.
Fire Prevention Week
October 5th - 11th /14 – Passed to Fire Department for discussion at their next meeting.
Rec: Meter @ Rink
Outside Worker to install a cage over the meter (rebar). It was noted to address this problem/concern in our fall newsletter due to the potential safety risk involved.
Accounts
Payable:
NL Power $1,717.22 – Hydro –Street Lighting (Paid)
NL Power $ 84.02 – Hydro – Fire Hall (Paid)
NL Power $ 127.50 – Hydro – Booster Station (Paid)
NL Power $ 113.59 – Hydro – Mun. Bldg. (Paid)
NL Power $ 54.21 – Hydro – Chlor. Chambers (Paid)
NL Power $ 38.30 – Hydro – Garage (Paid)
Host Papa $ 121.90 – Website Annual Fee (D/C)
Davis Clover Farm $ 13.56 – Sympathy Cards
Receiver General for Canada $2,052.40 – Payroll Remittance – Sept.
CIBC Mellon $ 368.08 – Pension Premiums – Sept.
NAPE $ 66.94 – Union Dues – September
Bell Mobility $ 34.97 – Phone – Cell
Bell Aliant $ 201.91 – Phone/Fax/Internet/Office
Bell Aliant $ 74.52 – Phone – Fire Hall
Rockwater $1,062.20 – Chlorine
CNWM $2,032.80 – Curbside Collection – Sept.
CNWM $ 35.00 – Disposal of Tubes (35)
CNWM $1,725.75 – Tipping Fees – Sept.
EMCO $ 205.43 – Hydrant Repairs
G & M Services $ 668.49 – Gas: Town 454.39/FD 214.10
Tulk’s Home Hardware $ 438.54 – W/S Supplies/Pond/
TRIO $ 319.32 – Health Premiums October
Car Quest $ 61.17 – Garage Supplies/ Weld Rods
Accounts
Payable: Motion-3595-14-Deputy Mayor Peddle/Councillor D. Howell
Resolved that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
RCMP Quarterly Report Info Only
Canadian Diabetes Proclamation/November Sign by Mayor
New Business: Business Closure
Written notification was received of the closure of Davis Clover Farms.
Members
Business: Municipal Fiscal Framework
Info only more details following MNL Convention.
SAM Conference
The SAM Conference was held in Bonavista. SAM is working on developing a Provincial Wetland Policy. Member towns are asked to write the Minister of Environment asking for a Provincial Policy to guide development in and around Wetland Areas. There was also talk on developing a Municipal Wetland Policy and help is available through Ducks Unlimited Partnership.
Guest Dr. Dereck Whitaker spoke about the Feral Cat problem and the effect it has on the Song Bird population.
The Eider Duck presentation went well. The Age Friendly Program was good as well.
The Spring Conference will be held in FlatRock with Ryan Snodden as their guest speaker.
Adjourment: Motion-3596-14-Councillor Dale Howell/Deputy Mayor Peddle
Resolved that Council do now adjourn to meet again on Monday, October 20th, 2014 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting Adjourned at 8:45 p.m.
