Monday, November 18th, 2019
Minutes of the Regular Public Meeting of Council held on Monday, November 18th, 2019 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Shawn Budgell
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Guest: Corporal Heather Ellis, RCMP Carmanville Detachment
Absent: Councillor Dwight Day
Councillor Michael Wheaton
Councillor Gordon Blackwood
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4488-19-Councillor S. Budgell/Councillor D. Howell
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Meeting of Council held on November 4th, 2019 which had been circulated to all members.
Motion-4489-19-Councillor S. Budgell/Councillor D. Howell
Resolve that the Minutes of the Regular Public Council Meeting of November 4th, 2019 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Guest: Corporal Heather Ellis
Mayor Howell welcomed Corporal Ellis to the meeting. Corporal Ellis gave an overview of the RCMP goals over the next 3 years. Some areas targeted include the use of seatbelts, dirt bikes/quads on the roads, impaired drivers, sale of drugs and contraband cigarettes, etc. Corporal Ellis informed members that the RCMP have a DARE program starting in January. She is also involved in the Wish Foundation and the Carmanville RCMP Detachment will be hosting a fundraiser in December for this cause. More information will be available later on this event. Mayor Howell thanked Corporal Ellis for attending and she left the meeting at 8:05 p.m.
Business
Arising: Sander – Ramp
Motion-4490-19-Deputy Mayor Peddle/Councillor S. Budgell
Resolve to proceed with the construction of a Holding Platform for the Sander.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Wet Well – Winch/Pulley Installation
The Winches and Pulleys to remove screens for cleaning at the Wet Well have been installed. Pictures were circulated to members. The new system seems to be working well and is much safer for town workers than the previous procedure.
Christmas Tree
Members agreed that the Tree needs to be delivered early next week to ensure it is decorated in time for the Tree Lighting on December 6th.
Business
Arising: CEEP Program
Members were in agreement that the current bridge will remain intact and be incorporated into the deck extension. Mayor Howell and Councillor Budgell will check on progress periodically.
Water and Sewer Regulations
Tabled to future meeting for review.
NC Water Request
Tabled to future meeting for discussion/decision.
Committees:
Finance: Budget Preparation – Vacant Land
Members were informed that according to the Municipalities Act, vacant land shall be charged a Water Tax. Since not all vacant land meets the criteria for construction of a house, there are questions that need to be answered before this topic can be further considered.
Alert/Notification Messaging system
Members agreed the alert/notification messaging system is not feasible at this point in time.
Back-up/Admin Clerk
Members were in agreement to Post Notice advertising for a Part time Back-up/Admin Clerk to work a couple of days a week. Salary will be determined at a later date.
Public Works: Water Report – Boil Water Lifted
The Boil Water Advisory was lifted on November 8th, 2019 as test results from Government Services were satisfactory.
Sewer Overflow
The Sewer Overflow problem has been corrected. Pictures were circulated to members for their perusal.
Fire Dept: 2020 Budget
The Fire Department’s 2020 Budget was presented to and reviewed by members and will be considered in the Town’s 2020 Budget.
Fundraising
Members approve the Fill the Boot event as presented providing there are 2 fire members per boot and both sign off on the money collected to protect all parties involved. The Grand in the Hand proposal cannot be accommodated in the time frame presented but maybe in the New Year.
National Wildfire Community Preparedness Day
Information on the National Wildfire Community Preparedness Day was forwarded to the Fire Chief and Secretary for their perusal.
Accounts Payable:
Collabria Visa $1,688.60 – MNL Reg.- 1425 (Paid)
Bell Aliant $ 76.70 – Phone – FD (Paid)
Exploits Welding & Machine Shop $1,442.10 – Screen Frames
TRIO $ 256.14 – Health Premiums
Rockwater $1,482.12 – Chlorine
Concrete Concepts & Rentals $ 48.25 – Fire Pump Frame Repairs
Professional Tire Limited $ 517.44 – Loader Tire Repair
Dooley’s Trucking $ 23.00 – Courier Service
Perfect Pen & Stationery $ 103.39 – Pocket Planners 2020
G & M Services $ 419.17 – Gas: Town 290: FD 130
Brinson’s Sand & Gravel $ 460.00 – Waterline Repairs
Motion-4491-19-Deputy Mayor Peddle/Councillor D. Howell
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
CNWM 2020 Budget Info Only
Central Health Engagement Session Councillor Budgell to attend
MAA Property Assessment Workshops Contact office to register
New Business: Biz Pal
Members felt Biz Pal was not feasible at this time but may be considered at a later date.
Complaint re Property @ 131 Main St.
Council will check out the property and bring the results back to the next meeting to determine the appropriate course of action.
Street Light @ Clinic
Residents reported the Street Light situated on the Clinic property is no longer in operation as it was previously paid for by Central Health. They enquired if the town would take over the payment for the street light. Members were in agreement that the Town does not pay for street lights on private property. The town only pays for street lighting on the main road and the street lights in that area corresponds with the rest of the street light locations in town.
Members
Business: SAM Report
Deputy Mayor Peddle and Councillor Dale Howell attended the SAM Conference in Gander on September 20th and 21st. Topics included Climate Change Study, Pesticide Free Gardening, Solar Lighting for Trails, Trail walker counters, volunteers required for bird studies to compile a Bird Atlas, Reusable bags available to communities and residents as well as De-boxing Day – collecting cardboard for recycling and Trash for Treasures. All applicable ideas were presented to the Habitat Committee for their consideration.
Members
Business: MNL Convention
Mayor Howell, Councillor Dale Howell and Councillor Shawn Budgell attended the MNL Convention in St. John’s on November 14th to 16th. Mayor Howell received a Long Standing Award for serving 16 years on Council. One of the highlights mentioned was that Council would have more say in future land development as it relates to climate change. The Resolutions passed from the previous convention are available for member perusal. It was noted that communicating with fellow councillors was a learning experience and that overall the Convention was a good experience.
MNL Board of Directors
The newly elected MNL Board of Directors was presented to members for their information and retention.
Adjournment: Motion-4492-19-Councillor S. Budgell/Deputy Mayor Peddle
Resolve that Council do now adjourn to meet again on Monday, December 2, 2019 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor S. Budgell Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 10:20 p.m.
Monday, November 4th, 2019
Minutes of the Regular Public Meeting of Council held on Monday, November 4th, 2019 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Councillor Shawn Budgell
Councillor Dwight Day
Councillor Michael Wheaton
Councillor Gordon Blackwood
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Absent: Deputy Mayor Marlene Peddle
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4477-19-Councillor S. Budgell/Councillor M. Wheaton
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Meeting of Council held on October 21st, 2019 which had been circulated to all members.
Motion-4478-19-Councillor M. Wheaton/Councillor S. Budgell
Resolve that the Minutes of the Regular Public Council Meeting of October 21st, 2019 be adopted as circulated.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Garbage Collection – Harbour Authority
(Councillor G. Blackwood left the meeting at 7:32 p.m. due to a conflict of interest)
Motion-4479-19-Councillor D. Howell/Councillor S. Budgell
Resolve to change the invoice amount to $1,000 as per notification received on June 11th, 2019 that garbage collection services were no longer required.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor M. Wheaton
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
(Councillor Blackwood was invited back and returned to the meeting at 7:40 p.m.)
Playground Barrier Order
Motion-4480-19-Councillor G. Blackwood/Councillor D. Howell
Resolve to purchase 2 more concrete barriers to be placed at the end of the new handicap parking lot at the Playground.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Confined Space – BA/Gas Detectors
Motion-4481-19-Councillor M. Wheaton/Councillor G Blackwood
Resolve to order SCBA set as per quote provided from K & D Pratt at $7,449 plus tax for Confined Space Entry.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Note: Agreement to be set up with the Fire Department at a later date. Research and prices on Gas Detectors and professional annual inspection and cleanout of Lift Station will be brought back to next meeting for further discussion.
NC Water Request
Research is still ongoing. Topic will be brought back for further discussion.
Air B & B
Homeowner advised that the Residence was used as an Air B & B for a couple of months last summer but is no longer used as such. Residence is now rented out.
Sander – Ramp
Members were in agreement to load the sander onto the pickup with the Loader through the tail gate section and not to be lifted over the side of the pickup. Members also agreed that for safety purposes a spotter, truck driver and loader operator is required to lift the sander in and out of the pickup.
W.S. HR – Meeting Results
Motion-4482-19-Councillor M. Wheaton/Councillor S. Budgell
Resolve to enter into a “Privileged Session” to discuss this topic.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion
Motion-4483-19-Councillor D. Howell/Councillor M. Wheaton
Resolve to enter into an “Open Session” for the remainder of the meeting.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Motion-4484-19-Councillor D. Howell/Councillor D. Day
Resolve to accept the proposal as presented provided a waiver is signed by the homeowners.
In favour: Councillor S. Budgell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: Mayor Howell
Abstaining: 0
Motion Carried.
Business
Arising: CEEP Materials
Motion-4485-19-Councillor M. Wheaton/Councillor G Blackwood
Resolve that the Town of Carmanville submit a Capital Investment Plan to the Department of Municipal and Environment Affairs for Gas Tax Funding in the amount of $4,500 for materials required to construct a deck at the Recreation Center.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Fireman’s Ball
Members were in agreement to postpone the Fireman’s Ball until January 18th, 2020 as all firemen receiving prestigious awards should be able to attend. It was also noted that the certificates and awards from FES have not yet arrived. The proposed date will be forwarded to the Fire Chief for their consideration and response.
Committees:
Public Works: Chlorine Readings
Chlorine Readings for October were presented to and reviewed by members and found to be within guidelines.
Monthly Water Usage/Flow Data
Monthly Water Usage and Flow Data report and chart for October was presented to and reviewed by members. The average water usage was 126,772 gallons per day.
Fire Dept: Operation 2020
Information on Operation 2020 was presented to members. Our Fire Department are currently participating in Operation 2020.
Fire Dept: Fire Incident Report
A Fire Incident Report was presented to and reviewed by members.
Accounts Payable:
NL Power $ 71.06 – Hydro – Garage (Paid)
NL Power $ 75.85 – Hydro – Chlor. Cham (Paid)
NL Power $ 191.82 – Hydro – Mun. Bldg. (Paid)
NL Power $ 154.11 – Hydro – Booster Stn. (Paid)
NL Power $ 38.31 – Hydro – Lift Station (Paid)
NL Power $ 287.03 – Hydro – Fire Hall (Paid)
NL Power $1,797.67 – Hydro – Street Lighting
G & M Services $ 383.08 – Gas
Professional Tire $ 34.44 – Tire Repair (Pumper)
CarQuest $ 43.93 – Garage Supplies (Tire Gauge)
Kean’s Pump Shop $3,941.91 – Chemical Feed Pump
Bell Mobility $ 36.45 – Phone – Cell
Bell Aliant $ 298.58 – Phone-Fax-Internet (Office)
APS $ 626.75 – Chlorine Test Pkgs.
Central Office Equipment $ 424.22 – Chair/Printer Paper
NAPE $ 86.98 – Union dues
CIBC Mellon $ 441.60 – Pension Premiums
Receiver General for Canada $3,204.79 – Payroll Remittance
Tulk’s Home Hardware $ 220.23 – W/S Supplies
Central NL Waste Management $2,128.40 – Tipping Fees – Oct.
Motion-4486-19-Councillor G. Blackwood/Councillor D. Day
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
NLSI Multi-Year Funding Feedback request Info Only
Members
Business: SAM Convention – Should read MNL Convention
MNL Convention is scheduled for November 14 – 16, 2019. Mayor Howell, Councillor Dale Howell and Councillor Shawn Budgell are registered to attend.
SAM Report
Tabled as Deputy Mayor Peddle was not present to give the report.
Christmas Tree
The Christmas Tree Lighting is scheduled for December 6th, 2019. Councillor Budgell and Councillor Day will get the tree.
Adjournment: Motion-4487-19-Councillor G. Blackwood/Councillor S. Budgell
Resolve that Council do now adjourn to meet again on Monday, November 18th, 2019 at 7:30 p.m.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:10 p.m.
