September 2023

Monday, September 25th, 2023

Minutes of the Regular Public Meeting of Council held on Monday, September 25th, 2023 in Council Chambers.

Attendees: Mayor Keith Howell (Chair)

Councillor Gordon Blackwood

Councillor Hayward Morgan

Councillor Mitchell Nippard

Clerk/Manager Dianne Goodyear

Absent: Deputy Mayor Kimberly Blackwood

Councillor Dale Howell

Councillor Tony Moyles

Call to Order: Chair @ 7:30 p.m.

Agenda: Motion-4834-23-Councillor M. Nippard/Councillor H. Morgan

Resolve that the Agenda be adopted as presented.

In favour: Mayor Howell Councillor G. Blackwood

Councillor H. Morgan Councillor M. Nippard

Opposed: 0

Abstaining: 0

Motion Carried.

Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of September 11th, 2023 which had been circulated to all members.

Motion – 4835-23-Councillor G Blackwood/Councillor H. Morgan

Resolve that the Minutes of the Regular Public Council Meeting of September 11th, 2023 be adopted as circulated.

In favour: Mayor Howell Councillor G. Blackwood

Councillor H. Morgan Councillor M. Nippard

Opposed: 0

Abstaining: 0

Motion Carried.

Business

Arising: Fire Van

The best price from Kelly Ford on the 2023 Ford Cube Van was $75,737.70 on the road. Members discussed the need for the Van versus the condition and requirement of the Fire Dept. pickup. Members were in agreement that the Pickup will soon need to be replaced and to concentrate on replacing the pickup with a new one that meets FES standards. Further, to apply for it under the FES Vehicle Equipment Funding if possible. Funding application criteria and deadlines will be checked into and results brought back to the next meeting for further discussion.

Seniors’ Social Inclusion Funding

The events hosted from the $1,000 grant from Government to promote the new shuffleboards and provide social inclusion for older adults were a huge success.

Event # 1 on September 16th, the Grand Opening/Introduction to Shuffleboards, had 20 participants, out of which 14 participants were aged 50 plus.

Event # 2 on September 27th, Invitation to Students at Phoenix Academy has 35 students registered from grades 4, 5, and 6.

Event # 3 on September 30th, Shuffleboard Tournament has 40 participants registered out of which 32 are aged 50 plus.

Municipal Enforcement Info Session

Councillor H. Morgan attended the first Municipal Enforcement Session that was held in Newtown. This session had attendees from 8 communities represented from Carmanville to Gambo. The intent is for a minimum of 3 communities to hire a Municipal Enforcement Officer to patrol that area. One of the communities must be the host community who will hire the officer. The cost would be shared by the 3 communities. The start-up cost is in the range of $300,000 but there may be government funding available. Members are interested and will continue to participate in further discussions to determine the viability of such a venture.

Committees:

Finance: 2024 – 2025 Municipal Capital Works

Municipal Affairs advised that the Town is not ready to construct the Sewer Treatment Plant at this point in time. To determine the type of plant required, we must have an initial engineering study completed. The current system has to be monitored to capture the flow for 12 months. The study could not be done until the next phase is completed as we need around 200 people on the system for it to be monitored. When the next phase is completed, it will have 64 houses plus the school connected to the town sewer which will meet that requirement. Funding is available under the 2024-2025 Municipal Capital Works to cover the cost of the Engineer/Consultant’s Fee. The application for the 2024-2025 Municipal Capital Works will be submitted for the above.

Video Surveillance

Members discussed the recent break-in at the Interpretation Center and agree that video surveillance is a necessity for the town buildings/properties. There are various types of video surveillance available ranging from cheaper types where there is internet available to more expensive types where internet is not available. Members and the Clerk/Manager will research both types and bring back information on both for the next meeting for further discussion.

Public Works: Clean up week

Fall Clean-up will be scheduled for the week of October 16th to 20th, 2023. Notices of the schedule and the clean-up regulations will be mailed to residents.

Noggin Cove Head Road

Motion-4836-23-Councillor G Blackwood/Councillor H. Morgan

Resolve to initially order 2 loads of Class A for Noggin Cove Head Road and have it spread. If the 3rd load is then required, purchase it as well.

In favour: Mayor Howell Councillor G. Blackwood

Councillor H. Morgan Councillor M. Nippard

Opposed: 0

Abstaining: 0

Motion Carried.

Accounts

Payable:

TRIO $ 318.07 – Health Premiums

Carmanville Valu Grocer $ 8.78 – Kitchen Supplies

NL Power $ 32.19 – Hydro – Garage

NL Power $ 129.72 – Hydro – Booster Station

NL Power $ 138.41 – Hydro – Fire Hall

NL Power $ 34.12 – Hydro – Lift Station

NL Power $ 154.02 – Hydro – Mun. Bldg.

NL Power $ 75.57 – Hydro – Chlor. Chambers

NAPA $ 896.68 – Town P/U – Brakes/Rotors

Computer Shack $ 574.95 – Toners – Printer

Computer Shack $ 195.49 – Drums – Printer

G & M Services $1,037.55 – Gas: Town 761.55; FD 266.00

Dasit Recharging $ 379.50 – Annual Insp. – Fire Exting.

CarQuest $ 451.41 – Garage Supplies/Veh. Mtce.

Motion-4837-23-Councillor M. Nippard/Councillor G Blackwood

Resolve that the outstanding accounts be paid in full as presented.

In favour: Mayor Howell Councillor G. Blackwood

Councillor H. Morgan Councillor M. Nippard

Opposed: 0

Abstaining: 0

Motion Carried.

Correspondence:

From Regarding Action

FES Fire Prevention Week Proclamation Signed by Mayor

New Business: Shed Permits

Both Shed Permit request for 101 Howell’s Avenue and 89 Howell’s Avenue were approved as per Town Policy and the Town’s Accessory Building Permit Regulations provided.

Member’s

Business: SAM Conference

The SAM Fall Conference will be held in Bay Roberts on October 20th to 22nd, 2023. Councillor H. Morgan will attend on behalf of the Town.

Adjournment: Motion-4838-23-Councillor G Blackwood/Councillor M. Nippard

Resolve that Council do now adjourn to meet again on Monday, October 16th, 2023 at 7:30 p.m.

In favour: Mayor Howell Councillor G. Blackwood

Councillor H. Morgan Councillor M. Nippard

Opposed: 0

Abstaining: 0

Motion Carried.

Meeting adjourned at 8:50 p.m.

Monday, September 11th, 2023

Minutes of the Regular Public Meeting of Council held on Monday, September 11th, 2023 in Council Chambers.

Attendees: Deputy Mayor Kimberly Blackwood (Chair)

Mayor Keith Howell (via Remote Attendance)

Councillor Gordon Blackwood

Councillor Dale Howell

Councillor Mitchell Nippard

Clerk/Manager Dianne Goodyear

Absent: Councillor Hayward Morgan

Councillor Tony Moyles

Call to Order: Chair @ 7:30 p.m.

Agenda: Motion-4826-23-Councillor D. Howell/Councillor G. Blackwood

Resolve that the Agenda be adopted as presented.

In favour: DM Blackwood Mayor K. Howell

Councillor G. Blackwood Councillor D. Howell

Councillor M. Nippard

Opposed: 0

Abstaining: 0

Motion Carried.

Minutes: DM Blackwood asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of August 14th, 2023 which had been circulated to all members.

Motion-4827-23-Councillor M. Nippard/Councillor D. Howell

Resolve that the Minutes of the Regular Public Council Meeting of August 14th, 2023 be adopted as circulated.

In favour: DM Blackwood Mayor K. Howell

Councillor G. Blackwood Councillor D. Howell

Councillor M. Nippard

Opposed: 0

Abstaining: 0

Motion Carried.

Business

Arising: Water & Sewer Phase 4

Municipal Affairs are reviewing the tenders for an Engineer for the Water and Sewer Project and will provide their recommendation upon completion of their review.

Fire Van

Members discussed the possibility of obtaining a 2023 Cube Van that Councillor G. Blackwood presented information on through the Community Collaboration Grant application. Further research is required and the information gathered will be brought back to the next meeting for further discussion.

Seniors’ Social Inclusion Funding

The Introduction to Shuffleboards/Grand Opening is scheduled for Saturday, Sept. 16th, from 2 – 4 p.m. weather permitting. Finger Foods will be available including the Heathy Food and Beverage Options provided with the funding.

Main Street South Sewer (Camera)

Only one quote has been received to date which does not include plugging manholes, pumping lines and jetting if required. As soon as the remaining quote(s) have been received, the work will be scheduled.

Waterline Leaks

Motion-4828-23-Councillor G. Blackwood/Mayor K. Howell

Resolve to award the waterline repair at 187 Main Street and the valve repair on Route 330 to ANW to be completed within the next 2 weeks if at all possible.

In favour: DM Blackwood Mayor K. Howell

Councillor G. Blackwood Councillor D. Howell

Councillor M. Nippard

Opposed: 0

Abstaining: 0

Motion Carried.

Business

Arising: PCH

On August 28th, 2023, the Town was notified in writing by Denise Jackman, NL Housing, that the shelter guests were no longer in Carmanville and that they won’t be relocating back here.

Committees:

Finance: Community Collaboration Grants

Council is looking into applying for this grant to purchase of a new Fire Van as previously discussed under: Fire Van. Deadline to apply is October 31st, 2023.

Active NL Funding

The Active NL Fund is designed to support active healthy living. Funding is available for initiatives, infrastructure, and equipment that increases participation in physical activity, sport, active recreation, and supports healthy eating for individuals of all ages. This information will be passed on to the Recreation Committee to see if they have any interest in applying. Deadline to apply is October 31st, 2023.

Collections Report

The Collections Report for the month of August was presented to and reviewed by members. Collection of arrears is progressing steadily.

Funding/Phoenix Academy/Partnership

The Town recently partnered with Phoenix Academy for them to apply for funding under the FCC AgriSpirit Fund.

Motion-4829-23-Councillor G. Blackwood/Councillor D. Howell

Resolve to enter into an agreement between FCC AgriSpirit, Phoenix Academy and the Town of Carmanville and to authorize Mayor/Deputy Mayor and Town Clerk/Manager to sign the agreement on behalf of the Town as a Funding Partner.

In favour: DM Blackwood Mayor K. Howell

Councillor G. Blackwood Councillor D. Howell

Councillor M. Nippard

Opposed: 0

Abstaining: 0

Motion Carried.

Public Works: Water Report

The Water Report from Government Services testing on September 6th, 2023 was Satisfactory.

Chlorine Readings

Chlorine Readings for the month of August was presented to and reviewed by members. Readings were within the recommended guidelines.

Water Usage/Flow Data

The Water Usage and Flow Data reports for the month of August were presented to and reviewed by members. The average water usage was 167,136 gallons per day.

Town Pickup Maintenance

It was brought to Council’s attention that the front and back brakes and rotors need to be replaced on the Town Pickup immediately. A letter will be given to the Maintenance Workers that effective immediately vehicle inspections are to be conducted on the Town Pickup and Loader bi-weekly. The inspection must be recorded, signed and dated and be submitted to Council by-weekly for their perusal.

Fire Dept: Membership Application

Motion-4830-23-Councillor G. Blackwood/Councillor M. Nippard

Resolve that the application for Membership to the Fire Department from Dale Saunders be approved as presented and recommended by Fire Chief White.

In favour: DM Blackwood Mayor K. Howell

Councillor G. Blackwood Councillor D. Howell

Councillor M. Nippard

Opposed: 0

Abstaining: 0

Motion Carried.

Accounts

Payable:

Receiver General for Canada $3,889.28 – Payroll Remit (Paid)

NAPE $ 83.60 – Union Dues (Paid)

CIBC Mellon $ 472.68 – Pension Remit. (Paid)

Bell Aliant $ 321.76 – Phone/Internet (Paid)

Bell Aliant $ 81.44 – Phone – Fire Dept. (Paid)

Bell Mobility $ 39.33 – Phone – Cell (Paid)

NL Power $ 111.68 – Hydro – Fire Hall (Paid)

NL Power $ 126.75 – Hydro – Booster Stn. (Paid)

NL Power $ 32.49 – Hydro – Garage (Paid)

NL Power $ 33.53 – Hydro – Lift Stn. (Paid)

NL Power $ 146.59 – Hydro – Mun. Bldg. (Paid)

NL Power $ 61.16 – Hydro – Chlor. Cham. (Paid)

Carmanville Valu Grocer $ 62.77 – Kitchen Supplies

Pennell’s Service Station $ 80.10 – Town P/U (Paid)

D & M Services $1,380.00 – Class A Rink/Town (Paid)

G & M Services $ 674.64 – Gas – Town (Paid)

Rockwater $1,783.88 – Chlorine

Cal Legrow $ 64.00 – Insurance Quad

Concrete Concepts And Rentals Inc. $ 361.33 – Flat Bar – Trailer

Tulk’s Home Hardware $1,104.25 – Janitorial/AC/Paint/Stain

Central NL Waste Management $2,415.00 – Tipping Fees

Central Office Equipment $ 326.01 – Office Supplies

Motion-4831-23-Mayor Howell/Councillor D. Howell

Resolve that the outstanding accounts be paid in full as presented.

In favour: DM Blackwood Mayor K. Howell

Councillor G. Blackwood Councillor D. Howell

Councillor M. Nippard

Opposed: 0

Abstaining: 0

Motion Carried.

New Business: Shed Permit

The request to build a shed at 274 Main Street was approved as per Town Policy and the Town’s Accessory Building Permit Regulations provided.

Town Water Hook-up

The request to connect to Town Water at 368 Main Street must be referred to Newfoundland Power as there is a power line close to the trailer. Further research is also required and all results will be brought back to a future meeting for further discussion.

Complaints re Dirt Bikes

A complaint regarding dangerous operation of a dirt bike on August 17th, 2023 was presented to Council. Members were in agreement to pass the complaint along to the RCMP.

Member’s

Business: Municipal Enforcement Info Session

The Municipal Enforcement Info Session is scheduled in Newtown on September 14th, 2023. Councillor H. Morgan will be attending on behalf of Council.

Member’s

Business; Rink Renovations

The Rink Renovations were applied for under the Community Enhancement Program. We have not had any response to date.

Rink Lighting

Motion-4832-23-Councillor D. Howell/Councillor G. Blackwood

Resolve to install 2 LED Street Lights/Poles through Newfoundland Power at the Rink as per their recommendation and prices provided.

In favour: DM Blackwood Mayor K. Howell

Councillor G. Blackwood Councillor D. Howell

Councillor M. Nippard