Monday, February 27th, 2023
Minutes of the Regular Public Meeting of Council held on Monday, February 27th, 2023 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Kimberly Blackwood
Councillor Gordon Blackwood
Councillor Dale Howell
Councillor Mitchell Nippard
Clerk/Manager Dianne Goodyear
Absent: Councillor Hayward Morgan (Leave of Absence)
Councillor Tony Moyles
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4727-23-Councillor M. Nippard/DM Blackwood
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of February 13th, 2023 which had been circulated to all members.
Motion-4728-23-Councillor M. Nippard/Councillor D. Howell
Resolve that the Minutes of the Regular Public Council Meeting of February 13th, 2023 be adopted as circulated.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Sewer Issues/Meeting
The Town Engineer Jim Harty, Clerk/Manager, Town Worker, Councillor M. Nippard and Leroy Chaulk (rep for the residents with sewer concerns) met on Thursday, February 23rd, 2023. The Town Engineer advised there should not be a problem to block off the outfall at low tide suing an air drum and to block the required manholes to pump out the lines to put the camera through. He reached out to Lloyd Hefford who will submit a proposal to Council to do the job.
Council is in agreement to obtain 2 proposals from Lloyd; the first option would be to put the camera only through the section the blockages have been found in the past – that being bottom of Army Road to the outfall and the second option would put the camera through the whole sewer line. When prices are obtained Council will decide which option they will take.
The proposal must include video and pictures for Council following the camera inspection.
Conduct at meetings (Privileged)
Motion-4729-23-DM Blackwood/Councillor G. Blackwood
Resolve to enter into a “Privileged Session” to discuss this topic.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried. Discussion
Moltion-4730-23-Councillor G. Blackwood/Councillor D. Howell
Resolve that the meeting return to an “Open Session”.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Conduct at Meetings…..Continued
Motion-4731-23-Councillor G. Blackwood/DM Blackwood
Resolve that the Town Clerk/Manager attend AGM’s for all Committees to present the Audited Financial Statements.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Municipal Code of Conduct
Motion-4732-23-Councillor G. Blackwood/Councillor M. Nippard
Resolve to adopt the Municipal Code of Conduct for Councillors and the Municipal Code of Conduct for Municipal Officials as presented and legislated by Government.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Disclosure Statements (Privileged)
Motion-4733-23-Councillor D. Howell/DM Blackwood
Resolve to enter into a “Privileged Session” to complete and review the Disclosure Statements.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Disclosure Statements were completed and reviewed by members.
Business
Arising: Disclosure Statements…..Continued
Motion-4734-23-Councillor G. Blackwood/DM Blackwood
Resolve that the meeting be returned to an “Open Session”
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Committees:
Finance: Insurance – Jr. Firefighters
Insurance coverage is in place for the Junior Firefighter Pilot Program. The cost will be $100 up to April and $300 annually when the insurance premiums are up for renewal.
Building Age-Friendly Community Grant
Members were in agreement to apply for funding from the Building Age-Friendly Community Grant to prepare the groundwork and install 2 shuffleboards side by side at the Gazebo property.
Public Works: Water Report
The Water Report from testing by Government Services on February 7th, 2023 was satisfactory.
Screen Cleaning
The report of Screen Cleaning on February 17th, 2023 was presented to and reviewed by members.
Accounts
Payable:
Carmanville Value Grocer $ 20.40 – Kitchen Supplies
Central Office Equipment $ 90.74 – Office Supplies
Central Office Equipment $ 134.52 – Office Supplies
NL Power $ 45.79 – Hydro – Lift Station
NL Power $ 851.52 – Hydro – Fire Hall
NL Power $ 228.37 – Hydro – Booster Station
NL Power $ 561.42 – Hydro – Mun. Bldg.
NL Power $ 141.90 – Hydro – Chlor. Chambers
NL Power $ 299.39 – Hydro – Garage
Rockwater $1,687.28 – Chlorine
Workplace NL $3,126.13 – Worker’s Comp Premiums
Bell Mobility $ 39.33 – Phone - Cell
Computer Shack $ 206.98 – Printer Toners
G & M Services $ 420.70 – Gas: 160.70: Diesel: 260.00
NL Power $1,807.83 – Hydro – Street Lighting
Receiver General for Canada $3,161.81 – Payroll Remittance
CIBC Mellon $ 417.00 – Pension Premiums
NAPE $ 78.71 – Union Dues
Motion-4735-23-Councillor G. Blackwood/Councillor M. Nippard
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
Mun. Affairs International Women’s Day Info only
LANL Lymphedema Day Proclamation See Motion Below
Motion-4736-23-DM Blackwood/Councillor M. Nippard
Resolve that the Lymphedema Day Proclamation be signed by Mayor.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
New Business: Complaint re Main Street
A complaint regarding the dip in the road in front of 92 Main Street was brought forward. A resident had damaged their vehicle and there was no signage in place to warn drivers. Signage has since been erected.
A complaint regarding a dip across the road on Main Street South and the shoulders of the road on Main Street South being blocked with snow was brought forward. Prior to the shoulders of the road being blocked, drivers had the option of avoiding the dip by driving on the shoulder of the road. Members were in agreement to bring this concern to Transportation and Works to see what they can do to fix the problem.
Members
Business: SAM Activities
Members were informed that the Habitat Committee is working with Birds Canada to host a bird walk at the Interpretation Center around the end of April.
The SAM representative also advised there are plans for Birds Canada to do an owl talk at Phoenix Academy in March and they would like to promote this event through the municipality. Members were in agreement to contact the Habitat Chair as this event should also be coordinated through the Habitat Committee. Council will be informed if this is not possible and they will have the option to coordinate it themselves.
Adjournment: Motion-4737-23-DM Blackwood/Councillor M. Nippard
Resolve that Council do now adjourn to meet again on Monday, March 13th, 2023 at 7:30 p.m.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:55 p.m.
Monday, February 13th, 2023
Minutes of the Regular Public Meeting of Council held on Monday, February 13th, 2023 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Councillor Dale Howell
Councillor Tony Moyles
Councillor Mitchell Nippard
Clerk/Manager Dianne Goodyear
Guest: Firefighter Ryan Ellsworth
Absent: Deputy Mayor Kim Blackwood
Councillor Gordon Blackwood
Councillor Hayward Morgan
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4716-23-Councillor M. Nippard/Councillor T. Moyles
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes Jan.30: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of January 30th, 2023 which had been circulated to all members.
Motion-4717-23-Councillor M. Nipaprd/Councillor T. Moyles
Resolve that the Minutes of the Regular Public Council Meeting of January 30th, 2023 be adopted as circulated.
In favour: Mayor Howell Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes Feb. 6: Mayor Howell asked if there were any errors or omissions to the Minutes of the Special Public Council Meeting of February 6th, 2023 which had been circulated to all members.
Motion-4718-23-Councillor D. Howell/Councillor M. Nippard
Resolve that the Minutes of the Special Public Council Meeting of February 6th, 2023 be adopted as circulated.
In favour: Mayor Howell Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Jr. Firefighting Program (moved to first topic)
Mayor Howell welcomed Firefighter Ryan Ellsworth to the meeting. Ryan confirmed that both he and Cory Boone were the Coordinators for the Junior Firefighting Pilot Program. He said the program would cover ages 14 to 18 if approved and there are about 20 youth interested. They would like to start the program within the next week or so.
Ryan confirmed the course outline both he and Cory provided is what they will follow. Monday nights will be designated for the Junior Firefighting Program and Certified Instructors will be present during the training.
The cover page needs to be changed to the Carmanville Fire Department Logo and the section under “How it all began” needs to be corrected or removed from the manual.
The course outline and relevant information has been sent to the Town Insurance and we are currently waiting on their response regarding coverage.
Mayor Howell thanked Ryan for attending and clarifying their proposed program. Ryan left the meeting at 7:40 p.m.
Motion-4719-23-Councillor T. Moyles/Councillor D. Howell
Resolve that the Junior Firefighting Pilot Program be approved provided insurance coverage is confirmed under the Town Insurance Policy.
In favour: Mayor Howell Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Conduct at meetings (Privileged)
Tabled to next meeting.
Rink Lighting/Signage
A couple of lights at the Rink that were replaced are still not working. Members were in agreement to contact the electrician to check them out. Members were in agreement that although signage may not be put in place this winter, it would be passed onto the Rec. Committee to include “Helmets are recommended” on their sign when it is designed and erected.
Sewer Issues/Meeting
A meeting with the Town Engineer and the Spokesperson from the Meeting of Feb. 6th is tentatively set for Thursday, February 16th, 2023 at 2:00 p.m. Members of Council and Staff will also be in attendance. When confirmation for attendance is received from the Spokesperson, the date and time will be confirmed. Members will be notified and are welcome to attend.
Committees:
Finance: 191-193 Main St. South
Members were informed that the residence at 191-193 Main Street South is no longer liveable and is disconnected from power. Members were in agreement that the applicable tax rate be applied as per Council Policy.
Finance: 360 A Main Street
Members were informed that the property at 360 A Main Street is no longer liveable, was not a primary residence, and is not connected to power or water. Members were in agreement that the applicable tax rate be applied as per Council Policy.
Waste Diversion Project
Motion-4720-23-Councillor D. Howell/Councillor M. Nippard
Resolve to accept the contract for funding from the MMSB in the amount of $10,000 to purchase a Wood Chipper.
In favour: Mayor Howell Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Collections Report
The Collections Report for January was presented to and reviewed by members. Collection of arrears is steadily progressing.
Public Works: Chlorine Readings
The Chlorine Readings for January was presented to and reviewed by members. Readings were within the recommended guidelines.
Water Usage & Flow Data
The Water Usage and Flow Data Reports for January were presented to and reviewed by members. The average water usage was 147,081gallons per day.
Operator of the Year Award
The deadline to submit nominations for the Operator of the Year Award is February 28th, 2023. This award is to recognize operators who demonstrate ingenuity, proficiency, dedication and professionalism in water and wastewater system operation.
Fire Dept: Mental Health First Aid Training
Motion-4721-23-Councillor T. Moyles/Councillor M. Nippard
Resolve to approve registration to the Mental Health First Aid Training for Victor Chant, Craig Boone and David Greene as requested.
In favour: Mayor Howell Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Traffic Control
Motion-4722-23-Councillor D. Howell/Councillor M. Nippard
Resolve to approve training for all Fire Department members to attend Traffic Control Training as requested. Further to contact NLCSA to see if they will come here to do the course at the same cost or at a cheaper rate.
In favour: Mayor Howell Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Mutual Aid Agreement
Motion-4723-23-Councillor M. Nippard/Councillor D. Howell
Resolve to renew the Mutual Agreement with no changes from the previous agreement.
In favour: Mayor Howell Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Recreation: Winter events
Councillor M. Nippard advised members that the winter events the Rec. Committee planned are going to be changed. The new event schedule will be brought back to a future meeting when it is received from the Chair.
Accounts
Payable:
Bell Aliant $ 81.36 – Phone – Fire Dept. (Paid)
Bursey Signs $ 83.38 – Rink Signage
CNWM $1,801.80 – Tipping Fees – January
Carmanville Value Grocer $ 12.64 – Janitorial Supplies
Dooley’s Trucking $ 156.87 – Courier re BA Servicing
G & M Services $ 904.55 – Gas/Diesel
Tulk’s Home Hardware $ 523.06 – Janitorial/FH Storage/Rink/Garage
TRIO Benefits $ 381.07 – Health Premiums
Central Office Equipment $ 71.55 – Office Supplies
Air Liquide $ 436.58 – Cylinder Lease Rental
Motion-4724-Councillor T. Moyles/Councillor D. Howell
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Members
Business: Municipal Code of Conduct
Binders with the new Municipal Code of Conduct Act and the Municipal Codes of Conduct for Council and Administration/Staff were provided to members to take home for review. The Municipal Codes of Conduct will be brought back to the next meeting for adoption as the deadline for adoption is March 1st, 2023 and mandatory training for all members must be arranged by June 1st, 2023.
Members
Business: Leave of Absence
Motion-4725-23-Councillor D. Howell/Councillor M. Nippard
Resolve to approve a paid leave of absence to Councillor H. Morgan until April 15th, 2023 due to work commitments as per his request.
In favour: Mayor Howell Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
MNL Symposium
The MNL Symposium is scheduled for May 4 – 6, 2023 in Gander. Members were in agreement to book 2 hotel rooms for members wishing to attend. Members who are interested in attending should contact the office to get registered.
Disclosure Statements
Tabled to next meeting.
Adjournment: Motion-4726-23-Councillor D. Howell/Councillor M. Nippard
Resolve that Council do now adjourn to meet again on Monday, February 27th, 2023 at 7:30 p.m.
In favour: Mayor Howell Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:50 p.m.
