Monday, November 20th, 2017
Minutes of the Regular Public Meeting of Council held on Monday, November 20th, 2017 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle (arrived late)
Councillor Dwight Day
Councillor Michael Wheaton
Councillor Gordon Blackwood
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Guest: Marty and Beverley Brinson
Absent: Councillor Shawn Budgell
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4160-17-Councillor D. Howell/Councillor M. Wheaton
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of November 6th, 2017 which had been circulated to all members.
Motion-4161-17-Councillor G. Blackwood/Councillor M. Wheaton
Resolve that the Minutes of the Regular Public Council Meeting of November 6th, 2017 be adopted as circulated.
In favour: Mayor Howell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Closure of Business
Guest Marty and Beverley Brinson were welcomed and invited to state their case. They did not agree with the decision regarding the closure of their business. Council policy regarding Closure of Business states “Any request for exemption/reduction in tax rates will be effective from the date Council has received written notification regarding the downsizing or closure of said Business”.
Following the discussion, Mr. and Mrs. Brinson left the meeting @ 7:55 p.m.
(Deputy Mayor Peddle arrived at the meeting at 8:00 p.m.)
Motion-4162-Councillor D. Howell/Councillor M. Wheaton
Resolve that the Business Tax remain the same as stated in the previous Motion-4148-17 and as per Council Policy on the Closure of Business.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor G. Blackwood Councillor D. Howell
Opposed: 2 – Councillor M. Wheaton & Councillor D. Day
Abstaining: 0
Motion Carried.
Landscaping
Motion-4163-17-Councillor D. Howell/Deputy Mayor Peddle
Resolve to leave the landscaping in the vicinity of the parking lot and side of Fire Hall as it currently is.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor G. Blackwood
Councillor D. Howell
Opposed: 1 – Councillor M. Wheaton
Abstaining: 0
Motion Carried.
CEEP Applications
We need 113 extra hours to offer employment to the 3 candidates requiring the lowest amount of hours as recommended by Municipal Affairs. Members were in agreement to approach MHA Derrick Bragg for the extra funding required.
Business
Arising: OH&S Compliance
Members were in agreement to postpone filling the position at this time. The Safety Procedures, Job Scope, Risk Analysis and the Daily Check List for winter duties will be completed by current staff and the remainder will be looked at later.
W/S Project Issues
Some concerns from a property owner regarding the water and sewer installation were discussed by members. It was agreed to set up a meeting with the Resident, Town Engineers, Mayor and Clerk/Manager to resolve the issues.
Pictures of garbage thrown in the new w/s ditch were circulated to members. This has been brought to the attention of the Town Engineer who will deal with the Contractor involved.
Committees
Finance: New Sewer Tax
Motion-4164-17-Councillor D. Howell/Councillor M. Wheaton
Resolve that the new and existing water and sewer tax for 2018 will be $100.00 per year.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor G. Blackwood
Councillor M. Wheaton Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Public Works: Water Report/Boil Order
Satisfactory but the Boil Order will remain in effect until the swabs are retrieved and the maintenance on the waterlines has been completed.
Screens @ Pond
Screens at the Pond were cleaned on November 9th, 2017. The report and pictures were presented to and reviewed by members.
Fire Dept: Cap 5 Internet Cable
Members were in agreement that further research is required to determine the best source to get internet at the Fire Hall. Results will be brought back to a future meeting for further discussion.
Complaint
Members were in agreement to set up training on “Creating a Respectful Workplace” for all Fire Department Members. It was noted that some of the Council Members are also interested in attending this session.
Accounts
Payable:
Rockwater $1,482.12 – Chlorine
Phoenix Academy $ 50.00 – Annual Scholarship Donation
Carmanville Public Library $ 100.00 – Annual Donation
Phoenix Academy $ 50.00 – Calendar Picture Sponsor
TRIO $ 354.50 – Health Premiums November
Motion-4165-17-Deputy Mayor Peddle/Councillor G. Blackwood
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor G. Blackwood
Councillor M. Wheaton Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence
From Regarding Action
MAA - 2018 Fees Decrease by $1.00 per parcel assessed Info Only
New Business: Shed Permit
A request to build a shed at 166 Main Street was approved as per policy and town accessory building guideline regulations provided.
Playground
Members were in agreement to contact the School Board to ask if they have made any decision regarding the future plans for the playground. The results will be brought back to a future meeting for further discussion.
Members
Business: Seniors Gifts
Members were in agreement to purchase Christmas Gifts for the Seniors at the Personal Care Home as in previous years. Councillor Howell will coordinate this event.
Adjournment: Motion-4166-17-Councillor D. Howell/Deputy Mayor Peddle
Resolve that Council do now adjourn to meet again on Monday, December 4th, 2017 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor G. Blackwood
Councillor M. Wheaton Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:55 p.m
Monday, November 6th, 2017
Minutes of the Regular Public Meeting of Council held on Monday, November 6th, 2017 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Councillor Shawn Budgell
Councillor Dwight Day
Councillor Michael Wheaton
Councillor Gordon Blackwood
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Guest: School Council Representatives: Lorna Angell, Kim Pennell and Natasha Mouland.
Absent: Deputy Mayor Marlene Peddle
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4152-17-Councillor S. Budgell/Councillor M. Wheaton
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of October 19th, 2017 which had been circulated to all members.
Motion-4153-17-Councillor D. Howell/Councillor D. Day
Resolve that the Minutes of the Regular Public Council Meeting of October 19th, 2017 be adopted as circulated.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Fire Call @ School
Guest: Lorna Angell (Representing the School Council)
Mayor Howell welcomed the School Council Representatives to the meeting and invited Lorna to give her presentation. They wanted to know who owns the property that the current smoking area is located in so that they could have the area cleared. They are concerned about the potential of a fire in this area getting out of control. They were given a copy of the town map and advised to check with the School Board, Crown Lands and Land Registration to determine the owner of the property.
Clerk/Manager had obtained advice from Municipal Affairs and the legal office of Stewart McKelvey regarding the town’s role with regard to the above. Both Municipal Affairs and Legal stated that unless the town owned the property, they have no authority to be involved and there is no role for the town to play.
Lorna thanked Council members and they left the meeting at 7:55 p.m.
Mayor Howell also read a letter from the United Church Board to the School Board regarding smoking behind the Church and causing damage to the Building.
Pigging Waterline
A letter regarding displeasure with Council’s decision to pig the waterline was circulated to and discussed by members. Members agreed not to pig the remaining waterlines until the two pigs have been retrieved from the line.
Business Tax re: Closure
Motion-4154-17-Councillor D. Howell/Councillor S. Budgell
Resolve to enter a “Closed Session” to discuss this topic.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Business Tax Re: Closure
Discussion
Motion-4155-17-Councillor D. Howell/Councillor G. Blackwood
Resolve to return to an “Open Session” for the remainder of the meeting.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Members agreed to invite the Business Owner to the next meeting as per his request.
Committees
Finance: CEEP
Motion-4156-17-Councillor S. Budgell/Councillor D. Howell
Resolve to accept the $10,000 in funding for the Community Enhancement Program as presented.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
The work priorities will remain as per the original application and work will be determined as funds allow. Notices of the program will be posted.
CIP
A request for a new Capital Investment Plan was received from the Gas Tax Secretariat. Members agreed to submit a new CIP for the remaining funds following the completion of the 2018-18 Capital Works Application as we will request Gas Tax Funding for our share of the project which has not yet been determined.
Public Works: Chlorine Readings
Chlorine Readings for the month of October were reviewed by members and found to be satisfactory and within the guidelines provided.
Water Usage/Flow Data
The average water usage for the month of October was 145,308 gal/day
Tires/Rims – Town Pickup
Motion-4157-17-Councillor M. Wheaton/Councillor G. Blackwood
Resolve to purchase new winter tires and rims for the town pickup.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Salt & Sand Mixture
Members agreed to get quotes for pickup and delivery of 1 load of the salt and sand mixture adhering to the Core Certification requirements.
Landscaping
Further research is required regarding the request to level the lawn with the flag pole and flower box, in front of the parking lot for snow clearing purposes and the request to replace a portion of the lawn beside the fire hall with crushed stone for vehicle washing purposes. This will be discussed further at the next meeting of Council.
Accounts
Payable:
NL Power $ 176.76 – Hydro – Fire Hall (Paid)
NL Power $ 132.01 – Hydro – Booster Stn. (Paid)
NL Power $ 187.13 – Hydro – Mun. Bldg. (Paid)
NL Power $ 43.79 – Hydro – Chlor. Chamber (Paid)
NL Power $ 58.31 – Hydro – Garage (Paid)
CNWM $2,161.52 – Curbside Collection Fees
CNWM $2,428.96 – Tipping Fees
Tulk’s Home Hardware $ 90.08 – W/S Supplies
Toromont CAT $3,321.34 – Loader Forks
Bell Aliant $ 243.47 – Phone/Fax/Internet – Office
Bell Aliant $ 76.70 – Phone – Fire Dept.
Bell Mobility $ 36.45 – Phone – Cell
NL Power $1,744.85 – Hydro – Street Lighting
NAPE $ 63.59 – Union Dues
CIBC Mellon $ 401.64 – Pension Premiums
Receiver General for Canada $2,408.62 – Payroll Remittance
G & M Services $ 592.02 – Gas $442.02; Diesel $150
Motion-4158-17-Councillor D. Howell/Councillor G. Blackwood
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence
From Regarding Action
MAA Central Director Position Ballot Completed
Healthy Living Fund Funding Opportunity Email to Rec & School
FCC AgriSpirit Fund Funding Opportunity Download & Submit App.
New Business: Shed Permit
The request to build a shed at 217 Main Street was approved as per Policy and the Town Accessory Building Permit Regulations.
Members
Business: Christmas Tree Lighting
Members agreed to cut the tree for the tree lighting. It was further agreed that Councillor Howell will coordinate the event as in previous years.
Members
Business: SAM Update
The new executive for the Stewardship Association of Municipalities are: John Norman – President; Kathleen Blanchard – Vice President and Pat Woodford – Secretary.
MHA Meet & Greet Update
Some of the topics discussed were: financing – funding allocations and how it’s accessed, ditching reimbursed with prior approval from Trans & Works, project allocation, sharing of fire equipment, training opportunities and declining population. MHA is available to attend a meeting if requested.
Adjournment: Motion-4159-17-Councillor D. Howell/Councillor G. Blackwood
Resolve that Council do now adjourn to meet again on Monday, November 20th, 2017 at 7:30 p.m.
In favour: Mayor Howell Councillor S. Budgell
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 10:05 p.m.
