Monday, September 23rd, 2024
Minutes of the Regular Public Council Meeting held on Monday, September 23rd, 2024 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Kimberly Blackwood (via Remote Attendance)
Councillor Gordon Blackwood (via Remote Attendance)
Councillor Dale Howell
Councillor Hayward Morgan
Councillor Tony Moyles (arrived late)
Councillor Mitchell Nippard
Clerk/Manager Dianne Goodyear
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4706-24-Councillor H. Morgan/DM Blackwood
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of September 9th, 2024 which had been circulated to all members.
Motion-4707-24-Councillor M. Nippard/Councillor D. Howell
Resolve that the Minutes of the Regular Public Council Meeting of September 9th, 2024 be adopted as circulated.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
(Councillor T. Moyles arrived at the meeting at 7:35 p.m.)
Business
Arising: Fire Hall Rental
With regards to the Fire Hall Rental request from Central Health to house the Ambulance and provide office space, the following information has been received from the Municipal Legislation Department:
- Under the Municipalities Act, the Town cannot be in competition with a non-council entity that is located in the municipality.
- Council’s intent (if they decided to proceed with the rental) would have to be posted in 2 places in town and on our website since we do not have newspapers.
- Written approval would have to be received from the Minister of Municipal Affairs.
Central Health has been notified and asked to check with other businesses in the community that may have a space and can provide what they require. They will advise Council of their results.
Committees:
Finance: Canada Community-Building Fund Agreement
Motion-4708-24-Councillor D. Howell/Councillor M. Nippard
Resolve to approve and accept the Canada Community-Building Fund Agreement 2024-2034 as presented. Further that the Mayor be authorized to sign the Agreement on behalf of Council.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Public Works: Chemical Feed Pump
The Chemical Feed Pump we originally received on June 20th, 2023 is sent for repairs for the second time. It was originally sent for repairs as it was not pumping properly and the vendor determined the check valve was upside down. The vendor changed the check vale to the proper flow direction and the pump worked fine.
It was put back in service on April 25, 2024. On September 14th, a problem was identified with the amount of chlorine being pumped through the line which continued to decrease. The pump was sent back for repairs on September 20th, 2024.
Fall Clean-up
The Fall Clean-up is scheduled for October 7th to 18th, 2024. Notices to this effect will be posted and mailed to residents.
Line Flushing/Swabbing
Line Flushing/Swabbing is scheduled for the week of October 21st to 25th, 2024. Notices to this effect will be posted and mailed to residents.
Fire Dept: FES Incident Report
An FES Incident Report on September 10th, 2024 was presented to and reviewed by members.
Accounts
Payable:
Lori Mercer $8,740.00 – Audit
Northeast Electrical $ 427.29 – Fire Hall Light Repl.
Carmanville Valu Grocer $ 12.08 – Kitchen Supplies
G & M Services $ 610.18 – Gas: 412.18: Diesel 198.00
Colonial Auto Parts $ 35.86 – Town Pickup Parts
EMCO $ 151.57 – Waterline Supplies
NL Power $ 108.76 – Hydro – Fire Hall
NL Power $ 31.30 – Hydro – Garage
NL Power $ 154.30 – Hydro – Booster Station
NL Power $ 34.02 – Hydro – Lift Station
NL Power $ 47.59 – Hydro – Chlorination Chamber
NL Power $ 163.69 – Hydro – Municipal Bldg.
Motion-4709-24-Councillor T. Moyles/Councillor D. Howell
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
New Business: Sewage Treatment Plant (Privileged)
Motion-4710-24-Councillor M. Nippard/Councillor G. Blackwood
Resolve to enter into a “Privileged Session” to discuss this topic.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion
Motion-4711-24-Councillor G. Blackwood/Councillor T. Moyles
Resolve that the meeting be returned to an “Open Session”
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
A claim to ownership of the property the Town is leasing through Crown Lands was presented to and reviewed by members. Members were in agreement that the Resident needs to contact Crown Lands and provide them with any documentation in his possession that would verify the claim. The future outcome with regards to this property will be determined by the verification of the claim.
Members
Business: Trans/Works – Vehicle Disposal
A list of Vehicles/Equipment for Disposal from Transportation and Works was presented to and reviewed by members.
Adjournment: Motion-4712-24-Councillor T. Moyles/Councillor D. Howell
Resolve that Council do now adjourn to meet again on Monday, October 7th, 2024 at 7:30 p.m.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:00 p.m.
Monday, September 9th, 2024
Minutes of the Regular Public Meeting of Council held on Monday, September 9th, 2024 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Kimberly Blackwood
Councillor Gordon Blackwood
Councillor Dale Howell
Councillor Hayward Morgan
Councillor Tony Moyles
Councillor Mitchell Nippard
Clerk/Manager Dianne Goodyear
Call to Order: Chair @ 7:40 p.m.
Agenda: Motion-4702-24-DM Blackwood/Councillor D. Howell
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of August 19th, 2024 which had been circulated to all members.
Motion-4703-24-Councillor T. Moyles/Councillor H. Morgan
Resolve that the Minutes of the Regular Public Council Meeting of August 19th, 2024 be adopted as circulated.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Fire Hall Rental
Central Health Representative visited the Fire Hall on September 4th, 2024 as they are interested in renting a bay in the Fire Hall to park the ambulance and an office for storage and work space. An agreement to lease was presented to and reviewed by Council.
Members raised questions/concerns that need to be answered before a decision could be made. Members were in agreement to get legal advice to review the lease prior to making a decision as well. When the questions have been answered and legal advice has been obtained, Council will make their decision regarding the rental request.
Committees:
Finance: Seniors Social Inclusive Grant
The 2024-2025 application for the Seniors Social Inclusive Grant did not get approved.
OHS Committee Recommendations
A copy of the OHS Committee meeting minutes was presented to and reviewed by members.
OHS Committee recommendations for Council’s consideration were:
- Installation of light poles on each side of the steps to the Municipal Building to illuminate the steps for descending at night. Members were in agreement to install the lighting as soon as possible.
- Installation of Street Light at Chlorination Chambers.
- Install a junction box in the ceiling and install retractable power cords for the Pumper and Pickup in the Fire Hall.
- Purchase Flame Resistant coveralls to use in training, medical calls and everything non-fire related so that the Standardized Bunker Gear would only be used for Structure Fires.
- Purchase Proper cleaning of Bunker Gear for cardiogenic purposes was discussed. The Town applied to FES for funding to purchase a washer for this purpose. In the meantime, the FD Members use a de-comp kit to clean the bunker gear after each fire call. Members were in agreement that the older bunker gear used by the Junior Firefighters should be cleaned with the de-comp kit prior to use as well.
- Steps to main door at the Rec. Center should be checked to see if a handrail is required in the middle for safety reasons. Members were in agreement to have this checked out as soon as possible.
Collections Report (August)
The Collections Report was presented to and reviewed by members. Collection of arrears is steadily progressing.
Public Works: Water Report
The Water Report from Government Services testing results on September 4th, 2024 was satisfactory.
Chlorine Readings
The Chlorine Readings for the month of August was presented to and reviewed by members. Readings were within the recommended guidelines.
Water Usage/Flow Data
The Water Usage and Flow Data for the month of August were presented to and reviewed by members. The average water usage was 165,612 gallons per day.
Screen Cleaning Sept. 3rd, 2024
The regular screen cleaning report from screen cleaning on September 3rd, 2024 was presented to and reviewed by members.
Public Works: Vehicle Maintenance Report
The Vehicle Maintenance Report was presented to and reviewed by members.
Scaffolding
Members were in agreement that scaffolding does not need to be purchased at this time.
Fire Dept: FES Incident Report
A FES Incident Report was presented to and reviewed by members.
FD Training re Province Wide Radio System
The Province Wide Radio System has now been deployed and training has been scheduled for our area in Lumsden on September 24, 2024.
Accounts
Payable:
NL Power $ 133.37 – Hydro – Fire Hall (Paid)
NL Power $ 30.81 – Hydro – Garage (Paid)
NL Power $ 139.28 – Hydro – Booster Station (Paid)
NL Power $ 32.22 – Hydro – Lift Station (Paid)
NL Power $ 172.33 – Hydro – Municipal Building (Paid)
NL Power $ 38.54 – Hydro – Chlorination Chamber (Paid)
Bell Aliant $ 313.30 – Phone/Fax/Internet – Office (Paid)
NL Power $1,823.46 – Hydro – Street Lighting (Paid)
Castle Building Supplies $ 74.12 – Rec Eaves – (Paid)
Pretty SAFE Enterprises $ 402.50 – FAI/PRI Inst. Recert Trng. (Paid)
NAPE $ 101.00 – Union Dues (Paid)
Desjardins $ 606.16 – Pension Premiums (Paid)
Receiver General for Canada $4,824.95 – Payroll Remittance (Paid)
Bell Aliant $ 81.36 – Phone – Fire Dept. (Paid)
Bell Mobility $ 39.33 – Phone – Cell (Paid)
Carmanville Valu Grocer $ 4.89 – Kitchen
Central Office Equipment $ 103.39 – Office Supplies
G & M Services $ 471.09 – Gas
Rockwater $1,903.02 – Chlorine
Tulk’s Home Hardware $ 534.99 – Paint/Stain/Janitorial/Rec Bldg.
EMCO $1,101.21 – Hydrant Parts
TRIO $ 313.76 – Health Premiums
Carmanville Valu Foods $ 47.53 – Senior’s Event – Fraud Presentation
Dooley’s Trucking $ 72.08 – Courier – WS Supplies
Pennell’s Service Station $ 385.65 – Tires – Utility Trailer
CNWM $1,879.20 – Tipping Fees
Collabria Visa $1,002.24 – Diaphragms/OHS Training/Toners
Motion-4704-24-DM Blackwood/Councillor G. Blackwood
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
New Business: Waterline Connection Request
The request for connection to the Town Waterline for 203 Main Street was approved as presented.
Street name – Noggin Cove Road
A request to change the street name for Noggin Cove Road was presented to and discussed by members. The request was made due to an ambulance call which resulted in a delay as it was unclear if Noggin Cove Road was in Carmanville or Noggin Cove.
Members were in agreement to advise the resident that when calling for an ambulance to state the house number on Noggin Cove Road in Carmanville.
Members
Business: SAM Fall Meeting
The SAM Fall Meeting is scheduled for October 3rd, 2024 in Gambo. Councillor H. Morgan has been registered to attend.
Adjournment: Motion-4705-24-Councillor G. Blackwood/Councillor T. Moyles
Resolve that Council do now adjourn to meet again on Monday, September 23rd, 2024 at 7:30 p.m.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor H. Morgan Councillor T. Moyles
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:40 p.m.
