Thursday, June 23rd, 2022
Minutes of the Regular Public Meeting of Council held on Thursday, June 23rd, 2022 in Council Chambers.
Attendees: Councillor Mitchell Nippard (Chair)
Mayor Keith Howell (Remote Attendance)
Councillor Gordon Blackwood
Councillor Shawn Budgell
Councillor Hayward Morgan
Clerk/Manager Dianne Goodyear
Absent: Councillor Dale Howell
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4502-22-Councillor G. Blackwood/Councillor S. Budgell
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Councillor G. Blackwood
Councillor S. Budgell Councillor H. Morgan
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Councillor M. Nippard (Chair) asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of June 13th, 2022 which had been circulated to all members.
Motion-4503-22-Councillor G. Blackwood/Councillor H. Morgan
Resolve that the Minutes of the Regular Public Council Meeting of June 13th, 2022 be adopted as circulated.
In favour: Mayor Howell Councillor G. Blackwood
Councillor S. Budgell Councillor H. Morgan
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Sewer Camera
The sewer camera inspection has not yet been done because the sewer lines have to be dry to put the camera through. Therefore Water Resource Management was contacted for direction. Their recommendation was: to dry the lines for the camera inspection, the lines coming from upstream towards Eastern Fish Markets and the line coming from the outfall itself has to be blocked. Then, notices would have to be sent to the homeowners from 131 to 151 Main Street and Army Road asking them not to use their sewer during the inspection period. We would need a contractor to do the blocking and pump out the lines with a vac truck to create the dry lines before the camera inspection can be done. This would all have to be on site at the same time.
Motion-4504-22-Mayor Howell/Councillor S. Budgell
Resolve to follow the recommendations from Water Resource Management to set up the camera inspection.
In favour: Mayor Howell Councillor G. Blackwood
Councillor S. Budgell Councillor H. Morgan
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Auction
The Public Auction will take place on June 28th, 2022 at 3:00 p.m. in Council Chambers. The minimum bids have been received.
JCP
The tentative start date for the JCP is July 4th, 2022 provided the last 2 applicants meet the eligibility criteria. If not, we will have to repost the ad and change the start date.
W.S. 2022-2023
MHA Derrick Bragg informed town that the Minister has not yet announced the W.S. Approvals for this year.
Committees:
Public Works: Screen Cleaning
Screens were cleaned on June 20th, 2022.
Accounts
Payable:
NL Power $ 117.96 – Hydro – Chlor. Chambers
NL Power $ 40.57 – Hydro – Lift Station
NL Power $ 346.56 – Hydro – Fire Hall
NL Power $ 248.43 – Hydro – Mun. Bldg.
NL Power $ 170.65 – Hydro – Booster Stn.
NL Power $ 36.28 – Hydro – Garage
Rockwater $1,622.88 – Chlorine
Carmanville Value Grocer $ 31.38 – Garden Sign Pics/Kids snack
Central Cashier’s Office $ 25.00 – License – Interp Property
G & M Services $ 686.69 – Gas – Town
Battlefield $2,151.72 – Sewer Pipe/Safety Gear
Motion-4505-22-Councillor G. Blackwood/Councillor S. Budgell
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Councillor G. Blackwood
Councillor S. Budgell Councillor H. Morgan
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
MAA Update to Board Info only
New Business: Septic Design Request
The request for a septic design at 394 Main Street was approved pending approval of all other relevant government departments.
Members
Business: Request to Council
Members agreed that all request coming to Council should be in writing to provide a paper trail and clarity and to ensure everyone has the appropriate information required.
Adjournment: Motion-4506-22-Councillor G. Blackwood/Councillor S. Budgell
Resolve that Council do now adjourn to meet again at the call of the Chair.
In favour: Mayor Howell Councillor G. Blackwood
Councillor S. Budgell Councillor H. Morgan
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:00 p.m.
Monday, June 13th, 2022
Minutes of the Regular Public Meeting of Council held on Monday, June 13th, 2022 in Council Chambers.
Attendees: Mayor Keith Howell (Remote Attendance)
Councillor Mitchell Nippard (Chair)
Councillor Gordon Blackwood
Councillor Dale Howell (Remote Attendance)
Clerk/Manager Dianne Goodyear
Absent: Councillor Shawn Budgell
Councillor Hayward Morgan
Call to Order: Chair @ 7:45 p.m.
Agenda: Motion-4994-22-Councillor G. Blackwood/Councillor D. Howell
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Councillor G. Blackwood
Councillor D. Howell Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Councillor M. Nippard (Chair) asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of May 30th, 2022 which had been circulated to all members.
Motion-4995-22-Councillor G. Blackwood/Mayor Howell
Resolve that the Minutes of the Regular Public Council Meeting of May 3th, 2022 be adopted as circulated.
In favour: Mayor Howell Councillor G. Blackwood
Councillor D. Howell Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Sewer Problem/Supplies Required
Water Resource Management listed the Proper PPE required and provided a list of contractors to put a camera through the sewer line to determine the problem we’ve been having with blockages. We are waiting on a response from one more contractor and will then contact the lowest bidder to set up the camera inspection.
Festival – Insurance
Insurance has been notified of all activities during the Festival and appropriate insurance coverage is in place.
Senior’s Tea Party
The Carmanville Library Board will be hosting the Seniors Tea Party during the Summer Festival this year.
Online Banking – Fundraising
Both the Bank and Auditor were contacted regarding the Rec’s request to set up online banking for e-transfers for ticket sales and fundraising. Setting up an account for e-transfers for ticket sales and fundraising was not recommended by either the Bank or the Auditor.
Committees:
Finance: Resignation/By-Election
Deputy Mayor Stephanie Blake resigned on June 1st, 2022 leaving a vacant seat on Council.
Motion-4996-22-Mayor Howell/Councillor G. Blackwood
Resolve that an Election to fill the vacant seat will be held on August 9th, 2022.
In favour: Mayor Howell Councillor G. Blackwood
Councillor D. Howell Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Motion-4997-22-Councillor G. Blackwood/Councillor D. Howell
Resolve to appoint Phyllis Collins as the Alternate Returning Officer for the above Election.
In favour: Mayor Howell Councillor G. Blackwood
Councillor D. Howell Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Collection Report
The Collection Report for May was presented to and reviewed by members.
Public Works: Water Report
The water test results from Government Services conducted on June 1st, 2022 were satisfactory.
Chlorine Readings
The Chlorine Readings for the month of May were presented to and reviewed by members. Readings were all within guidelines.
Monthly Usage/Flow Data
The Monthly Usage and Flow Data for the month of May were presented to and reviewed by members. The average water usage was 118,748 gallons per day.
Gravel
Councillor Blackwood and Councillor Nippard agreed to check out the site at 92 Main Street which requires fill as a result of recently digging up the curb stop. Results will be brought back.
Lawnmower
Motion-4998-22-Councillor G. Blackwood/Councillor D. Howell
Resolve to purchase a new Lawnmower at Tulk’s Home Hardware at the cost of $239.97 plus tax.
In favour: Mayor Howell Councillor G. Blackwood
Councillor D. Howell Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Fire Dept: FD Phone App – $960 (US - $1266.51)
The total cost of the FD Phone App annual fee was $1,266.51 with the exchange rate applied.
Incident Reports
Two incident reports were presented to and reviewed by members.
New Member Request
More information is required regarding the new member request. Results will be brought back to next meeting for further discussion.
BBQ
Members are invited to the Fire Department BBQ on June 21st.
Recreation: Active NL Funding (Ballfield)
The Town application to Active NL for funding to do up the Ballfield was not approved. The Recreation Committee will be informed and asked to submit their proposal to the Town with regards to the repairs required and what they are requesting the Town to help with.
Habitat: JCP – Greenhouse
The Habitat Committee has received approval for the JCP and is in the processing of recruiting workers. Members were in agreement that the Part Time Outside Worker would be available to assist with the construction of the Greenhouse.
Internship Program
The CCNL Internship Application submitted by the Habitat Committee was not approved.
Accounts
Payable:
Bell Aliant $ 79.00 – Phone – Fire Dept. (Paid)
Sandra Boone $ 28.69 – Toner (Paid)
H. Wareham & Sons Limited $1,748.00 – Sewer Problem MSS (Paid)
NL Power $1,806.93 – Hydro – Street Lights
CNWM $1,653.76 - Tipping Fees
Computer Shack Inc. $ 241.49 – Printer Drums
Computer Shack Inc. $ 594.52 – Monitor, Toner and Upgrade
Pennell’s Service Station $ 516.12 – Tires – Utility Trailer
Central Cashier’s Office $ 71.20 – Municipal Council Handbooks
Dooley’s Trucking $ 368.99 – Courier Service BA’s
NLCSA $ 483.00 – Fall Protection Training
Central Office Equipment $ 32.05 – Office Supplies
TRIO $ 338.57 – Health Premiums
K & D Pratt ` $ 422.13 – BA Service
Car Quest $ 143.84 – Garage Supplies
Tulk’s Home Hardware $1,975.25 – Gazebo/Garden Signs
G & M Services $1,056.01 – Gas Town: 779: FD 277
Motion-4999-22-Mayor Howell/Councillor G. Blackwood
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Councillor G. Blackwood
Councillor D. Howell Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
RNL Proclamation Recreation Month Sign by Mayor
New Business: Crown Lands Referrals
Two applications for Crown Lands were presented to Council for their review. Council has no issues or concerns with either of the applications.
Members
Business: Committee Reports
Members were in agreement to request Committee Reports from the Chair of the Habitat and Rec. Committees and the Fire Chief to keep informed of Committee activities and plans. This will be brought back to the next meeting for further discussion.
Authorization to pay bills
Motion-4500-22-Mayor Howell/Councillor G. Blackwood
Resolve that authorization be given to the Town Clerk/Manager to pay bills during the summer months between meetings.
In favour: Mayor Howell Councillor G. Blackwood
Councillor D. Howell Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Summer Meetings
Members were in agreement that during July and August there would only be one meeting per month at the call of the Chair.
Adjournment: Motion-4501-22-Councillor G. Blackwood/Councillor D. Howell
Resolve that Council do now adjourn to meet again at the Call of the Chair since the next meeting date is on a Statutory Holiday.
In favour: Mayor Howell Councillor G. Blackwood
Councillor D. Howell Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:45 p.m.
