Monday, March 28th, 2022
Minutes of the Regular Public Meeting of Council held on Monday, March 28th, 2022 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Councillor Gordon Blackwood
Councillor Shawn Budgell
Councillor Dale Howell
Councillor Mitchell Nippard
Clerk/Manager Dianne Goodyear
Absent: Deputy Mayor Stephanie Blake
Councillor Hayward Morgan (Leave of Absence)
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4952-22-Councillor S. Budgell/Councillor M. Nippard
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Councillor Gordon Blackwood
Councillor S. Budgell Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of March 14th, 2022 which had been circulated to all members.
Motion-4953-22-Councillor S. Budgell/Councillor M. Nippard
Resolve that the Minutes of the Regular Public Council Meeting of March 14th, 2022 be adopted as circulated.
In favour: Mayor Howell Councillor Gordon Blackwood
Councillor S. Budgell Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Garbage – Heavy Bags
Members were in agreement that if the garbage bags are too heavy for the town workers, they are to leave them and report it to the Town Clerk/Manager to follow up on. OHS suggest 50 lbs. for lifting but that is just to lift, not to throw overhead. Town workers suggest 40 lbs. for the limit. Other options rather than lifting and throwing up over the rack of the trailer were discussed such as using the gates on the back of the trailer or cutting down the height of the trailer sides. The Public Works Committee will check out options and bring their results back for further discussion.
Committees:
Finance: NAPE Negotiations (Privileged)
Motion-4954-22-Councillor S. Budgell/Councillor M. Nippard
Resolve to enter into a “Privileged Session” to discuss this topic.
In favour: Mayor Howell Councillor Gordon Blackwood
Councillor S. Budgell Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion
Motion-4955-22-Councillor G. Blackwood/Councillor S. Budgell
Resolve to return to an “Open Session” for the remainder of the meeting.
In favour: Mayor Howell Councillor Gordon Blackwood
Councillor S. Budgell Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Insurance Renewal
Motion-4956-22-Councillor G. Blackwood/Councillor D. Howell
Resolve to renew the Town Insurance Policy with Cal Legrow at $33,414.05 as presented.
In favour: Mayor Howell Councillor Gordon Blackwood
Councillor S. Budgell Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
W.S. Project Concerns
Concerns with lawns and pavement cuts have been brought to the attention of the Town Engineer and Contractor. The Contractor looked at it and said he will return in the spring to check it out further.
Public Works: Water Problem
A potential water leak was reported across from the United Church. Upon investigation, it was determined that there is no water leak but the problem with water build up on the side of the road is from poor drainage from the culvert. Transportation and Works have been notified and are assessing the situation with intent to correct the problem.
Fire Dept: Incident Report
An incident report was presented to and reviewed by members.
AED Pads and Batteries
AED Pads and Batteries need to be replaced in the Fire Department’s portable AED. The AED Pads are out of stock everywhere. There is still one set on hand and if that is used before they can be replaced, they can check the Rec. portable AED and if the pads match, can borrow a set from there.
Accounts
Payable:
NL Power $ 156.92 – Hydro – Chlor. Chambers
NL Power $ 322.75 – Hydro – Garage
NL Power $ 503.79 – Hydro – Mun. Bldg.
NL Power $ 218.87 – Hydro – Booster Stn.
NL Power $ 481.87 – Hydro – Fire Hall
NL Power $ 44.01 – Hydro – Lift Station
Carmanville Value Grocer $ 18.76 – Kitchen Supplies
Hefford’s $ 318.50 – Service check/Pumps
Mercer’s Marine $ 121.35 – Fed/Prov. Flags
G & M Services $ 489.86 – Gas: Town 364.84 FD 125.02
Bell Aliant $ 307.84 – Phone/Fax/Internet
Bell Mobility $ 36.45 – Phone – Cell
NAPE $ 82.40 – Union Dues
CIBC Mellon $ 465.46 – Pension Premiums
Receiver General for Canada $3,021.86 – Payroll Remittance
Rockwater $1,494.08 – Chlorine
Motion-4957-22-Councillor S. Budgell/Councillor M. Nippard
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Councillor Gordon Blackwood
Councillor S. Budgell Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
Canadian Transplant Assoc. Proclamation Signed by Mayor
Members
Business: MNL – Symposium
Members were reminded of the MNL Symposium scheduled in Gander from May 5 – 7, 2022 and notify the office if they want to be registered. If members are not available to attend in person, council can register interested members at $50 each or all of Council at $200 for the virtual event.
Adjournment: Motion-4958-22-Councillor S. Budgell/Councillor M. Nippard
Resolve that Council do now adjourn to meet again on Monday, April 11th, 2022 at 7:30 p.m.
In favour: Mayor Howell Councillor Gordon Blackwood
Councillor S. Budgell Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:35 p.m.
Monday, March 14th, 2022
Minutes of the Regular Public Meeting of Council held on Monday, March 14th, 2022 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Stephanie Blake
Councillor Shawn Budgell
Councillor Dale Howell
Councillor Mitchell Nippard
Clerk/Manager Dianne Goodyear
Absent: Councillor Gordon Blackwood
Councillor Hayward Morgan (Leave of Absence)
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4938-22-Councillor S. Budgell/Councillor M. Nippard
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Blake
Councillor S. Budgell Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of February 28th, 2022 which had been circulated to all members.
Motion-4939-22-Councillor S. Budgell/Deputy Mayor Blake
Resolve that the Minutes of the Regular Public Council Meeting of February 28th, 2022 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Blake
Councillor S. Budgell Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Mitre saw – Tenders
Two tenders were received and opened by Mayor Howell. Tenders received were: Bobby Goodyear @ $12.50 and Mitchell Nippard @ $30.00.
Motion-4940-22-Councillor D. Howell/Councillor S. Budgell
Resolve that the Tender be awarded to the highest bidder – Mitchell Nippard at $30.00.
In favour: Mayor Howell Deputy Mayor Blake
Councillor S. Budgell Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Active NL Funding application
The application for repairs to the ballfield has been submitted. The maximum available funding is $15,000. The quotes/estimates provided by the Rec. Chair totalled $64,412.70. The main objective is to get the ballfield ready for use as soon as possible so the work involved has been scaled down. The funding applied for will cover 6 weeks work for 2 employees to remove the alders/roots and spread the sand/gravel, topsoil and class A for the respective areas on the field so the ballfield can be used this summer.
Committees:
Finance: NAPE Negotiations (Privileged)
Motion-4941-22-Councillor D. Howell/Councillor M. Nippard
Resolve to enter into a “Privileged Session” to discuss this topic.
In favour: Mayor Howell Deputy Mayor Blake
Councillor S. Budgell Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion
Motion-4942-22-Councillor S. Budgell/Deputy Mayor Blake
Resolve the meeting be returned to an “Open Session”
In favour: Mayor Howell Deputy Mayor Blake
Councillor S. Budgell Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Council’s response will be forwarded to the NAPE Representative.
Outside Workers Training
Training for the Outside Workers will be scheduled as soon as possible including online training for whatever required courses are offered.
Provincial Summer Student
Motion-4943-22-Councillor D. Howell/Councillor S. Budgell
Resolve to apply for a Provincial Summer Student as per previous years.
In favour: Mayor Howell Deputy Mayor Blake
Councillor S. Budgell Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Come Home Year Celebration Grant
Official notification has been received from Municipal Affairs that the Town will receive $2,000 towards the construction of the Gazebo.
Insurance Renewal
Members were in agreement to renew the Municipal Errors and Omissions Insurance and the Firefighters Insurance with the regular Insurance Renewal.
Public Works: Water Report
The Water Report from Government Services for testing on March 2, 2022 was satisfactory.
Chlorine Readings
The Chlorine Readings for the month of February were presented to and reviewed by members and found to be within recommended guidelines.
Water Usage/Flow Data
The Water Usage and Flow Data Reports for the month of February were presented to and reviewed by members. The average water usage was 261,023 gallons per day.
Water Resource Mgmt. THM’s and HAA’s
The water testing results from Water Resource Management were presented to and reviewed by members. The THM’s were 83.75 and the HAA’s were 56.38; both of which are within the recommended guidelines.
Clean & Safe Drinking Water Workshop
Members were in agreement that the Outside Workers be registered for the clean and Safe Drinking Water Workshop for March 22nd to 24th, 2022.
Garage Supplies
Motion-4944-22-Councillor S. Budgell/Councillor M. Nippard
Resolve that the Town will purchase a Chop Saw for iron, a Drill Press and a set of Screwdrivers for the town garage as requested.
In favour: Mayor Howell Deputy Mayor Blake
Councillor S. Budgell Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Public Works: Garbage – Heavy Bags
The Outside Workers have reported that sometimes garbage bags put out for collection are too heavy to throw up over the rack on the town pickup. Further research is required to determine the appropriate weight that would be allowed to ensure the safety for the workers. Results will be brought back for further discussion and policy.
Fire Dept: Lieutenant Position
A letter was received from Lieutenant Jason Mouland informing council that he has stepped down as Lieutenant but is continuing in the role of Firefighter with the Fire Department.
Motion-4945-22-Councillor S. Budgell/Deputy Mayor Blake
Resolve to enter into a “Privileged Session” to discuss this topic.
In favour: Mayor Howell Deputy Mayor Blake
Councillor S. Budgell Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion
Moltion-4946-22-Councillor S. Budgell/Councillor D. Howell
Resolve to return the meeting to an “Open Session”
In favour: Mayor Howell Deputy Mayor Blake
Councillor S. Budgell Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Members were in agreement to accept the decision of the Fire Department Member as presented in the letter.
Fire Dept: Funeral Retired Firefighter
Approval was received via electronic means on the past weekend from council members for the Fire Department to participate in the funeral for retired firefighter Harvey Ellsworth who served on the department for over 30 years.
Recreation: Donation request
A letter was received from the Rec. Committee Chair asking for a donation towards the upcoming summer festival. The Town annually donates $900 towards the Fireworks for the Summer Festival. Members were in agreement that the donation will remain the same.
New members
Motion-4947-22-Councillor S. Budgell/Deputy Mayor Blake
Resolve to approve new membership to the Rec. Committee for the following as per request from the Rec. Chair:
- Brittany Landry
- Tammy Gillingham-Mouland
- Sherry Chaulk-Nippard
- Kayla Wells
In favour: Mayor Howell Deputy Mayor Blake
Councillor S. Budgell Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Code of Conduct – Liaison
Members were in agreement that since the Rec. Committee Liaison is not a Rec. Member the Code of Conduct requirement would not be applicable to the Liaison. The Liaison attends Rec. meetings on behalf of Council to explain (as required) any decisions previously made by Council that have been already sent in writing to the Committee Chair. Any correspondence to and from the Rec Committee should always be sent to and from the town’s email through the Town Clerk/Manager.
Accounts
Payable:
Ok Tire & Automotive $1,130.77 – Loader Tires (Paid)
EMCO $ 616.89 – Waterline Supplies
Bell Aliant $ 308.28 – Phone/Fax./Internet
Bell Aliant $ 76.70 – Phone – FD
CNWM $1,558.56 – Tipping Fees
Collabria Visa $ 240.35 – Impact Wrench
Carmanville Value Grocer $ 31.51 – Kitchen/Janitorial
Tammy Mouland $ 20.00 – Code of Conduct
Dooley’s Trucking $ 143.03 – Courier re BA’s
Rockwater $1,494.08 – Chlorine
Tulk’s Home Hardware $ 125.95 – Garage Janitorial/Keys
EMCO $ 371.16 – Waterline Supplies
TRIO $ 338.57 – Health Premiums
G & M Services $ 935.82 – Gas/Diesel
Motion-4948-22-Deputy Mayor Blake/Councillor D. Howell
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Blake
Councillor S. Budgell Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
NL Hydro Take Charge Info only
Dooley’s Trucking Fuel Surcharge increase Info only
New Business: New Business notification
Motion-4949-22-Deputy Mayor Blake/Councillor S. Budgell
Resolve to approve the new Business “Alpha Roofing and Contracting” and that the Business would be charged the Minimum Business Tax.
In favour: Mayor Howell Deputy Mayor Blake
Councillor S. Budgell Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Indoor Food Farm
An inquiry was received regarding a location of Crown Land to house a metal building to be used for an indoor food farm. Agriculture is permitted under “Commercial Highway Zone” in the Town Plan. Members were in agreement to contact the individual and ask them to check with Crown Lands to pick a suitable location in that area and then submit their proposal to Council for consideration.
Members
Business: COVID re: Mask in Public Buildings
Motion-4950-22-Councillor D. Howell/Councillor S. Budgell
Resolve that Council will follow the Chief Medical Officer of Health’s recommendation in that “wearing Masks is strongly recommended in indoor settings” in the town’s public buildings.
In favour: Mayor Howell Deputy Mayor Blake
Councillor S. Budgell Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Notices will be posted to this effect for all Town Public Buildings.
MNL – Regionalization
Members were invited to attend a “Central Call” on Thursday, March 17th at 7 – 8 p.m. to discuss regionalization. Members can also write a letter of support to the MHA voicing support for regionalization.
Members
Business: MNL – Symposium
The Municipal Symposium is scheduled for May 5 – 7, 2022. Clerk/Manager will check out the virtual availability and bring results back to the next meeting for further discussion.
Canada Day Celebrations
Clerk/Manager will check with the Habitat and Recreation Committees to find out if they have any plans for Canada Day Celebrations. Results will be brought back to the next meeting for further discussion.
Adjournment: Motion-4951-22-Councillor S. Budgell/Councillor M. Nippard
Resolve that Council do now adjourn to meet again on Monday, March 28th, 2022 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Blake
Councillor S. Budgell Councillor D. Howell
Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:20 p.m.
