Monday, May 17th, 2021
Minutes of the Regular Public Meeting of Council held on Monday, May 17th, 2021 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle (arrived late)
Councillor Dwight Day
Councillor Michael Wheaton
Councillor Gordon Blackwood
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Absent: Councillor Shawn Budgell
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4763-21-Councillor M. Wheaton/Councillor G Blackwood
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of May 3rd, 2021 which had been circulated to all members.
Motion-4764-21-Councillor M. Wheaton/Councillor D. Day
Resolve that the Minutes of the Regular Public Council Meeting of May 3rd, 2021 be adopted as circulated.
In favour: Mayor Howell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
(Deputy Mayor Peddle arrived at the meeting at 7:34 p.m.
Arising: Community Garden Sign
Motion-4765-21-Councillor D. Howell/Deputy Mayor Peddle
Resolve the winner of the Community Garden Sign contest is the Grade 3 Class of Phoenix Academy. The picture submitted will be used for a 4’ x 8’ sign (with a border) at the Community Garden with Grade 3 Class of Phoenix Academy 2021 written at the bottom of the sign. The other 6 pictures submitted by the remaining elementary classes will be used for 8” x 11 ½” signs to be installed on the Garden Beds. Prize to be determined depending on the class size.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
W/S Update
Members were informed that the Tender for this year’s Water and Sewer Project has been called. The closing date is June 3rd, 2021.
Fire Van
Everything for the Van repairs is in with the exception of the stepper motor. Councillor Blackwood is checking on one that should fit. Members will be informed of the results.
FD (Privileged)
Motion-4766-21-Deputy Mayor Peddle/Councillor D. Day
Resolve to enter into a “Privileged Session” to discuss the next couple of topics.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: FD (Privileged Session…..continued
(Mayor Howell and Councillor D. Howell left the meeting at 8:05 p.m. due to a conflict of interest – Deputy Mayor Peddle took the position of Chair)
Discussion
(Mayor Howell and Councillor D. Howell were invited back to the meeting at 9:15 p.m. Mayor Howell resumed the position of Chair for the remainder of the meeting)
(Councillor M. Wheaton left the meeting at 9:15 p.m. due to a conflict of interest)
Discussion
(Councillor M. Wheaton was invited back to the meeting at 9:50 p.m.)
All members concerned will be notified in writing of Council’s decision with regards to the above discussions.
Committees:
Finance: Collections (Privileged)
Discussion
Motion-4767-21-Councillor M. Wheaton/Deputy Mayor Peddle
Resolve that Court Procedure would be initiated on Accounts TC-C0121, TC-C0221 and that Accounts TC-C0321, TC-WO0121, and TC-WO0221 be written off as uncollectable. Total amount for Court Action - $1,616.12. Total amount for write off - $501.98.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: Councillor D. Day
Abstaining: 0
Motion Carried.
Motion-4768-21-Councillor G. Blackwood/Councillor D. Day
Resolve that the meeting be returned to an “Open Session”.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Public Works: Water Report
The water report from Government Services on water test on May 4th, 2021 was satisfactory.
Fire Dept: Incident Reports
Two (2) Incident Reports were presented to and reviewed by Council.
Pumper
Members were informed that the brakes on the Pumper failed on May 15th, 2021. Chamber was replaced by town workers. Council advised to bring the Pumper to Triple T to get the necessary adjustment.
Accounts Payable:
APS $ 658.95 – Chlorine Test Packets
Bell Aliant $ 76.70 – Phone – Fire Dept.
Penguin Management $ 948.00 – US FUNDS – FD App
Carmanville Value Grocer $ 19.55 – Kitchen Supplies
EMCO $ 47.73 – Waterline Supplies
Tulk’s Home Hardware $ 399.78 – Sea Cam/Garage/Janitorial
CNWM $1,666.00 – Tipping Fees
Car Quest Auto Parts $ 516.73 – FD Van Parts
Rockwater $1,494.08 – Chlorine
Collabria Visa $ 214.36 – FD License Renewal/FD Van
TRIO $ 333.61 – Health Premiums
Smithy’s Road Service Ltd. $1,101.35 – Pumper Compressor
Central Office Equipment $ 68.78 – Office Supplies
Smithy’s Road Service Ltd. $ 135.79 – Pumper/Brake Chamber
Motion-4769-21-Deputy Mayor Peddle/Councillor G Blackwood
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
MNL Work term students Info only
MAA Clar Simmons Scholarship Deputy Mayor Peddle/
Councillor M. Wheaton
New Business: Application for Crown Land Referral
(Councillor M. Wheaton left the meeting at 10:15 p.m. due to a conflict of interest)
Motion-4770-21-Councillor D. Howell/Deputy Mayor Peddle
Resolve that the application for Crown Land for Eastern Fish Markets be approved.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor G. Blackwood
Councillor D. Howell
Opposed: 0
Abstaining: 0
(Councillor M. Wheaton was invited back to the meeting at 10:20 p.m.)
New Business: Shed Permit
The request to build a shed at 188 Main Street was approved as per the Town’s Accessory Building Guidelines and Policy.
Adjournment: Motion-4771-21-Councillor D. Howell/Councillor G. Blackwood
Resolve that Council do now adjourn to meet again on Monday, May 31, 2021 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 10:25 p.m.
Monday, May 3rd, 2021
Minutes of the Regular Public Meeting of Council held on Monday, May 3rd, 2021 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Marlene Peddle
Councillor Dwight Day
Councillor Michael Wheaton
Councillor Gordon Blackwood
Councillor Dale Howell
Clerk/Manager Dianne Goodyear
Absent: Councillor Shawn Budgell
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4755-21-Councillor M. Wheaton/Councillor D. Day
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed; 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of April 19th, 2021 which had been circulated to all members.
Motion-4756-21-Councillor D. Day/Councillor D. Howell
Resolve that the Minutes of the Regular Public Council Meeting of April 19th, 2021 be adopted as circulated.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed; 0
Abstaining: 0
Motion Carried.
Business
Arising: Fire Van Repairs
Motion-4757-21-Councillor M. Wheaton/Councillor G Blackwood
Resolve to order the cluster for the van at the price of $250 plus tax and shipping.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed; 0
Abstaining: 0
Motion Carried.
Community Garden Sign
Phoenix Academy advised the posters for the Community Garden Sign contest should be submitted this week.
Committees:
Finance: Canada Summer Jobs
The Town has received approval for 1 Summer Student; Habitat for 3 and Rec. for 2. All positions are for 8 weeks at 35 hours per week.
Provincial Student Application
Motion-4758-21-Deputy Mayor Peddle/Councillor D. Day
Resolve to submit an application for the Provincial Student Position.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed; 0
Abstaining: 0
Motion Carried.
Chlorination Chamber Repairs & Line Swabbing
The Chlorination Chamber repairs have been tentatively scheduled for May 10th, 2021. Water will be shut off for the entire community during the repairs and a Boil Water Advisory will have to be issued. After confirmation of the date for repairs, notices will be mailed to all residents.
Motion-4759-21-Councillor M. Wheaton/Councillor G Blackwood
Resolve that immediately following the repairs the waterlines will be swabbed as follows: All of Main Street South and Main Street North from the Chlorination Chamber up to and including Noggin Cove Road only. There is to be only 1 swab used during line swabbing.
Howell’s Avenue cannot be swabbed and the remainder of Main Street from Noggin Cove Road intersection to Noggin Cove Head will not be done at this time.
In favour: Mayor Howell Councillor D. Day
Councillor M. Wheaton Councillor G. Blackwood
Councillor D. Howell
Opposed: Deputy Mayor Peddle
Abstaining: 0
Motion Carried.
Deputy Mayor Peddle asked to let the record show that she is not in favour of line swabbing because we were advised not to do it.
Public Works: Water Report
The water report from Government Services testing on April 13th, 2021 was satisfactory.
Screen Cleaning
Screens were cleaned on April 27th, 2021. The report and pictures were presented to and reviewed by members.
Clean up week
Motion-4760-21-Deputy Mayor Peddle/Councillor M. Wheaton
Resolve that clean up week will start on June 7th, 2021.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed; 0
Abstaining: 0
Motion Carried.
Notices will be mailed to all residents.
Chlorine Readings
Chlorine Readings for April were presented to and reviewed by members. Readings were within guidelines.
Monthly Usage and Flow Data
Monthly Water Usage and Flow Data Chart for April was presented to and reviewed by members. The average water usage was 141,382 gallons per day.
Fire Dept: Incident Report
An incident report regarding a call out on April 29th, 2021 was presented to and reviewed by members.
Accounts Payable:
NL Power $ 43.70 – Hydro – Lift Station (Paid)
NL Power $ 442.67 – Hydro – Fire Hall (Paid)
NL Power $ 212.65 – Hydro – Booster Stn. (Paid)
NL Power $ 403.87 – Hydro – Mun. Bldg. (Paid)
NL Power $ 107.24 – Hydro – Chlor. Chambers (Paid)
NL Power $ 199.74 – Hydro – Garage (Paid)
NL Power $1,788.51 – Hydro – Street Lighting
MicMac Safety Source $ 371.98 – FD Boots
Bell Aliant $ 303.90 – Phone/Fax/Internet
Bell Mobility $ 36.45 – Phone – Cell
CIBC Mellon $ 468.88 – Pension Premiums
EMCO $1,072.28 – Water Supplies
Computer Shack $ 367.98 – Drums/Toner – Printer
Car Quest $ 484.83 – FD Van Parts
NAPE $ 81.26 – Union Dues
Receiver General for Canada $3,267.00 – Payroll Remittance
G & M Services $ 549.06 – Town: 351.03; FD 198.03
Motion-4761-21-Deputy Mayor Peddle/Councillor G. Blackwood
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed; 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
Gov. NL GCIB Program Info only
Town of GFW Family Doctors Info only
Chamber of Commerce Tourism Clerk/Manager will respond
Members
Business: W. S. Update
Town Engineer advised that no tenders will be called until after May 5th, 2021 as upgrades are being done to allow all tendering and bidding to be done online. He expects the tender to be awarded any time after May 25th, 2021.
Adjournment: Motion-4762-21-Councillor D. Howell/Deputy Mayor Peddle
Resolve that Council do now adjourn to meet again on Monday, May 17th, 2021 at 7:30 p.m.
In favour: Mayor Howell Deputy Mayor Peddle
Councillor D. Day Councillor M. Wheaton
Councillor G. Blackwood Councillor D. Howell
Opposed; 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:15 p.m.
