Tuesday, July 25th, 2017
Minutes of a Special Public Meeting of Council held on Tuesday, July 25th, 2017 at 7:30 p.m. in Council Chambers.
Attendees: Councillor Sam Winsor (Chair)
Councillor Dale Howell
Councillor Kim Blackwood
Councillor Michel Bailet
Clerk/Manager Dianne Goodyear
Engineer Jim Harty
Absent: Mayor Keith Howell
Deputy Mayor Marlene Peddle
Councillor Linda Bailet
This meeting was called to review the Water and Sewer Phase II tenders and accept the lowest tender and recommendations of the Town Engineer.
Town Engineer informed members that H. Wareham and Sons was the lowest tender at $795,935.47 which was approximately $50,000 under the estimate. He advised that the residences that already have their sewer lines installed will be connected when the tank and lift station are completed. This phase goes as far as the Apartments across from the wharf. He advised that OH&S requirements will be met during the project, especially with the number of flagspersons on site. The project duration is approximately 3 months.
Members asked to keep the festival dates in mind for traffic especially on Saturday, August 19th and Sunday, August 20th and to keep the road open during this period. Jim said they could work up lanes, etc. during this time.
Members suggested to use the extra funding indicated above to continue up harbour with blasting the upper side of the Apartment Building.
Motion-4115-17-Councillor M. Bailet/Councillor D. Howell
Resolved to accept the lowest Tender, H. Wareham & Sons Ltd. @ $795,935.47 as recommended by Engineer Jim Harty and proceed to the next step for awarding of the Tender.
In favour: Councillor D. Howell Councillor K. Blackwood
Councillor S. Winsor Councillor M. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
It was suggested by members to apply to Gas Tax Funding to use our funding for a back-up generator for the lift station.
There was a discussion on pigging lines as there have been complaints of dirty water recently. Engineer Jim Harty advised that pigging is not a good idea right now because the pig can actually get stuck in the old cast iron lines and create bigger problems. Right now there’s no cleaning velocity and with gravity flow, the flow required is just not there. He also said flushing through the hydrants will work better and be set up differently when we have all new lines.
Meeting was adjourned at 8:25 p.m.
Monday, July 10, 2017
Minutes of the Regular Public Meeting of Council held on Monday, July 10, 2017 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Councillor Dale Howell
Councillor Kim Blackwood
Councillor Michel Bailet
Councillor Linda Bailet
Clerk/Manager Dianne Goodyear
Guest: Corporal Mark Bishop
Gregory Rowe (Did not show)
Absent: Deputy Mayor Marlene Peddle
Councillor Sam Winsor
Call to Order: Chair @ 7:30 p.m.
Agenda: “Playground” was added to the Agenda under New Business.
Motion-4110-17-Councillor K. Blackwood/Councillor M. Bailet
Resolve that the Agenda be adopted as amended.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of June 22nd, 2017 which had been circulated to all members.
Motion-4111-17-Councillor L. Bailet/Councillor D. Howell
Resolve that the Minutes of the Regular Public Council Meeting of June 22nd, 2017 be adopted as circulated.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Guest: Corporal Bishop
Corporal Bishop was welcomed to the meeting by Mayor Howell. He was invited to the meeting to provide clarity on the law pertaining to the use of dirt bikes and ATVs on town roads.
Corporal Bishop informed members that the use of both is only permitted to cross the road to go from point A to point B and even then they must have license and insurance and wear proper PPE.
A question was asked about the supervision of underage drivers of skidoos on the poker run. Corporal Bishop informed members that the supervisor did not have to be on the same skidoo but could be on another skidoo supervising the young driver.
The problem with roaming animals was also brought to Corporal Bishop’s attention.
He gave an update on relevant matters to members. Mayor Howell thanked Corporal Bishop for coming. He left the meeting at 8:20 p.m.
Business
Arising: W/S Update
The closing date for the Water and Sewer Tender is July 21st, 2017.
Fire Hydrant
Town Engineer said that hydrants being replaced during the Water and Sewer Project could be used for Fire Dept. Training. He is checking to see if any has already been replaced or is scheduled for replacement during the next phase.
CEEP Duties
Members were in agreement to include the following work on the CEEP Application:
- Install patio on back on Municipal Building
- Install door to patio on back of Municipal Building
- Install Basement Door at Municipal Building
- Pour Cement floor in Basement of Municipal Building
- Install new door for the Community Garden Shed
- Make the outside of the Rink wheelchair accessible.
Business
Arising: Shed Relocation
Emailed response from NL Power regarding the shed relocation at 46 Main Street – the shed is not directly located under any power lines and the surveys show no easements on the property – the current location of the shed is okay. Based on this information, members were in agreement to issue the permit to relocate as per policy.
Shed – Community Garden
Members were in agreement that the small shed located at the Interpretation Center can be relocated to the Municipal Property to allow storage of tools for the Community Garden.
Committees
Finance: Collection Report
The Collection Report was circulated to and reviewed by members. Collections of arrears are ongoing and producing results.
Public Works: Water Report
Satisfactory
Water Usage/Flow Data
The average water usage for June was 163,231 gal/day.
Chlorine Readings
The Chlorine Readings were submitted to and reviewed by members. Readings are consistent and within guidelines.
Accounts
Payable:
Receiver General for Canada $2,523.32 – Payroll Remit (Paid)
NAPE $ 75.28 – Union Dues (Paid)
CIBC Mellon $ 407.24 – Pension Prem. (Paid)
Bell Mobility $ 36.45 – Phone – Cell (Paid)
Bell Aliant $ 246.04 – Phone/Fax/Internet (Paid)
Bell Aliant $ 76.70 – Phone – Fire Dept. (Paid)
NL Power $1,711.56 – Hydro Street Lights (Paid)
NL Power $ 35.06 – Hydro – Garage (Paid)
Michel Bailet $ 632.49 – Air Conditioner (Paid)
Michel Bailet $ 61.01 – Projector Inst. (Paid)
G & M Services $ 752.48 – Town 449.40/FD 159.08
D.A.S.I.T. Recharging $ 117.88 – Fire Ext. Recharge
D.A.S.I.T. Recharging $ 116.73 – Fire Ext. Recharge
Simmons Honda Powerhouse $3,200.45 – Generator
K & D Pratt $ 797.86 – BA Test/Refill
Municipal Assessment Agency $3,311.00 – Assess. Fees 3rd Quarter
Tulk’s Home Hardware $ 154.43 – W/S 87; Trailer 45; Gar 22
CNWM $2,161.52 – Curbside Collection Fees
CNWM $3,372.04 – Tipping Fees
TRIO $ 354.50 – Health Premiums
Car Quest $ 34.98 – Garage Supplies
H. Wareham & Sons Ltd. $ 8.23 – Fire Van (Bolts)
Smithy’s Road Service Ltd. $ 116.05 – Bolts/Fire Van
Central Office Equipment $ 28.57 – Office Supplies
Dale Howell $ 10.29 – Chair Castor
Motion-4112-17-Councillor D. Howell/Councillor M. Bailet
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
CNWM 2016 Audit Info Only
New Business: Shed Permits
Request for Shed Permits at 80 Howell’s Avenue and 93 Howell’s Avenue were approved as per policy.
Playground (Added to Agenda)
Motion-4113-17-Councillor L. Bailet/Councillor K. Blackwood
Resolve that a letter be written to the School Board regarding the public outcry and dissatisfaction of the playground condition. Further to explain how it got to be in this condition and what their future plans are with regard to restoration of the playground.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Members
Business: Projector Orientation
Councillor Michel Bailet gave an overview of the operation of the new projector. Key points to remember: - sound cable on front, blue cable on left side, on/off button – blue on remote. Operate same as using laptop/computer.
Adjournment: Motion-4114-17 – Councillor D. Howell/Councillor K. Blackwood
Resolve that Council do now adjourn to meet again on Thursday, August 10th, 2017 at 7:30 p.m.
In favour: Mayor Howell Councillor D. Howell
Councillor K. Blackwood Councillor M. Bailet
Councillor L. Bailet
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:10 p.m.
