Monday, January 30th, 2023
Minutes of the Regular Public Meeting of Council held on Monday, January 30th, 2023 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Kimberly Blackwood
Councillor Gordon Blackwood
Councillor Dale Howell
Councillor Tony Moyles
Councillor Mitchell Nippard
Clerk/Manager Dianne Goodyear
Absent: Councillor Hayward Morgan
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4709-23-Councillor T. Moyles/Councillor G. Blackwood
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of January 16th, 2023 which had been circulated to all members.
Motion-4710-23-Councillor M. Nippard/DM Blackwood
Resolve that the Minutes of the Regular Public Council Meeting of January 16th, 2023 be adopted as circulated.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Rink Survey
A draft copy of the Rink Survey was presented to and reviewed by members.
Sewer Issues/Meeting
The meeting with the citizens of Main Street South regarding their concerns with sewer issues has been scheduled for February 6th, 2023 at the Rec. Center at 7:30 p.m.
Committees
Public Works: Water Report
The results of water testing by Government Services on January 10th, 2023 were satisfactory.
2023 Water/Wastewater Workshop
The 2023 Water/Wastewater Workshop has been scheduled for March 28th to 30th, 2023 in Gander. Members were in agreement that the Maintenance Workers would attend as per past practice. Any member of Council wishing to attend should contact the office to get registered.
Incident Report
The plug-in for the trailer battery corroded and had to be replaced. Members were in agreement to alleviate this problem, the plug-ins for the pickup and trailer should be sprayed with rust check weekly. Further to ensure the spring loaded cover on the truck plug in is always in place when not in use.
Fire Dept: Poker Run
The Fire Department Poker Run is tentatively scheduled for February 25th, 2023, weather and trail conditions permitting.
Fire Dept: Jr. Firefighting Program
A proposal from Fire Department members to start a Junior Firefighting Program was presented to Council for consideration. While members fully support this venture, more information is required before the program can begin. The members involved in the program proposal will be contacted and once the required information has been submitted, they will be invited to the next meeting to present their proposal and provide any further clarification required.
Training
Motion-4711-23-Councillor D. Howell/Councillor G. Blackwood
Resolve to approve the request for Fire Members Tammy Mouland and Ryan Ellsworth to attend the Mental Health First Aid Course in Gander Bay on April 15-16, 2023 at the registration cost of $80 per person.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Recreation: New Members
Motion-4712-23-DM Blackwood/Councillor D. Howell
Resolve to approve the request for the following new members to join the Rec. Committee: Trudy Landry; Wendy Parsons; Brittany Whalen; and Carly White.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Recreation: Christmas Supper
Motion-4713-23-Councillor G. Blackwood/Councillor D. Howell
Resolve that Council will cover the cost of the meal for the 2023 Christmas Dinner for all Committees under Council.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Rink
Members were in agreement that hockey will be permitted on the new Skating Rink when the appropriate infrastructure has been put in place to provide protection to the residences in close proximity and the homeowners in that area have been notified of Council’s decision.
Youth Committee/Council
From the explanation provided by DM Blackwood, the Recreation Liaison, the Rec. Committee’s plan is to work with the school and have a youth committee set up at the school with the Chair and Vice Chair attending Rec. Committee meetings as youth representatives. Council has no objection to that request, nor was Council’s approval required for this. In fact 2 Youth Representatives were already approved by the Rec. Committee two or three years ago, set up and they previously attended Rec. Meetings.
Rec. Purpose/Role
The Rec. Committee was set up as an arm of Council to provide recreational activities and promote a healthy and active lifestyle for residents of Carmanville and surrounding areas. The infrastructure is owned by the Town and the Committee’s responsibility is the upkeep and maintenance of these facilities through fundraising – this is the substance of their Bingo application and license. The Mandate and Vision of the Rec. Committee should be in their possession and if not, they can reach out to RNL for guidance
Accounts
Payable:
NL Power $1,812.43 – Hydro – Street Lighting (Paid)
NL Power $ 267.72 – Hydro – Garage (Paid)
NL Power $ 138.44 – Hydro – Chlor. Chamber (Paid)
NL Power $ 526.17 – Hydro – Mun. Bldg. (Paid)
NL Power $ 215.91 – Hydro – Booster Stn. (Paid)
NL Power $ 832.04 – Hydro – Fire Hall (Paid)
NL Power $ 45.79 – Hydro – Lift Stn. (Paid)
Bell Mobility $ 40.18 – Phone – Cell (Paid)
First Response Supply $ 642.85 – FD Gated Y
Wayne Hodder Surveys $1,610.00 – Rink Survey
Gander Repair Shop Limited $ 161.00 – Generator Repair
Northeast Electrical $ 613.45 – Lighting/Electrical – Rink
D & M Services $ 172.50 – Fill/Rink Culvert
DASIT Recharging $ 188.60 – FD Fire Extinguisher Recharge
TRIO $ 318.07 – Health Benefits
CarQuest $ 138.22 – Garage Supplies
Battlefield $ 806.09 – Rink Board Installation
Pennell’s Service Station $ 354.25 – Town Pickup/Trailer
Pennell’s Service Station $ 12. 17 – Utility Trailer
G & M Services $ 456.95 – Town Gas
Bell Aliant $ 322.79 – Phone/Fax/Internet – Office
NAPE $ 94.54 – Union Dues
CIBC Mellon $ 497.26 – Pension Premiums
Receiver General for Canada $4,066.60 – Payroll Remittance
Motion-4714-23-Councillor G. Blackwood/Councillor T. Moyles
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Adjournment: Motion-4715-23-Councillor D. Howell/DM Blackwood
Resolve that Council do now adjourn to meet again on Monday, February 13th, 2023 at 7:30 p.m.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 9:40 p.m.
Monday, January 16th, 2023
Minutes of the Regular Public Meeting of Council held on Monday, January 16th, 2023 in Council Chambers.
Attendees: Mayor Keith Howell (Chair)
Deputy Mayor Kimberly Blackwood (arrived late)
Councillor Gordon Blackwood (arrived late)
Councillor Dale Howell
Councillor Tony Moyles
Councillor Mitchell Nippard
Clerk/Manage Dianne Goodyear
Absent: Councillor Hayward Morgan
Call to Order: Chair @ 7:30 p.m.
Agenda: Motion-4697-23-Councillor T. Moyles/Councillor M. Nippard
Resolve that the Agenda be adopted as circulated.
In favour: Mayor Howell Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Minutes: Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of December 19th, 2022 which had been circulated to all members.
Motion-4698-23-Councillor D. Howell/Councillor T. Moyles
Resolve that the Minutes of the Regular Public Council Meeting of December 19th, 2022 be adopted as circulated.
In favour: Mayor Howell Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Business
Arising: Rink (Lighting)
(Deputy Mayor Blackwood and Councillor G. Blackwood arrived at the meeting at 7:35 p.m.)
The Rink Boards have now been installed and the rink is ready to flood. There is work remaining to be done in the spring regarding the installation of lighting and levelling up the ground in front of the double door and the single door. A concrete pad will be placed in front of the double door in the spring. The rink surface can be painted if members were in agreement and the Town Engineer would let us know the type of paint required.
In the meantime, temporary measures will be put in place to make the rink available for use this winter. This would include temporary lighting and a temporary pathway from the building to the single door to the rink.
Motion-4699-23-Councillor G. Blackwood/Councillor T. Moyles
Resolve to engage an electrician to install the lights we have on hand as a temporary measure.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Committees
Finance: 2023 Budget Revision
Motion-4700-23-DM Blackwood/Councillor G. Blackwood
Resolve to follow the instructions of Municipal Affairs Analyst Michelle Kelly and amend the 2023 Budget balancing at $846,916.00.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Finance: CSJ Application
Motion-4701-23-Councillor G. Blackwood/Councillor T. Moyles
Resolve to approve the application for the Canada Summer Student Jobs as submitted.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
4TH Quarter Financial Report
The 4th Quarter Financial Report was presented to and reviewed by members.
Collections Report
The Collections Report for December was presented to and reviewed by members.
Tax Sale/Interest (Privileged)
Motion-4702-23-DM Blackwood/Councillor M. Nippard
Resolve to enter into a “Privileged” Session to discuss this topic.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Discussion.
Motion-4703-23-Councillor G. Blackwood/Councillor T. Moyles
Resolve to return to an “Open” Session for the remainder of the meeting.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Motion-4704-23-DM Blackwood/Councillor D. Howell
Resolve that the proposal from the Resident regarding 374 Main Street be approved as presented.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Business Closure
Motion-4705-23-Councillor G. Blackwood/Councillor D. Howell
Resolve that the 2023 Business Tax for the Green Depot be removed as per policy and as of the date written notification of the Business Closure was received from the owner. 2022 Business Tax is still the responsibility of the owner.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Public Works: Chlorine Readings
Chlorine Readings for the month of December were presented to and reviewed by members. Readings were within the recommended guidelines.
Water Usage/Flow Data
The Water Usage and Flow Data for December were presented to and reviewed by members. The average water usage for December was 137,160 gallons per day.
Public Works: Garage Supplies
A list of supplies needed for the garage was presented to and reviewed by members. Further research is required on one of the items listed and will be brought back for further discussion. The remaining items listed will be purchased as required.
Fire Dept: Incident Reports
Fire Incident Reports were presented to and reviewed by members.
Membership Application
Motion-4706-23-Councillor G. Blackwood/Councillor D. Howell
Resolve to approve the application for membership from Faith Mouland as presented and recommended by the Fire Chief.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Recreation: AGM Election of Officers
Mayor Howell agreed to officiate the Election of Officers at the Recreation Committee’s AGM on January 19th, 2023.
Accounts
Payable:
NL Power $ 309.63 – Hydro – Garage (Paid)
NL Power $ 117.55 – Hydro – Chlor Cham. (Paid)
NL Power $ 453.20 – Hydro – Mun. Bldg. (Paid)
NL Power $ 188.27 – Hydro – Booster Stn. (Paid)
NL Power $ 631.78 – Hydro – Fire Hall (Paid)
NL Power $ 45.10 – Hydro – Lift Station (Paid)
NL Power $1,814.46 – Hydro – Street Lighting (Paid)
Bell Aliant $ 314.66 – Phone/Fax/Internet (Paid)
Bell Aliant $ 81.36 – Phone – FH (Paid)
Bell Mobility $ 52.20 – Phone – Cell (Paid)
NAPE $ 98.60 – Union Dues (Paid)
CIBC Mellon $ 594.36 – Pension Premiums (Paid)
Receiver General for Canada $4,544.06 – Payroll Remittance (Paid)
Municipal Assessment Agency $3,081.00 – 1st Quarter Assess Fee
Townsuite Municipal Software $4,383.08 – Annual Fee
PMA $ 168.30 – Membership Fee
MNL $ 984.20 – Membership Fee
Rockwater $1,622.88 – Chlorine
Dooley’s Trucking $ 276.63 – BA Servicing
Carmanville Valu Grocer $ 20.53 – Kitchen/Janitorial Supplies
Tulk’s Home Hardware $ 130.33 – Janitorial/Burlap-Trees/Garage Sup.
G & M Services $1,119.72 – Gas: Town: 942.70: FD 177.02
Central Cashier’s Office $ 115.00 – Lease/W.S. Property
K & D Pratt $ 672.75 – FD Emergency Sign
CNWM $1,667.36 – Tipping Fees Dec.
NL Assoc. of Fire Services $ 402.50 – FD Membership Dues 2023
Harty Engineering Ltd. $1,062.07 – Fees & Materials Purchased for Town
Motion-4707-23-Councillor G. Blackwood/Councillor T. Moyles
Resolve that the outstanding accounts be paid in full as presented.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Correspondence:
From Regarding Action
MAA Update Info only
MMSB Compost Bins Info only
New Business: Permit
(Councillor T. Moyles left the meeting at 8:40 p.m. due to a conflict of interest).
The request to build an extension to the shed at 24 Main Street South was approved as per Town Policy and the Town’s Accessory Building Permit Regulations.
(Councillor T. Moyles returned to the meeting at 8:45 p.m.)
Members
Business: Male Allyship Workshop
Any member interested in registering for this workshop can contact the town office.
MNL Committees for 2023
Any member interested in joining any of the MNL Committees can contact the town office.
Adjournment: Motion-4708-23-Councillor D. Howell/Councillor M. Nippard
Resolve that Council do now adjourn to meet again on Monday, January 30th, 2023 at 7:30 p.m.
In favour: Mayor Howell DM Blackwood
Councillor G. Blackwood Councillor D. Howell
Councillor T. Moyles Councillor M. Nippard
Opposed: 0
Abstaining: 0
Motion Carried.
Meeting adjourned at 8:50 p.m.
