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Meeting Minutes

 

Monday, August 16th, 2021

 

Minutes of the Regular Public Meeting of Council held on Monday, August 16th, 2021 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Marlene Peddle

                                    Councillor Shawn Budgell

                                    Councillor Michael Wheaton

                                    Councillor Gordon Blackwood

                                    Councillor Dale Howell

                                    Clerk/Manager Dianne Goodyear

 

Absent:                       Councillor Dwight Day

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-4813-21-Councillor S. Budgell/Councillor G. Blackwood

                                    Resolve that the Agenda be adopted as circulated.

 

                                    In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

MIN1621:                 Mayor Howell asked if there were any errors or omissions to the Minutes of the Special Public Council Meeting of July 26th, 2021 which had been circulated to all members.

                                    Motion-4814-21-Deputy Mayor Peddle/Councillor G. Blackwood

                            Resolve that the Minutes of the Regular Public Council Meeting of July 19th, 2021 be adopted as circulated.

 

                                    In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

MIN1621:                 Mayor Howell asked if there were any errors or omissions to the Minutes of the Special Public Council Meeting of July 26th, 2021 which had been circulated to all members.

                                    Motion-4815-21-Councillor G. Blackwood/Deputy Mayor Peddle

                             Resolve that the Minutes of the Special Public Council Meeting of July 26th, 2021 be adopted as circulated.

 

                                    In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Business

Arising:                      Rink Dismantle

                                    Motion-4816-21-Councillor D. Howell/Councillor S. Budgell

Resolve to rip up the Rink with the Backhoe and bring all debris to the Transfer Station with the exception of the wiring and lights, Teflon and chain link fencing.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Playground

Motion-4817-21-Deputy Mayor Peddle/Councillor S. Budgell

Resolve to contact Minister Tom Osborne regarding the delay in restoring the playground.

 

In favour:      Mayor Howell                  Deputy Mayor Peddle

                      Councillor S. Budgell      Councillor G. Blackwood

                      Councillor D. Howell

                                    Opposed:      Councillor M. Wheaton

                                    Abstaining:      0

                                    Motion Carried.

 

Business

Arising:                      Trash Pump

Members were in agreement to price fittings to reduce the 4” Trash Pump down to 2”. Gas Trash Pump prices will also be checked out.

Results will be brought back to the next meeting.

 

Committees:

Finance:                     Gas Tax Funding

                                    Motion-4818-21-Councillor M. Wheaton/Councillor S. Budgell

Resolve to accept the Gas Tax Funding as presented in their letter dated August 6th, 2021 and that the Mayor will sign the Amendment Letter on behalf of the Town of Carmanville.

 

                                   In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                           Councillor S. Budgell             Councillor M. Wheaton

                                                           Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Collections (Privileged)

Motion-4819-21-Deputy Mayor Peddle/Councillor M. Wheaton

Resolve to enter into a “Privileged” Session to discuss this item.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

                                    Discussion

 

                                    Motion-4820-21-Deputy Mayor Peddle/Councillor M. Wheaton

Resolve to return to an “Open” Session for the remainder of the meeting.

 

                                    In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Finance:                     Collections

                                    Motion-4821-21-Deputy Mayor Peddle/Councillor D. Howell

Resolve that accounts TC-WO0421 and TC-WO0521 be written off as uncollectable. Total amount to be written off is $346.62.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

The Collections Report for the month of July was presented to and reviewed by members.

 

W. S. Project Key/Cell

Members were in agreement that a main shut off key would be given to the Contractor in case of an emergency water line break requiring immediate shut off. Members were in agreement that the Town Worker’s Cell Phone number not be given to the Contractor and that all work involving the Town Worker must go through the Town Manager as is protocol.

 

Motion-4822-21-Deputy Mayor Peddle/Councillor D. Howell

Resolve to write the W.S. Contractor stating that the material stored on Property at 113 Main Street must be removed within 24 hours of the date of the letter or a Stop Work Order will be issued.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Public Works:            Water Report

The water report from testing by Government Services on August 4th, 2021 was satisfactory.

 

Public Works:            Boil Advisory

During the water and sewer installation, the Contractor accidently broke a waterline which created the possibility of contamination and resulted in having to issue a Boil Water Advisory on August 16th, 2021.

 

Chlorine Pump

Motion-4823-21-Councillor M. Wheaton/Councillor G Blackwood

Resolve to purchase a new Chemical Feed Pump to have on hand in case of pump failure.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Chlorine Readings

The Chlorine Readings for the month of July were presented to and reviewed by members. Readings were within recommended guidelines.

 

Water Usage/Flow Data

The Water Usage report and Flow Data chart for the month of July were presented to and reviewed by members. Average water usage was 168,356 gallons per day.

 

Fire Dept:                   FF1 Certificates/BBQ

(Mayor Howell and Councillor G. Blackwood left the meeting at 9:05 due to a conflict of interest. Deputy Mayor Peddle assumed the position of Chair)

Motion-4824-21-Councillor D. Howell/Councillor M. Wheaton

Resolve to sponsor a BBQ and Frame the Certificates to acknowledge their hard work to achieve their Firefighter 1 Certification. 

 

In favour:         Deputy Mayor Peddle       Councillor S. Budgell

                         Councillor M. Wheaton    Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

(Mayor Howell and Councillor G. Blackwood returned to the meeting at 9:12 p.m. Mayor Howell resumed the Chair Position for the remainder of the meeting.)

 

Recreation:                New Members

A list of potential new members was presented to Council for approval. Brandon Moyles, Lori Whalen, Patricia Park, Vanessa Durdle, Josh Durdle, Courtney Gillingham, Alysha Wheaton, Ani Brinson, Hayward Morgan and Vicki Keats were all approved to join the Recreation Committee as per policy.

 

Rec Rental

(Councillor G. Blackwood left the meeting at 9:15 due to a conflict of Interest)

The request for Rental of the Rec. Center to hold a Dance Class on August 23rd, 2021 was approved.

 

Motion-4825-21-Councillor M. Wheaton/Councillor S. Budgell

Resolve to open the Rec. Center for Rentals following all COVID guidelines in place at the time of rental. Rental of the Rec. Center is subject to change depending on future COVID protocols.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor M. Wheaton

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

                                    (Councillor G. Blackwood returned to the meeting at 9:20 p.m.)

 

Recreation                  Seniors Walk

A Seniors Walk is planned for Friday, August 23rd, 2021 at the Interpretation Center. Following the walk, the Rec. is providing snacks and the Interp. BBQ will be available with hotdogs and hamburgers for sale. Members were in agreement that physical distancing must be maintained at all times and any food must be served by servers – buffet is not permitted.

 

Accounts Payable:

EMCO                                                 $2,327.26 – Waterline Supplies (Paid)

NL Power                                            $     33.63 – Hydro –Lift Stn. (Paid)

NL Power                                            $   180.63 – Hydro – Fire Hall (Paid)

NL Power                                            $   133.33 – Hydro - Booster Stn. (Paid)

NL Power                                            $   135.36 – Hydro –Mun. Bldg. (Paid)

NL Power                                            $     43.59 – Hydro – Chlor. Cham. (Paid)

NL Power                                            $     29.49 – Hydro – Garage (Paid)

Bell Mobility                                       $     36.45 – Phone – Cell (Paid)

Bell Aliant                                           $   304.24 – Phone/Fax/Internet (Paid)

Bell Aliant                                           $     79.19 – Phone – FD (Paid)\

NL Power                                            $1,792.78 – Hydro Street Lighting (Paid)

G & M Services                                   $   682.47 – Gas: Town 558: FD 124 (Paid)

CIBC Mellon                                       $   574.38 – Pension Premiums (Paid)

NAPE                                                  $     112.23 – Union Dues (Paid)

Receiver General for Canada              $4,596.29 – Payroll Remittance (Paid)

CNWM                                                $1,614.88 – Tipping Fees

Rockwater                                           $1,494.08 – Chlorine

Carmanville Value Grocer                   $     41.52 – Kitchen Supplies

Central Office Equipment                   $     68.89 – Office Supplies

Pennell’s Service Station Ltd.             $     18.71 – Fire Van Clamp

TRIO                                                   $   333.61 – Health Premiums

Collabria Visa                                      $   491.10 – Court Cost/Interp Waterleak

Tulk’s Home Hardware                       $1,162.78 – Waterleak/COVID/Garage

D & M Services Ltd.                           $   526.70 – Class A re Waterline Leak

Computer Shack                                  $   241.48 – Toners

 

Accounts

Payable:                     Motion-4826-21-Deputy Mayor Peddle/Councillor S. Budgell

                                    Resolve that the outstanding accounts be paid in full as presented.

 

                                    In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Correspondence:

From                           Regarding                                          Action

MAA                           Taxpayer Representative                     Info only

 

New Business:            Waterline (Privileged)

                                    Motion-4827-21-Councillor M. Wheaton/Deputy Mayor Peddle

                                    Resolve to enter into a “Privileged” Session to discuss this topic.

 

                                    In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

                                    Discussion

 

                                    Motion-4828-21-Councillor S. Budgell/Councillor M. Wheaton

Resolve to return to an “Open” Session for the remainder of the meeting.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

New Business:            Waterline

                                    Motion-4829-21-Councillor S. Budgell/Councillor M. Wheaton

Resolve the conditions outlined on the original signed agreement must be followed.

 

                                    In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Business Tax

Members were in agreement that there would be no change to the previous decision regarding this topic.

 

Members

Business:                    Masks

Members were in agreement that the “Recommended use of Masks” signage for the town buildings is appropriate during this level. Changes will be made as COVID guidelines dictate.

 

Promotional Materials

Promotional Materials were presented to members for their perusal. There was no interest at this time in purchasing the item presented.

 

Binders

Members binders are required to be updated prior to the new council’s first meeting. Some members dropped theirs off and the remainder will be dropped off later this week.

 

Adjournment:            Motion-4830-21-Councillor D. Howell/Councillor G. Blackwood

Resolve that Council do now adjourn to meet again on September 13th, 2021 at 7:30 p.m.

 

                                    In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

                                    Meeting adjourned at 10:00 p.m.