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Meeting Minutes

 

Monday, November 18th, 2019

 

Minutes of the Regular Public Meeting of Council held on Monday, November 18th, 2019 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Marlene Peddle

                                    Councillor Shawn Budgell

                                    Councillor Dale Howell

                                    Clerk/Manager Dianne Goodyear

 

Guest:                        Corporal Heather Ellis, RCMP Carmanville Detachment

 

Absent:                       Councillor Dwight Day

                                    Councillor Michael Wheaton

                                    Councillor Gordon Blackwood

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-4488-19-Councillor S. Budgell/Councillor D. Howell

                                    Resolve that the Agenda be adopted as circulated.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor S. Budgell    Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Meeting of Council held on November 4th, 2019 which had been circulated to all members.

                                    Motion-4489-19-Councillor S. Budgell/Councillor D. Howell

                                    Resolve that the Minutes of the Regular Public Council Meeting of November 4th, 2019 be adopted as circulated.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor S. Budgell    Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Guest:                         Corporal Heather Ellis

Mayor Howell welcomed Corporal Ellis to the meeting. Corporal Ellis gave an overview of the RCMP goals over the next 3 years. Some areas targeted include the use of seatbelts, dirt bikes/quads on the roads, impaired drivers, sale of drugs and contraband cigarettes, etc. Corporal Ellis informed members that the RCMP have a DARE program starting in January. She is also involved in the Wish Foundation and the Carmanville RCMP Detachment will be hosting a fundraiser in December for this cause. More information will be available later on this event. Mayor Howell thanked Corporal Ellis for attending and she left the meeting at 8:05 p.m.

 

Business 

Arising:                      Sander – Ramp

                                    Motion-4490-19-Deputy Mayor Peddle/Councillor S. Budgell

Resolve to proceed with the construction of a Holding Platform for the Sander.

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor S. Budgell    Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Wet Well – Winch/Pulley Installation

The Winches and Pulleys to remove screens for cleaning at the Wet Well have been installed. Pictures were circulated to members. The new system seems to be working well and is much safer for town workers than the previous procedure.

 

Christmas Tree 

Members agreed that the Tree needs to be delivered early next week to ensure it is decorated in time for the Tree Lighting on December 6th.

 

Business

Arising:                      CEEP Program 

Members were in agreement that the current bridge will remain intact and be incorporated into the deck extension. Mayor Howell and Councillor Budgell will check on progress periodically.

 

Water and Sewer Regulations

Tabled to future meeting for review.

 

NC Water Request

Tabled to future meeting for discussion/decision.

 

Committees:

Finance:                     Budget Preparation – Vacant Land

Members were informed that according to the Municipalities Act, vacant land shall be charged a Water Tax. Since not all vacant land meets the criteria for construction of a house, there are questions that need to be answered before this topic can be further considered.

 

Alert/Notification Messaging system

Members agreed the alert/notification messaging system is not feasible at this point in time.

 

Back-up/Admin Clerk

Members were in agreement to Post Notice advertising for a Part time Back-up/Admin Clerk to work a couple of days a week. Salary will be determined at a later date.

 

Public Works:            Water Report – Boil Water Lifted

The Boil Water Advisory was lifted on November 8th, 2019 as test results from Government Services were satisfactory.

 

Sewer Overflow

The Sewer Overflow problem has been corrected. Pictures were circulated to members for their perusal.

 

Fire Dept:                  2020 Budget

The Fire Department’s 2020 Budget was presented to and reviewed by members and will be considered in the Town’s 2020 Budget.

 

Fundraising

Members approve the Fill the Boot event as presented providing there are 2 fire members per boot and both sign off on the money collected to protect all parties involved. The Grand in the Hand proposal cannot be accommodated in the time frame presented but maybe in the New Year.

 

National Wildfire Community Preparedness Day

Information on the National Wildfire Community Preparedness Day was forwarded to the Fire Chief and Secretary for their perusal.

 

Accounts Payable:

Collabria Visa                                                 $1,688.60 – MNL Reg.- 1425 (Paid)

Bell Aliant                                                       $     76.70 – Phone – FD (Paid)

Exploits Welding & Machine Shop                $1,442.10 – Screen Frames

TRIO                                                               $   256.14 – Health Premiums

Rockwater                                                       $1,482.12 – Chlorine

Concrete Concepts & Rentals                         $     48.25 – Fire Pump Frame Repairs

Professional Tire Limited                               $   517.44 – Loader Tire Repair

Dooley’s Trucking                                          $     23.00 – Courier Service

Perfect Pen & Stationery                                $   103.39 – Pocket Planners 2020

G & M Services                                              $   419.17 – Gas: Town 290: FD 130

Brinson’s Sand & Gravel                                $   460.00 – Waterline Repairs

 

                                    Motion-4491-19-Deputy Mayor Peddle/Councillor D. Howell

                                    Resolve that the outstanding accounts be paid in full as presented.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor S. Budgell    Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Correspondence:

From                           Regarding                                          Action

CNWM                        2020 Budget                                       Info Only

Central Health             Engagement Session                           Councillor Budgell to attend

MAA                           Property Assessment Workshops        Contact office to register     

   

New Business:           Biz Pal

Members felt Biz Pal was not feasible at this time but may be considered at a later date.

 

Complaint re Property @ 131 Main St.

Council will check out the property and bring the results back to the next meeting to determine the appropriate course of action.

 

Street Light @ Clinic

Residents reported the Street Light situated on the Clinic property is no longer in operation as it was previously paid for by Central Health. They enquired if the town would take over the payment for the street light. Members were in agreement that the Town does not pay for street lights on private property. The town only pays for street lighting on the main road and the street lights in that area corresponds with the rest of the street light locations in town.

 

Members 

Business:                    SAM Report

Deputy Mayor Peddle and Councillor Dale Howell attended the SAM Conference in Gander on September 20th and 21st. Topics included Climate Change Study, Pesticide Free Gardening, Solar Lighting for Trails, Trail walker counters, volunteers required for bird studies to compile a Bird Atlas, Reusable bags available to communities and residents as well as De-boxing Day – collecting cardboard for recycling and Trash for Treasures. All applicable ideas were presented to the Habitat Committee for their consideration.

 

Members

Business:                    MNL Convention

Mayor Howell, Councillor Dale Howell and Councillor Shawn Budgell attended the MNL Convention in St. John’s on November 14th to 16th. Mayor Howell received a Long Standing Award for serving 16 years on Council. One of the highlights mentioned was that Council would have more say in future land development as it relates to climate change. The Resolutions passed from the previous convention are available for member perusal. It was noted that communicating with fellow councillors was a learning experience and that overall the Convention was a good experience.

 

MNL Board of Directors

The newly elected MNL Board of Directors was presented to members for their information and retention.

 

Adjournment:            Motion-4492-19-Councillor S. Budgell/Deputy Mayor Peddle

Resolve that Council do now adjourn to meet again on Monday, December 2, 2019 at 7:30 p.m.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor S. Budgell    Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

                                    Meeting adjourned at 10:20 p.m.

 

 

 

 

Monday, November 4th, 2019

 

Minutes of the Regular Public Meeting of Council held on Monday, November 4th, 2019 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Councillor Shawn Budgell

                                    Councillor Dwight Day

                                    Councillor Michael Wheaton

                                    Councillor Gordon Blackwood

                                    Councillor Dale Howell

                                    Clerk/Manager Dianne Goodyear

 

Absent:                       Deputy Mayor Marlene Peddle

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-4477-19-Councillor S. Budgell/Councillor M. Wheaton

                                    Resolve that the Agenda be adopted as circulated.

                                    In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                   Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Meeting of Council held on October 21st, 2019 which had been circulated to all members.

                                    Motion-4478-19-Councillor M. Wheaton/Councillor S. Budgell

Resolve that the Minutes of the Regular Public Council Meeting of October 21st, 2019 be adopted as circulated.

 

                                    In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                   Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Business

Arising:                      Garbage Collection – Harbour Authority

(Councillor G. Blackwood left the meeting at 7:32 p.m. due to a conflict of interest)

                                    Motion-4479-19-Councillor D. Howell/Councillor S. Budgell

Resolve to change the invoice amount to $1,000 as per notification received on June 11th, 2019 that garbage collection services were no longer required.

 

In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                  Councillor M. Wheaton

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

(Councillor Blackwood was invited back and returned to the meeting at 7:40 p.m.)

                                   

Playground Barrier Order

Motion-4480-19-Councillor G. Blackwood/Councillor D. Howell

Resolve to purchase 2 more concrete barriers to be placed at the end of the new handicap parking lot at the Playground.

 

In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                   Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Business

Arising:                      Confined Space – BA/Gas Detectors

                                    Motion-4481-19-Councillor M. Wheaton/Councillor G Blackwood

Resolve to order SCBA set as per quote provided from K & D Pratt at $7,449 plus tax for Confined Space Entry.

 

In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                   Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Note: Agreement to be set up with the Fire Department at a later date. Research and prices on Gas Detectors and professional annual inspection and cleanout of Lift Station will be brought back to next meeting for further discussion.

 

NC Water Request

Research is still ongoing. Topic will be brought back for further discussion.

 

Air B & B

Homeowner advised that the Residence was used as an Air B & B for a couple of months last summer but is no longer used as such. Residence is now rented out.

 

Sander – Ramp

Members were in agreement to load the sander onto the pickup with the Loader through the tail gate section and not to be lifted over the side of the pickup. Members also agreed that for safety purposes a spotter, truck driver and loader operator is required to lift the sander in and out of the pickup.

 

W.S. HR – Meeting Results

Motion-4482-19-Councillor M. Wheaton/Councillor S. Budgell

Resolve to enter into a “Privileged Session” to discuss this topic.

 

                                    In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                   Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

                                    Discussion

 

                                    Motion-4483-19-Councillor D. Howell/Councillor M. Wheaton

Resolve to enter into an “Open Session” for the remainder of the meeting.

 

In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                   Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

                                    Motion-4484-19-Councillor D. Howell/Councillor D. Day

Resolve to accept the proposal as presented provided a waiver is signed by the homeowners.

 

In favour:        Councillor S. Budgell             Councillor D. Day

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         Mayor Howell 

                                    Abstaining:     0

                                    Motion Carried.

 

Business

Arising:                      CEEP Materials

                                    Motion-4485-19-Councillor M. Wheaton/Councillor G Blackwood

Resolve that the Town of Carmanville submit a Capital Investment Plan to the Department of Municipal and Environment Affairs for Gas Tax Funding in the amount of $4,500 for materials required to construct a deck at the Recreation Center.

 

In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                   Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Fireman’s Ball

Members were in agreement to postpone the Fireman’s Ball until January 18th, 2020 as all firemen receiving prestigious awards should be able to attend. It was also noted that the certificates and awards from FES have not yet arrived. The proposed date will be forwarded to the Fire Chief for their consideration and response.

 

Committees:

Public Works:           Chlorine Readings

Chlorine Readings for October were presented to and reviewed by members and found to be within guidelines.

 

Monthly Water Usage/Flow Data

Monthly Water Usage and Flow Data report and chart for October was presented to and reviewed by members. The average water usage was 126,772 gallons per day.

 

Fire Dept:                  Operation 2020

Information on Operation 2020 was presented to members. Our Fire Department are currently participating in Operation 2020.

 

Fire Dept:                  Fire Incident Report

                                    A Fire Incident Report was presented to and reviewed by members.

 

Accounts Payable:

NL Power                                            $   71.06 – Hydro – Garage (Paid)

NL Power                                            $   75.85 – Hydro – Chlor. Cham (Paid)

NL Power                                            $   191.82 – Hydro – Mun. Bldg. (Paid)

NL Power                                            $   154.11 – Hydro – Booster Stn. (Paid)

NL Power                                            $     38.31 – Hydro – Lift Station (Paid)

NL Power                                            $   287.03 – Hydro – Fire Hall (Paid)

NL Power                                            $1,797.67 – Hydro – Street Lighting

G & M Services                                  $   383.08 – Gas

Professional Tire                                 $     34.44 – Tire Repair (Pumper)

CarQuest                                             $   43.93 – Garage Supplies (Tire Gauge)

Kean’s Pump Shop                              $3,941.91 – Chemical Feed Pump

Bell Mobility                                       $     36.45 – Phone – Cell

Bell Aliant                                           $   298.58 – Phone-Fax-Internet (Office)

APS                                                     $   626.75 – Chlorine Test Pkgs.

Central Office Equipment                   $   424.22 – Chair/Printer Paper

NAPE                                                  $     86.98 – Union dues

CIBC Mellon                                      $   441.60 – Pension Premiums

Receiver General for Canada              $3,204.79 – Payroll Remittance

Tulk’s Home Hardware                       $   220.23 – W/S Supplies

Central NL Waste Management          $2,128.40 – Tipping Fees – Oct.

 

                                    Motion-4486-19-Councillor G. Blackwood/Councillor D. Day

                                    Resolve that the outstanding accounts be paid in full as presented.

 

                                    In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                   Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Correspondence:

From                           Regarding                                                      Action

NLSI                           Multi-Year Funding Feedback request            Info Only

 

Members

Business:                    SAM Convention – Should read MNL Convention

MNL Convention is scheduled for November 14 – 16, 2019. Mayor Howell, Councillor Dale Howell and Councillor Shawn Budgell are registered to attend.

 

SAM Report

Tabled as Deputy Mayor Peddle was not present to give the report.

 

Christmas Tree

The Christmas Tree Lighting is scheduled for December 6th, 2019. Councillor Budgell and Councillor Day will get the tree.

 

Adjournment:            Motion-4487-19-Councillor G. Blackwood/Councillor S. Budgell

Resolve that Council do now adjourn to meet again on Monday, November 18th, 2019 at 7:30 p.m.

 

                                    In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                   Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

                                    Meeting adjourned at 9:10 p.m.