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Aunt Martha



Meeting Minutes

 

 

 

Monday, November 20th, 2017

 

Minutes of the Regular Public Meeting of Council held on Monday, November 20th, 2017 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Marlene Peddle (arrived late)

                                    Councillor Dwight Day

                                    Councillor Michael Wheaton

                                    Councillor Gordon Blackwood

                                    Councillor Dale Howell

                                    Clerk/Manager Dianne Goodyear

 

Guest:                         Marty and Beverley Brinson

 

Absent:                       Councillor Shawn Budgell

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-4160-17-Councillor D. Howell/Councillor M. Wheaton

                                    Resolve that the Agenda be adopted as circulated.

 

                                    In favour:        Mayor Howell                         Councillor D. Day

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of November 6th, 2017 which had been circulated to all members.

                                    Motion-4161-17-Councillor G. Blackwood/Councillor M. Wheaton

                                    Resolve that the Minutes of the Regular Public Council Meeting of November 6th, 2017 be adopted as circulated.

 

                                    In favour:        Mayor Howell                         Councillor D. Day

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Business 

Arising:                      Closure of Business

Guest Marty and Beverley Brinson were welcomed and invited to state their case.  They did not agree with the decision regarding the closure of their business.  Council policy regarding Closure of Business states “Any request for exemption/reduction in tax rates will be effective from the date Council has received written notification regarding the downsizing or closure of said Business”. 

Following the discussion, Mr. and Mrs. Brinson left the meeting @ 7:55 p.m.

(Deputy Mayor Peddle arrived at the meeting at 8:00 p.m.)

Motion-4162-Councillor D. Howell/Councillor M. Wheaton

Resolve that the Business Tax remain the same as stated in the previous Motion-4148-17 and as per Council Policy on the Closure of Business.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                        Councillor G. Blackwood       Councillor D. Howell

Opposed:         2 – Councillor M. Wheaton & Councillor D. Day      

Abstaining:      0

Motion Carried.

 

Landscaping

Motion-4163-17-Councillor D. Howell/Deputy Mayor Peddle

Resolve to leave the landscaping in the vicinity of the parking lot and side of Fire Hall as it currently is.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                        Councillor D. Day                   Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         1 – Councillor M. Wheaton

Abstaining:      0

Motion Carried.

 

CEEP Applications

We need 113 extra hours to offer employment to the 3 candidates requiring the lowest amount of hours as recommended by Municipal Affairs.  Members were in agreement to approach MHA Derrick Bragg for the extra funding required.

 

Business 

Arising:                      OH&S Compliance

Members were in agreement to postpone filling the position at this time.  The Safety Procedures, Job Scope, Risk Analysis and the Daily Check List for winter duties will be completed by current staff and the remainder will be looked at later.

 

W/S Project Issues

Some concerns from a property owner regarding the water and sewer installation were discussed by members.  It was agreed to set up a meeting with the Resident, Town Engineers, Mayor and Clerk/Manager to resolve the issues.

 

Pictures of garbage thrown in the new w/s ditch were circulated to members.  This has been brought to the attention of the Town Engineer who will deal with the Contractor involved.

 

Committees

Finance:                     New Sewer Tax

                                    Motion-4164-17-Councillor D. Howell/Councillor M. Wheaton

Resolve that the new and existing water and sewer tax for 2018 will be $100.00 per year.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                        Councillor D. Day                   Councillor G. Blackwood

                        Councillor M. Wheaton          Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

Public Works:           Water Report/Boil Order

Satisfactory but the Boil Order will remain in effect until the swabs are retrieved and the maintenance on the waterlines has been completed.

 

Screens @ Pond

Screens at the Pond were cleaned on November 9th, 2017.  The report and pictures were presented to and reviewed by members.

 

Fire Dept:                   Cap 5 Internet Cable

Members were in agreement that further research is required to determine the best source to get internet at the Fire Hall.  Results will be brought back to a future meeting for further discussion.

 

Complaint

Members were in agreement to set up training on “Creating a Respectful Workplace” for all Fire Department Members.  It was noted that some of the Council Members are also interested in attending this session.  

 

Accounts 

Payable:

Rockwater                                           $1,482.12 – Chlorine

Phoenix Academy                               $     50.00 – Annual Scholarship Donation

Carmanville Public Library                $   100.00 – Annual Donation

Phoenix Academy                               $     50.00 – Calendar Picture Sponsor

TRIO                                                   $    354.50 – Health Premiums November

 

                                    Motion-4165-17-Deputy Mayor Peddle/Councillor G. Blackwood

                                    Resolve that the outstanding accounts be paid in full as presented.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                        Councillor D. Day                   Councillor G. Blackwood

                        Councillor M. Wheaton          Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

Correspondence

From                                       Regarding                                                      Action

MAA - 2018 Fees                   Decrease by $1.00 per parcel assessed           Info Only

 

New Business:            Shed Permit

A request to build a shed at 166 Main Street was approved as per policy and town accessory building guideline regulations provided.

 

Playground

Members were in agreement to contact the School Board to ask if they have made any decision regarding the future plans for the playground.  The results will be brought back to a future meeting for further discussion.

 

Members 

Business:                    Seniors Gifts

Members were in agreement to purchase Christmas Gifts for the Seniors at the Personal Care Home as in previous years.  Councillor Howell will coordinate this event.

 

Adjournment:            Motion-4166-17-Councillor D. Howell/Deputy Mayor Peddle

Resolve that Council do now adjourn to meet again on Monday, December 4th, 2017 at 7:30 p.m.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                        Councillor D. Day                   Councillor G. Blackwood

                        Councillor M. Wheaton          Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

Meeting adjourned at 9:55 p.m

 

 

 

 

Monday, November 6th, 2017

  

Minutes of the Regular Public Meeting of Council held on Monday, November 6th, 2017 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Councillor Shawn Budgell

                                    Councillor Dwight Day

                                    Councillor Michael Wheaton

                                    Councillor Gordon Blackwood

                                    Councillor Dale Howell

                                    Clerk/Manager Dianne Goodyear

 

Guest:                         School Council Representatives:  Lorna Angell, Kim Pennell and Natasha Mouland.

 

Absent:                       Deputy Mayor Marlene Peddle

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-4152-17-Councillor S. Budgell/Councillor M. Wheaton

                                    Resolve that the Agenda be adopted as circulated.

 

                                    In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                  Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of October 19th, 2017 which had been circulated to all members.

                                    Motion-4153-17-Councillor D. Howell/Councillor D. Day

                                    Resolve that the Minutes of the Regular Public Council Meeting of October 19th, 2017 be adopted as circulated.

 

                                    In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                  Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Business

Arising:                      Fire Call @ School

Guest:                         Lorna Angell (Representing the School Council)

Mayor Howell welcomed the School Council Representatives to the meeting and invited Lorna to give her presentation.  They wanted to know who owns the property that the current smoking area is located in so that they could have the area cleared.  They are concerned about the potential of a fire in this area getting out of control.  They were given a copy of the town map and advised to check with the School Board, Crown Lands and Land Registration to determine the owner of the property.

 

Clerk/Manager had obtained advice from Municipal Affairs and the legal office of Stewart McKelvey regarding the town’s role with regard to the above.  Both Municipal Affairs and Legal stated that unless the town owned the property, they have no authority to be involved and there is no role for the town to play.

 

Lorna thanked Council members and they left the meeting at 7:55 p.m.

 

Mayor Howell also read a letter from the United Church Board to the School Board regarding smoking behind the Church and causing damage to the Building.  

 

Pigging Waterline

A letter regarding displeasure with Council’s decision to pig the waterline was circulated to and discussed by members.  Members agreed not to pig the remaining waterlines until the two pigs have been retrieved from the line. 

 

 

Business Tax re: Closure

Motion-4154-17-Councillor D. Howell/Councillor S. Budgell

Resolve to enter a “Closed Session” to discuss this topic.

 

In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                  Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Business

Arising:                      Business Tax Re: Closure

                                    Discussion

                                    Motion-4155-17-Councillor D. Howell/Councillor G. Blackwood

Resolve to return to an “Open Session” for the remainder of the meeting.

 

In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                  Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Members agreed to invite the Business Owner to the next meeting as per his request.

 

Committees

Finance:                     CEEP

                                    Motion-4156-17-Councillor S. Budgell/Councillor D. Howell

Resolve to accept the $10,000 in funding for the Community Enhancement Program as presented.

 

                                    In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                  Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

The work priorities will remain as per the original application and work will be determined as funds allow.  Notices of the program will be posted.

 

CIP

A request for a new Capital Investment Plan was received from the Gas Tax Secretariat.  Members agreed to submit a new CIP for the remaining funds following the completion of the 2018-18 Capital Works Application as we will request Gas Tax Funding for our share of the project which has not yet been determined.

 

Public Works:           Chlorine Readings

Chlorine Readings for the month of October were reviewed by members and found to be satisfactory and within the guidelines provided.

 

Water Usage/Flow Data

The average water usage for the month of October was 145,308 gal/day

 

Tires/Rims – Town Pickup

Motion-4157-17-Councillor M. Wheaton/Councillor G. Blackwood

Resolve to purchase new winter tires and rims for the town pickup.

 

In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                  Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Salt & Sand Mixture

Members agreed to get quotes for pickup and delivery of 1 load of the salt and sand mixture adhering to the Core Certification requirements.

 

Landscaping

Further research is required regarding the request to level the lawn with the flag pole and flower box, in front of the parking lot for snow clearing purposes and the request to replace a portion of the lawn beside the fire hall with crushed stone for vehicle washing purposes.   This will be discussed further at the next meeting of Council.

 

Accounts

Payable:

NL Power                                            $   176.76 – Hydro – Fire Hall (Paid)

NL Power                                            $   132.01 – Hydro – Booster Stn. (Paid)

NL Power                                            $   187.13 – Hydro – Mun. Bldg. (Paid)

NL Power                                            $     43.79 – Hydro – Chlor. Chamber (Paid)

NL Power                                            $     58.31 – Hydro – Garage (Paid)

CNWM                                                $2,161.52 – Curbside Collection Fees

CNWM                                                $2,428.96 – Tipping Fees

Tulk’s Home Hardware                       $     90.08 – W/S Supplies

Toromont CAT                                    $3,321.34 – Loader Forks

Bell Aliant                                           $   243.47 – Phone/Fax/Internet – Office

Bell Aliant                                           $     76.70 – Phone – Fire Dept.

Bell Mobility                                       $     36.45 – Phone – Cell

NL Power                                            $1,744.85 – Hydro – Street Lighting

NAPE                                                  $     63.59 – Union Dues

CIBC Mellon                                       $    401.64 – Pension Premiums

Receiver General for Canada              $2,408.62 – Payroll Remittance

G & M Services                                  $   592.02 – Gas $442.02; Diesel $150

 

                                    Motion-4158-17-Councillor D. Howell/Councillor G. Blackwood

                                    Resolve that the outstanding accounts be paid in full as presented.

 

                                    In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                  Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Correspondence

From                                       Regarding                              Action

MAA                                       Central Director Position        Ballot Completed

Healthy Living Fund               Funding Opportunity              Email to Rec & School

FCC AgriSpirit Fund              Funding Opportunity               Download & Submit App.

 

New Business:           Shed Permit

The request to build a shed at 217 Main Street was approved as per Policy and the Town Accessory Building Permit Regulations.

 

Members

Business:                    Christmas Tree Lighting

Members agreed to cut the tree for the tree lighting.  It was further agreed that Councillor Howell will coordinate the event as in previous years.

 

Members

Business:                    SAM Update

The new executive for the Stewardship Association of Municipalities are:  John Norman – President; Kathleen Blanchard – Vice President and Pat Woodford – Secretary.

 

MHA Meet & Greet Update

Some of the topics discussed were:  financing – funding allocations and how it’s accessed, ditching reimbursed with prior approval from Trans & Works, project allocation, sharing of fire equipment, training opportunities and declining population.  MHA is available to attend a meeting if requested.

 

Adjournment:            Motion-4159-17-Councillor D. Howell/Councillor G. Blackwood

Resolve that Council do now adjourn to meet again on Monday, November 20th, 2017 at 7:30 p.m.

 

                                    In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                  Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

                                    Meeting adjourned at 10:05 p.m.