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Meeting Minutes

 

 

 

Monday, March 25th, 2019

 

Minutes of the Regular Public Meeting of Council held on Monday, March 25th, 2019 in Council Chambers.

 

Attendees:                  Mayor Keith Howell

                                    Deputy Mayor Marlene Peddle

                                    Councillor Shawn Budgell

                                    Councillor Dwight Day

                                    Councillor Michael Wheaton (arrived late)

                                    Councillor Gordon Blackwood (arrived late)

                                    Councillor Dale Howell

                                    Clerk/Manager Dianne Goodyear

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-4335-19-Deputy Mayor Peddle/Councillor D. Howell

                                    Resolve that the Agenda be adopted as presented.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor S. Budgell    Councillor D. Day

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Public Meeting of Council held on Monday, March 4th, 2019 which had been circulated to all members.

                                    Motion-4336-19-Councillor D. Day/Councillor D. Howell

Resolve that the Minutes of the Public Council Meeting of March 4th, 2019 be adopted as circulated.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor S. Budgell    Councillor D. Day

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

                                    (Councillor M. Wheaton arrived at the meeting at 7:34 p.m.)

 

Business 

Arising:                      FD Tanker/Water Truck

                                    Research is ongoing.

 

Screens

Research of vendors and quotes is ongoing.

 

Safety Program

Motion-4337-19-Deputy Mayor Peddle/Councillor D. Howell

Resolve to adopt the following Safety Programs as listed below with items 3 to 8 reviewed and amended by the Municipal Safety Council: 

1. Carmanville Fire Department Membership Application – Rev. 1

2. Internal Complaint Policy

3. Working Alone – Health and Safety Policy/Program

4. Fall Protection – Health and Safety Policy/Program

5. Confined Space Entry – Health and Safety Policy/Program 

6. Confined Space Entry Permit

7. Respiratory Protection Program

8. De-Energization and Lockout – Health and Safety Policy/Program

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                        Councillor D. Howell

Opposed:         Councillor S. Budgell   Councillor D. Day

                        Councillor M. Wheaton

Abstaining:      0

Motion Defeated.

 

RCMP Detachment

A meeting has been scheduled with the RCMP Commanding Officer, Chesley Parsons on March 28th, 2019 at 6:30 p.m. to discuss the future of the RCMP Detachment in Carmanville.

 

Committees

Public Works:           Water Report

                                    Satisfactory.

 

Wastewater Operator Training

Members were in agreement to register both Outside Workers for the Wastewater Collection Basic course scheduled for June 18th, 2019 in Gander.

 

Public Works:           Screen Cleaning

Screens were cleaned on March 14/19.  Report and pictures were presented to and reviewed by members.

 

Waterline Repair

Motion-4338-19-Councillor M. Wheaton/Councillor D. Howell

Resolve that the cost of repairs to the waterline at 149 Main Street will be covered by the town.

 

In favour:        Mayor Howell                   Deputy Mayor Peddle

                        Councillor S. Budgell       Councillor D. Day

                        Councillor M. Wheaton    Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

Roads

Members were informed that Transportation & Works Shift Supervisor was contacted about the potholes.  He advised they will be here within the next day or so to repair the potholes.

 

Fire Dept:                  Pumper & Van Inspection

Members were in agreement to send the Pumper and Van for Inspection.

 

2019 FES Fire Training School

The 2019 FES Fire Training is scheduled in Clarenville for May 25 – 31, 2019.  The course information has been passed on to the Fire Department for their consideration/interest.

 

Rec. Committee:       New Member

Members were in agreement that approval be given for Cheryl Blackwood to rejoin the Recreation Committee.

 

Accounts 

Payable:

CNWM                                               $1,595.14 – Tipping Fees

H. Wareham & Sons Limited             $   690.00 – Waterline Repair

H. Wareham & Sons Limited             $1,725.00 – Sewerline Repair

Dooley’s Trucking                             $   117.35 – Courier Charges

TRIO                                                  $   256.14 – Health Premiums

Bell Aliant                                          $     76.70 – Phone – FD

EMCO Corporation                            $   798.42 – Waterline Supplies

NL Power                                           $   491.42 – Hydro – Mun. Bldg.

NL Power                                           $   700.89 – Hydro – Fire Hall

NL Power                                           $   450.60 – Hydro – Garage

NL Power                                           $     41.39 – Hydro – Lift Station

NL Power                                           $   221.70 – Hydro – Booster Station

NL Power                                           $   129.57 – Hydro – Chlor. Chambers

Canada Revenue Agency                   $   187.25 – Payroll Remit/Remuneration

 

                                    Motion-4339-19-Councillor S. Budgell/Councillor M. Wheaton

                                    Resolve that the outstanding accounts be paid in full as presented.

 

                                    In favour:        Mayor Howell                   Deputy Mayor Peddle

                                                            Councillor S. Budgell       Councillor D. Day

                                                            Councillor M. Wheaton    Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

                                    (Councillor G. Blackwood arrived at the meeting at 8:00 p.m.)

 

Correspondence:

From                           Regarding                              Action

MNL                            EnviroFest 2019                     Pass on to Habitat Committee

CSC                             Volunteer Week 2019             Info Only

Town of Gander          Multiplex Facility                   Send Letter of Support

 

New Business:            Land Development/Crown Lands

Members reviewed application # RSN 233520 for Crown Lands and had no objections to the application.

 

Members 

Business:                    Disclosure Statements

Disclosure Statements were completed and submitted by all members.

 

MNL Central Regional Meeting

MNL Central Regional Meeting is scheduled for April 12 and 13 in Gander.  Clerk/Manager was instructed to book 2 rooms.  Any member wishing to attend is to contact the office to get registered.

 

Members

Business:                    SAM Spring Meeting

The SAM Spring Meeting is scheduled for May 10 and 11 in Pouch Cove. 

 

MNL Symposium

MNL Symposium is scheduled for May 2 to 4 in Gander.  Two rooms will be booked.  Any member wishing to attend is asked to contact the office to get registered.

 

MP Churence Rogers

Members were informed that MP Churence Rogers will be visiting the office on Thursday, March 28th, 2019 around noon or shortly after.  Any member wishing to speak with him is welcome to drop by.

 

Adjournment:            Motion-4340-Councillor D. Howell/Councillor D. Day

Resolve that Council do now adjourn to meet again on Monday, April 8th, 2019 at 7:30 p.m.

 

                                    In favour:        Mayor Howell                   Deputy Mayor Peddle

                                                            Councillor S. Budgell       Councillor D. Day

                                                            Councillor M. Wheaton    Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:        

                                    Abstaining:      0

                                    Motion Carried.

 

                                    Meeting adjourned at 8:30 p.m.

 

 

 

 

 

Monday, March 4th, 2019

 

Minutes of the Regular Public Meeting of Council held on Monday, March 4th, 2019 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Marlene Peddle (arrived late)

                                    Councillor Dwight Day

                                    Councillor Michael Wheaton

                                    Councillor Gordon Blackwood

                                    Councillor Dale Howell

                                    Clerk/Manager Dianne Goodyear

 

Absent:                       Councillor Shawn Budgell

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-4324-19-Councillor G. Blackwood/Councillor D. Howell

                                    Resolve that the Agenda be adopted as presented.

 

                                    In favour:        Mayor Howell                         Councillor D. Day

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Public Meeting of Council held on February 18th, 2019 which had been circulated to all members.

                                    Motion-4325-19-Councillor M. Wheaton/Councillor D. Day

Resolve that the Minutes of the Public Council Meeting of February 18th, 2019 be adopted as circulated.

 

                                    In favour:        Mayor Howell                         Councillor D. Day

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Business

Arising:                      Property Tax (Privileged) & NAPE Negotiations (Privileged)

                                    Motion-4326-19-Councillor M. Wheaton/Councillor D. Howell

Resolve to enter into a “Privileged” Session to discuss these two topics.

 

                                    In favour:        Mayor Howell                         Councillor D. Day

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

                                    (Deputy Mayor Peddle arrived at the meeting at 7:35 p.m.)

 

                                    Discussion

 

                                    Motion-4327-19-Councillor G. Blackwood/Councillor M. Wheaton

Resolve to return to an “Open” Session for the remainder of the meeting.

                                   

                                    In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor D. Day                   Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.       

 

                                    Motion-4328-19-Councillor M. Wheaton/Councillor D. Howell

                                    Resolve to adjust interest off account provided remainder is paid in full.

 

                                    In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor D. Day                   Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.       

 

NAPE Agreement is finalized.  Representative will be here to sign contract on March 5/19.

 

Business

Arising:                      Sewer Overflow

Members were in agreement to install a tub over the end of the Sewer Overflow in the spring and then rock in the overflow area.

 

Tool re: coupler/hoses

Price to purchase the tool to recouple hoses is $12,444.32 as per quote from K & D Pratt.  Members were in agreement not to purchase the tool at this time.  Hoses have been sent out for repair.

 

Appeal re: Order

The Appeal Hearing is scheduled for April 10th, 2019.  Clerk/Manager and Mayor Howell will be representing the town.

 

Committees

Finance:                     Clerk/Manager Wage (Privileged)

                                    Motion-4329-19-Councillor D. Howell/Councillor D. Day

                                    Resolve to enter into a “Privileged” Session to discuss this topic.

 

                                    In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor D. Day                   Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.    

   

                                    (Clerk/Manager left the meeting at 7:50 p.m. re:  conflict of interest)

                                    Discussion

                                    (Clerk/Manager was invited back to the meeting at 8:10 p.m.)

 

Motion-4330-19-Councillor D. Day/Councillor G. Blackwood

Resolve to return to an “Open” Session for the remainder of the meeting.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor D. Day                   Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.   

    

Finance:                     Clerk/Manager Wage (Privileged)

Clerk/Manager had requested a wage increase to bring her current wage in line with Town Clerk/Manager wages from comparative towns in the surrounding area and had provided wages from 3 comparative towns.

Motion-4331-19-Councillor D. Howell/Councillor G. Blackwood

Resolve to bring Clerk/Manager’s wage up Town # 3 wage rate as provided on list.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor D. Day                   Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.   

    

                                    Debit/Credit Card

Members were informed that the Town Debit/Credit Mastercard will no longer exist after May 30th, 2019.  Clerk/Manager will check options and cost for new Debit or Credit Cards through the Bank and bring results back to next meeting to decide what the town will apply for.

 

Screens

A price of $2,418.45 was obtained from Competitive Edge to make up 6 new screen frames for the Wetwell at the Pond.   The price of the Screens is yet to be determined.  Members were in agreement not to have the frames made up until a price was obtained for the screens.  Results will be brought back to a future meeting for further discussion.

 

Garage Rewire

Members were informed that the Garage Rewire is complete and Power was connected today.  Mayor Howell will check the site prior to paying contractor.  If everything is in order, contractor will be paid as per quote and invoice received.

 

Public Works:           Chlorine Readings

Chlorine Readings for the month of February were presented to and reviewed by members.  Readings were satisfactory and within guidelines.  Research required as to the lack of readings at 2 sites during certain periods.

 

Public Works:           Water Usage/Flow Data

Water Usage and Flow Data for the month of February were presented to and reviewed by members.  The average water usage was 176,653 gal/day.

 

Waterline Leaks

Members were informed of two waterline leaks.  Members were in agreement that 1 leak is the responsibility of the property owner, the second will be brought back for further discussion to be done in Spring.

 

Fire Dept:                   Poker Run March 9/19

                                    The Poker Run is scheduled for March 9th, 2019.

 

Request to purchase Firefighter gloves

The request from the Fire Department to purchase firefighter gloves from their own funds was approved by members.

 

                                    Fire Protection Vehicle Program

A request was received from Fire Chief White to apply for the FES Special Assistance Grant to purchase a used Tanker Truck through the Fire Protection Vehicle Program.  The truck would supply water in fire suppression situations where hydrants are unavailable.    Further research into an alternative portable drafting pond will be conducted by Councillor M. Wheaton.  Results will be brought back for further discussion.

 

Junior Firefighters Program

Motion-4332-19-Councillor M. Wheaton/Councillor D. Day

Resolve to approve the Junior Firefighters Program as presented provided insurance provider is in agreement and the program is theory and demonstration only.  Further, the only hands-on training would be for First Aid.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor D. Day                   Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.       

           

Fire Dept:                   Honeywell Titan SCBA safety notice

A notice was received from Honeywell regarding a potential problem with the Buddy System with regard to the Titan SCBA’s.  The information has been passed to Chief White to check our BA’s against the serial numbers provided.  Results will be brought back for further discussion.

 

Accounts

Payable:

NL Power                               $ 541.03 – Hydro – Mun. Bldg. (Paid)

NL Power                               $ 122.76 – Hydro – Chlor. Chambers (Paid)

NL Power                               $ 230.14 – Hydro – Booster Stn. (Paid)

NL Power                               $  891.61 – Hydro – Fire Hall (Paid)

NL Power                               $    44.17 – Hydro – Lift Stn. (Paid)

CIBC Mellon                          $   416.54 – Pension Premiums (Paid)

NAPE                                     $     54.08 – Union Dues (Paid)

Receiver General                    $2,258.65 – Payroll Remittance (Paid)

Bell Aliant                              $   296.88 – Phone/Fax/Internet  Office/Lift Stn.

CNWM                                   $2,214.00 – Curbside Collection Fees

NL Power                               $1,775.52 – Hydro – Street Lighting

NL Power                               $   622.33 – Hydro – Town Garage

Rockwater                              $1,482.12 – Chlorine

DSI                                         $   158.70 – Receipt Paper

Central Office Equipment      $     78.60 – Office Supplies

APS                                        $   626.75 – Chlorine Test Packets

Phyllis Collins                        $     15.96 – Mats – Mun. Bldg.

G & M Services                      $   434.02 – Town 374;  FD 60

Tulk’s Home Hardware          $   144.59 – Garage 121; Janitorial 23.00

Bell Mobility                          $     46.29 – Phone - Cell

 

                                    Motion-4333-19-Councillor D. Day/Councillor M. Wheaton

                                    Resolve that the outstanding accounts be paid in full as presented.

                                    In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor D. Day                   Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.    

   

Correspondence:

From                           Regarding                                          Action

MAA                           Collaborative Initiative Fund              Info Only

 

New Business:            RCMP Detachment

Council was informed that the RCMP Detachment in Carmanville may be closing.  Members were in agreement to write the RCMP Commanding Officer to determine the accuracy of this information.  Results will be brought back to next meeting for further discussion.

 

Members

Business:                    Safety Program

                                    This item is tabled to a Meeting on Monday, March 11th, 2019.

 

Municipal Awareness Day

Councillor D. Howell will coordinate the events for Municipal Awareness Day.  The date has yet to be determined.

 

                                    AED Training

The First Aid/CPR/AED Training has been scheduled for March 10th, 2019 at 9:00 a.m. at the Rec. Center.

 

Adjournment:            Motion-4334-19-Councillor D. Howell/Deputy Mayor Peddle

Resolve that Council do now adjourn to meet again on Monday, March 18th, 2019 at 7:30 p.m.

 

                                    In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor D. Day                   Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.    

   

                                    Meeting adjourned at 9:45 p.m.