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Meeting Minutes

 

 

 

Monday, November 15, 2021

 

Minutes of the Regular Public Meeting of Council held on Monday, November 15, 2021 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

Deputy Mayor Stephanie Blake

Councillor G. Blackwood

Councillor S. Budgell

Councillor D. Howell

Councillor H. Morgan (via Remote Attendance)

Councillor M. Nippard

Clerk/Manager Dianne Goodyear

 

Call to Order:           Chair @ 7:45 p.m.

 

Agenda:                      Motion-4871-21-Councillor S. Budgell/Councillor M. Nippard

Resolve that the Agenda be adopted as circulated.

 

In favour:        Mayor Howell                       Deputy Mayor Blake

Councillor G. Blackwood     Councillor S. Budgell

Councillor D. Howell           Councillor H. Morgan

Councillor M. Nippard

Opposed:0

Abstaining:0

Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of November 1, 2021 which had been circulated to all members.

Motion-4872-21-Deputy Mayor Blake/Councillor S. Budgell

Resolve that the Minutes of the Regular Public Council Meeting of November 1, 2021 be adopted as circulated.

 

In favour:        Mayor Howell                       Deputy Mayor Blake

Councillor G. Blackwood     Councillor S. Budgell

Councillor D. Howell           Councillor H. Morgan

Councillor M. Nippard

Opposed:0

Abstaining:0

Motion Carried.

 

Business 

Arising:                      Committee Requirements

(Mayor Howell vacated the Chair and left the meeting at 7:50 p.m. along with, Councillor G. Blackwood and Councillor M. Nippard due to a Conflict of Interest.  Deputy Mayor Blake assumed the position of Chair)

Motion-4873-21-Councillor S. Budgell/Deputy Mayor Blake

Resolve that the Town will cover the cost of obtaining a Code of Conduct and Driver’s Abstract for all Fire Department Members.  Further that the Deadline to provide both is March 31, 2022.

 

In favour:        Deputy Mayor Blake      Councillor S. Budgell

Councillor D. Howell     Councillor H. Morgan

Opposed:0

Abstaining:0

Motion Carried.

 

(Mayor Howell, Councillor G. Blackwood and Councillor M. Nippard returned to the meeting at 7:55 p.m.  Mayor Howell resumed the position of Chair)

 

Motion-4874-21-Deputy Mayor Blake/Councillor D. Howell

Resolve that the Town will cover the cost of obtaining a Code of Conduct for both Recreation and Habitat Committees for long standing members and will reimburse the cost to new members after 6 months of service.  Deadline to provide is March 31, 2022.

 

In favour:        Mayor Howell                       Deputy Mayor Blake

Councillor G. Blackwood     Councillor S. Budgell

Councillor D. Howell           Councillor H. Morgan

Councillor M. Nippard

Opposed:0

Abstaining:0

Motion Carried.

 

Business

Arising:                      Concrete  Outfall

Clerk/Manager is working with Service NL for approval to dispose of the concrete at the site for the future water treatment plant.

 

Capital Works 2022-23 Application

Motion -4875-21-Councillor G. Blackwood/Councillor S. -Budgell                          

Resolve to apply for cost-shared funding through the Municipal Capital Works Call for Applications with the Municipal Infrastructure Division of the Department of Transportation and Infrastructure, in the amount of $1,187,781.11 for the purpose of installing 16 Water and Sewer Services and a Regional School and put 14 dry sewers in service. The Town of Carmanville agrees to provide its share of the cost-shared funding $107,712.00 for this project should it be selected for funding and acknowledges that project costs above the approved project total cost will be the sole responsibility of the Town of Carmanville.

 

In favour:        Mayor Howell                       Deputy Mayor Blake

Councillor G. Blackwood     Councillor S. Budgell

Councillor D. Howell           Councillor H. Morgan

Councillor M. Nippard

Opposed:0

Abstaining:0

Motion Carried.

 

Committees:

Finance:                     Cost Recovery Fees

(Councillor M. Nippard left the meeting at 8:10 p.m. due to a conflict of interest.)

Motion-4876-21-Councillor G. Blackwood/Deputy Mayor Blake

Resolve to defer the Cost Recovery Fee to Residents on Dry Sewer until they are capable of connecting to the Town Sewer.  Further, the option for them to pay in advance is available.

 

In favour:        Mayor Howell                       Deputy Mayor Blake

Councillor G. Blackwood     Councillor S. Budgell

Councillor D. Howell           Councillor H. Morgan

Opposed:0

Abstaining:0

Motion Carried.  (Councillor M. Nippard returned at 8:20 p.m.)

 

Finance:                     Finance Committee Meeting

A Finance Committee Meeting is scheduled for Wednesday, November 17th, 2021 at 7:00 p.m. 

 

Collections Report

The Collections Report for October was presented to and reviewed by members.  

 

Donation Request

(Councillor M. Nippard left the meeting at 8:25 p.m. due to conflict of interest)

Motion-4877-21-Councillor D. Howell/Councillor G. Blackwood

Resolve to donate $100 to Phoenix Academy towards the PBIS program.

 

In favour:        Mayor Howell                       Deputy Mayor Blake

Councillor G. Blackwood     Councillor S. Budgell

Councillor D. Howell           Councillor H. Morgan

Opposed:0

Abstaining:0

Motion Carried.

(Councillor M. Nippard came back to the meeting at 8:30 p.m.)

 

NAPE Negotiations

Clerk/Manager will contact the Union Representative and inform her that Negotiations can commence in the New Year.  Further to ask for their proposal in advance of the meeting.

 

Public Works:           Water Report

The water results from testing by Service NL on October 26th, 2021 were satisfactory. 

 

Chlorine Readings

The Chlorine Readings for the month of October were presented to and reviewed by members.  Readings were within guidelines.

 

Public Works:            Monthly Usage & Flow Data

The average daily water usage for the month of October was 249,021 gallons per day which is extremely high.  Workers will check for leaks to try to determine if that is the problem.

Motion-4878-21-Councillor D. Howell/Councillor M. Nippard

Resolve that the Town will shut down the waterline at Eastern Fish Markets that is constantly running to the ocean as it is no longer required to keep the chlorine levels up.

 

In favour:        Mayor Howell                       Deputy Mayor Blake

Councillor G. Blackwood     Councillor S. Budgell

Councillor D. Howell           Councillor H. Morgan

Councillor M. Nippard

Opposed:0

Abstaining:0

Motion Carried.

 

Square Tubing – Shelves

Motion-4879-21-Councillor S. Budgell/Councillor G. Blackwood

Resolve to purchase the square tubing to build shelves in the Sea Container to store the water and sewer supplies at the lowest price of $852.84 from Exploits Welding as per the quotes provided.

 

In favour:        Mayor Howell                       Deputy Mayor Blake

Councillor G. Blackwood     Councillor S. Budgell

Councillor D. Howell           Councillor H. Morgan

Councillor M. Nippard

Opposed:0

Abstaining:0

Motion Carried.

 

Fire Dept:                   S.C. Parade

The Fire Department has scheduled the Santa Claus Parade for December 11th, 2021.  The Community Tree Lighting is scheduled for December 10th, 2021.

 

Recreation:                Kids Dart League and Liquor License

The Recreation Committee will have to submit a proposal for both request stating their plans and controls for Council’s consideration.

 

Accounts 

Payable:

Bell Aliant                                                            $    76.70 – Phone Fire Hall (Paid)

Collabria Visa (MNL Convention)                       $1,050.00 – In Person Registration

CollabriaVisa (SAM Conference)                        $   479.55 - Accommodations

Collabria Visa (Office of the High Sheriff)          $    75.00 – Registering Court Order

Collabria Visa (Single Source)                             $   529.00 – Salt/Sand Container

CNWM                                                                 $2,313.36 – Tipping Fees

Carmanville Value Grocer                                    $     24.13 – Janitorial Supplies

Carmanville Value Grocer                                    $     26.15 – Kitchen Supplies

Dooley’s Trucking                                                $   101.76 – Courier Service

TRIO Benefits                                                      $   333.61 – Health Premiums

Central Office Equipment                                    $   112.75 – Office Supplies

G & M Services                                                   $   579.99 – Gas

 

Motion-4880-21-Councillor S. Budgell/Councillor M. Nippard

Resolve that the outstanding accounts be paid in full as presented.

 

In favour:        Mayor Howell                       Deputy Mayor Blake

Councillor G. Blackwood     Councillor S. Budgell

Councillor D. Howell           Councillor H. Morgan

Councillor M. Nippard

Opposed:0

Abstaining:0

Motion Carried.

 

Correspondence:

From             Regarding                             Action

MAA             Central Regional Director     Bring back to next meeting.

CNWM         2022 Budget                          Info only

 

New Business:            Sawmill Shed Permit

The application to build a shed for the saw mill at 392 Main Street was approved as per Policy and the Town Accessory Building Permit Regulations provided.

 

Members 

Business:                    Disclosure Statements

Disclosure Statements were completed by each Council Member and the Town Clerk Manager and reviewed by members.

 

Members

Business:                    Campaign Disclosure Statements

Campaign Disclosure Statements were completed by each member of Council and will be kept on file with the Minutes as per the Municipal Elections Act requirement.

 

CEEP

Motion-4881-21-Councillor G. Blackwood/Deputy Mayor Blake

Resolve to enter into a “Privileged Meeting” to discuss the applications received for the Community Enhancement Program.

 

In favour:        Mayor Howell                       Deputy Mayor Blake

Councillor G. Blackwood     Councillor S. Budgell

Councillor D. Howell           Councillor H. Morgan

Councillor M. Nippard

Opposed:0

Abstaining:0

Motion Carried.

 

Discussion

 

Motion-4882-21-Councillor G. Blackwood/Councillor D. Howell

Resolve to return to an “Open Session” for the remainder of the meeting.

 

In favour:        Mayor Howell                       Deputy Mayor Blake

Councillor G. Blackwood     Councillor S. Budgell

Councillor D. Howell           Councillor H. Morgan

Councillor M. Nippard

Opposed:0

Abstaining:0

Motion Carried.

 

Councillor Orientation Update

Deputy Mayor Stephanie Blake, Councillor H. Morgan, Councillor M. Nippard and the Clerk/Manager attended a Councillor Orientation Training Session in Gander on November 10, 2021.  All in attendance found the training to be very informative and well facilitated.

 

Members

Business:                    CNWM Regional Meeting

Members were in agreement to continue to offer Council Chambers to the Central NL Waste Management for their Regional Meetings as per their request to host a Regional Meeting later this month or early December.

 

Municipal Affairs/Funding

Clerk/Manager will check into the criteria for the Come Home Year Funding offered by Municipal Affairs.  Results will be brought back to the next meeting for further discussion.

 

Adjournment:           Motion-4883-21-Councillor S. Budgell/Deputy Mayor Blake

Resolve that Council do now adjourn to meet again on Monday, November 29th, 2021 at 7:30 p.m.

 

In favour:        Mayor Howell                       Deputy Mayor Blake

Councillor G. Blackwood     Councillor S. Budgell

Councillor D. Howell           Councillor H. Morgan

Councillor M. Nippard

Opposed:0

Abstaining:0

Motion Carried.

 

Meeting adjourned at 9:50 p.m.

 

 

 

 

 

Monday, November 1, 2021

 

Minutes of the Regular Public Meeting of Council held on Monday, November 1, 2021 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

Deputy Mayor Stephanie Blake

Councillor S. Budgell

Councillor D. Howell

Councillor H. Morgan

Councillor M. Nippard

Clerk/Manager Dianne Goodyear

 

Absent:                       Councillor G. Blackwood

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-4858-21-Councillor S. Budgell/Deputy Mayor Blake

Resolve that the Agenda be adopted as circulated.

 

In favour:        Mayor Howell               Deputy Mayor Blake

Councillor S. Budgell   Councillor D. Howell

Councillor H. Morgan   Councillor M. Nippard

Opposed:0

Abstaining:0

Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting held on October 18th, 2021 which had been circulated to all members.

Motion-4859-21-Councillor S. Budgell/Councillor H. Morgan

Resolve that the Minutes of the Regular Public Council Meeting of October 18th, 2021 be adopted as circulated.

 

In favour:        Mayor Howell               Deputy Mayor Blake

Councillor S. Budgell   Councillor D. Howell

Councillor H. Morgan   Councillor M. Nippard

Opposed:0

Abstaining:0

Motion Carried.

 

Business

Arising:                      Committee Requirements

Further research is required and results will be brought back to the next meeting for further discussion.

 

Concrete  Outfall

The location to dump the concrete at the outfall has been changed due to the amount of concrete.  Clerk/Manager will check with Environment and bring results back to the next meeting for further discussion.

 

Committees:

Finance:                     2022-2023 Municipal Infrastructure Applications

Motion-4860-21-Deputy Mayor Blake/Councillor H. Morgan

Resolve to apply for the 2022-2023 Capital Works Program Funding Phase 4 to continue the Water and Sewer Installation in the amount of $1,099,256.41 as estimated by Harty Engineering Ltd.

 

In favour:        Mayor Howell               Deputy Mayor Blake

Councillor S. Budgell   Councillor D. Howell

Councillor H. Morgan   Councillor M. Nippard

Opposed:0

Abstaining:0

Motion Carried.

 

Public Works:            Tail Light – Town Pickup

Motion-4861-21-Councillor S. Budgell/Councillor H. Morgan

Resolve to purchase a new tail light for the town pickup at the lowest quote received.

 

In favour:        Mayor Howell               Deputy Mayor Blake

Councillor S. Budgell   Councillor D. Howell

Councillor H. Morgan   Councillor M. Nippard

Opposed:0

Abstaining:0

Motion Carried.

 

Fire Dept:Incident Report

An incident report regarding a fire call on October 21, 2021 was presented to and reviewed by members.

 

Fire Dept:                  Membership Application

Motion-4862-21-Councillor D. Howell/Councillor S. Budgell

Resolve to accept the membership application from Brady Russell to join the Fire Department.

 

In favour:        Mayor Howell               Deputy Mayor Blake

Councillor S. Budgell   Councillor D. Howell

Councillor H. Morgan   Councillor M. Nippard

Opposed:0

Abstaining:0

Motion Carried.

 

CPR Recert Training

Motion-4863-21-Councillor S. Budgell/Deputy Mayor Blake

Resolve the request to schedule CPR Recert. Training for the Fire Department on November 23rd, 2021 be approved.

 

In favour:        Mayor Howell               Deputy Mayor Blake

Councillor S. Budgell   Councillor D. Howell

Councillor H. Morgan   Councillor M. Nippard

Opposed:0

Abstaining:0

Motion Carried.

 

Pump Operator Courses

Motion-4864-21-Councillor D. Howell/Councillor S. Budgell

Resolve that the request from the Fire Department to host parts 2 and 3 of the Pump Operator Courses be approved.

 

In favour:        Mayor Howell               Deputy Mayor Blake

Councillor S. Budgell   Councillor D. Howell

Councillor H. Morgan   Councillor M. Nippard

Opposed:0

Abstaining:0

Motion Carried.

 

Fire Dept:                  Fire Apparatus Driver/Operator Training

Motion-4865-21-Councillor D. Howell/Councillor S. Budgell

Resolve that the request for Jason Mouland and Justin Goodyear to attend the NFPA1002 Fire Apparatus Driver/Operator Training be approved.

 

In favour:        Mayor Howell               Deputy Mayor Blake

Councillor S. Budgell   Councillor D. Howell

Councillor H. Morgan   Councillor M. Nippard

Opposed:0

Abstaining:0

Motion Carried.

 

Recreation:                VaxPass/Rentals

Motion-4866-21-Deputy Mayor Blake/Councillor H. Morgan

Resolve that the “Rental Agreement and Proof of Vaccination (QR Codes) for the Carmanville Recreation Center be adopted as presented.

 

In favour:        Mayor Howell               Deputy Mayor Blake

Councillor S. Budgell   Councillor D. Howell

Councillor H. Morgan   Councillor M. Nippard

Opposed:0

Abstaining:0

Motion Carried.

 

Accounts 

Payable:

NL Power                                         $     41.77 – Hydro – Lift Station (Paid)

NL Power                                         $   264.88 – Hydro – Fire Hall (Paid)

NL Power                                         $   199.09 – Hydro – Booster Stn. (Paid)

NL Power                                         $   219.01 – Hydro – Mun. Bldg. (Paid)

NL Power                                         $     98.28 – Hydro – Chlor. Chambers (Paid)

NL Power                                         $     35.04 – Hydro – Garage (Paid)

Carmanville Value Grocer                $     10.98 – Kitchen Supplies

Car Quest Auto Parts                        $     77.61 – FV Master Switch

Bell Aliant                                        $   302.86 – Phone/Fax/Internet

Computer Shack                               $   712.94 – Drums/Toners – Printer

NL Power                                         $1,789.73 – Hydro – Street Lighting

Bell Mobility                                    $     38.46 – Phone  Cell

Rockwater                                        $1,494.08 – Chlorine 

Receiver General for Canada           $4,552.27 – Remittance

NAPE                                               $   128.85 – Union Dues

CIBC Mellon                                    $   582.80 – Pension Premiums

Tulk’s Home Hardware                    $   209.70 – Trailer/Lift Station Repairs/Jan.

 

Motion-4867-21-Deputy Mayor Blake/Councillor S. Budgell

Resolve that the outstanding accounts be paid in full as presented.

 

In favour:        Mayor Howell               Deputy Mayor Blake

Councillor S. Budgell   Councillor D. Howell

Councillor H. Morgan   Councillor M. Nippard

Opposed:0

Abstaining:0

Motion Carried.

 

Correspondence:

From                                            Regarding                                              Action

MA – Letter from Minister          Congratulations to New Council            Info Only

 

New Business:            Shed Permit

(Councillor S. Budgell left the meeting @ 8:10 p.m. due to a conflict of interest)

Motion-4868-21-Councillor D. Howell/Councillor M. Nippard

Resolve that the request to build a shed at 164 Main Street be approved adhering to the Town’s Accessibility Building Permit Guidelines provided.

 

In favour:        Mayor Howell                  Deputy Mayor Blake

Councillor D. Howell      Councillor H. Morgan

Councillor M. Nippard

Opposed:0

Abstaining:0

Motion Carried.

(Councillor S. Budgell returned to the meeting at 8:15 p.m.)

 

New Business:            Exploration Approval

A letter was received from the Mineral Lands Division of the Department of Industry, Energy and Technology granting Exploration Approval for Sassy Resources on the Carmanville Property with conditions that they must apply to the Town for a development work permit with regard to accessing trails and drilling, etc.  

Specific conditions that must be adhered to are:

- Drilling and Trail preparation will NOT be permitted within the Protected Watershed/Public Water Supply Area

-Drilling and Trail preparation will NOT be permitted within the Wetlands Management and Stewardship areas (Carmanville Pond Management Area)

-ATV use is NOT permitted on the local 4 km. long walking trail.  Exploration in this area must not use, or infringe on the use of this trail.

 

Members 

Business:                    Virtual MNL email/password

An email address and password was provided to members to allow them to participate in the Virtual MNL Convention.  The Login information will be provided as soon as it is received from MNL.

 

In-person Municipal Training

Municipal Affairs advised that effective October 22nd, 2021 anyone attending in-person municipal training events will be required to show proof of vaccination prior to entering the training facility.

 

Code of Conduct

Members were advised that the Municipal Code of Conduct legislation has been brought forward to the House of Assembly and is fully supported by MNL.

 

SAM Fall Meeting Update

Councillor S. Budgell gave an overview of the SAM Fall Conference that he and Councillor M. Nippard recently attended.  Clerk/Manager will check with MMSB regarding free wood chipper and bring results back to the next meeting for further discussion.

 

Members

Business:Christmas

Motion-4869-21-Councillor D. Howell/Councillor S. Budgell

Resolve that the Town will host an Outdoor Tree Lighting Ceremony and gave approval for the Fire Department to host a Santa Claus Parade provided all COVID-19 guidelines are adhered to.  Further that the Town would cover the cost of Loot Bags for the Santa Claus Parade.

 

In favour:        Mayor Howell               Deputy Mayor Blake

Councillor S. Budgell   Councillor D. Howell

Councillor H. Morgan   Councillor M. Nippard

Opposed:0

Abstaining:0

Motion Carried.

 

Adjournment:           Motion-4870-21-Councillor S. Budgell/Deputy Mayor Blake

Resolve that Council do now adjourn to meet again on Monday, November 15th, 2021 at 7:30 p.m.

 

In favour:        Mayor Howell               Deputy Mayor Blake

Councillor S. Budgell   Councillor D. Howell

Councillor H. Morgan   Councillor M. Nippard

Opposed:0

Abstaining:0

Motion Carried.

 

Meeting adjourned at 9:05 p.m.