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December 2020 Archive

 

 

Thursday, December 17th, 2020

 

Minutes of the Regular Public Meeting of Council held on Thursday, December 17th, 2020 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Marlene Peddle (Remote attendance)

                                    Councillor Dwight Day

                                    Councillor Dale Howell

                                    Clerk/Manager Dianne Goodyear

 

Absent:                       Councillor Shawn Budgell

                                    Councillor Gordon Blackwood

                                    Councillor Michael Wheaton

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-4687-20-Councillor D. Day/Councillor D. Howell

                                    Resolve that the Agenda be adopted as circulated.

 

                                    In favour:         Mayor Howell            Deputy Mayor Peddle

                                                            Councillor D. Day       Councillor D. Howell

                                    Abstaining:      0

Opposed:         0

Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting held on December 7th, 2020 which had been circulated to all members.

Motion-4688-20-Councillor D. Day/Councillor D. Howell

Resolve that the Minutes of the Regular Public Council Meeting of December 7th, 2020 be adopted as circulated.

 

In favour:         Mayor Howell            Deputy Mayor Peddle

                                                            Councillor D. Day       Councillor D. Howell

                                    Abstaining:      0

Opposed:         0

Motion Carried.

 

Business

Arising:                      Driveway (access to hydrant)

Due to paperwork involved regarding Safe Work Plan, etc. and time restraints on budget and end of year requirements the work has not been started. Weather permitting, it will be done in the new year.

 

Sea Containers

Contractor has been waiting for good weather and driving conditions to pick up the sea container.

 

Committees:

Finance:                     Budget

                                    Motion-4689-20-Councillor D. Howell/Councillor D. Day

 

Resolve to adopt the 2021 Budget balanced at $854,330 with the Residential Mil Rate remaining at 5.75; the Commercial Mil Rate remaining at 8.25 and the Minimum Property Tax remaining at $325. The Water and Sewer rate remains at $400 and the Residential Water Only remains at $300. All other taxes and fees remain unchanged and as stated on the attached 2021 Tax and Fee Structure.

 

                                    In favour:         Mayor Howell            Deputy Mayor Peddle

                                                            Councillor D. Day       Councillor D. Howell

                                                            Councillor M. Wheaton (written submission attached)

                                    Abstaining:      0

Opposed:         0

Motion Carried.

 

Gas Tax Funds

Motion-4690-20-Councillor D. Howell/Deputy Mayor Peddle

Resolve that the application and subsequent approval for Project # 40-2017-6275 in the amount of $90,478.73 be cancelled as Gas Tax Funding could not be used on this project due to Federal Funding provided. The project was completed without the use of Gas Tax Funding.

 

                                    In favour:         Mayor Howell            Deputy Mayor Peddle

                                                            Councillor D. Day       Councillor D. Howell

                                    Abstaining:      0

Opposed:         0

Motion Carried.

 

Motion-4691-20-Councillor D. Day/Councillor D. Howell

Resolve to reduce each of the following projects to the actual amount spent resulting in unused Gas Tax Funding in the amount of $29,507.30.

 

Project Number

Project

Description

Approved

Actual Cost

Remaining Balance

40-2010-1243

Road Upgrade

$71,030.62

$49,861.02

$21,169.60

40-2013-2543

Energy Efficient Upgrades – Town Hall

$58,349.70

$52,598.00

$5,751.70

40-2013-2545

PSAB Compliance

$18,895.50

$16,309.00

$2,586.00

 

                                    In favour:         Mayor Howell            Deputy Mayor Peddle

                                                            Councillor D. Day      Councillor D. Howell

                                    Abstaining:      0

Opposed:         0

Motion Carried.

 

CEEP Amendment

Motion-4692-20-Deputy Mayor Peddle/Councillor D. Howell

Resolve to accept the amendment to the Community Enhancement Program for an extra $7,500 bringing the total allocation to $19,500.

 

In favour:         Mayor Howell            Deputy Mayor Peddle

                                                            Councillor D. Day       Councillor D. Howell

                                    Abstaining:      0

Opposed:         0

Motion Carried.

 

Public Works:           Water Report

The water results from Government Services for testing on December 1, 2020 was satisfactory.

 

Accounts

Payable:

Collabria                                                         $     62.42 – Postage – Flyers (Paid)

TRIO                                                               $   333.61 – Health Premiums (Paid)

Carmanville Habitat Committee                     $   479.04 – Unused Funds (Paid)

Eastern Medical Supplies                               $   315.10 – Defib Repl. Parts FD/Rec

Dooley’s Trucking                                          $   149.74 – Courier – Service BA’s

Carmanville Value Grocer                              $     11.97 – Kitchen Supplies

G & M Services                                              $   359.50 – Gas/Diesel

NAPE                                                              $     95.70 – Union Dues – Dec.

CIBC Mellon                                                  $   458.00 – Pension Premiums – Dec.

Receiver General for Canada                          $3,550.86 – Payroll Remittance – Dec.

Pretty SAFE Enterprises                                 $   450.80 – First Aid Cert – FD

 

Motion-4693-20-Deputy Mayor Peddle/Councillor D. Day

                                    Resolve that the outstanding accounts be paid in full as presented.

 

                                    In favour:         Mayor Howell            Deputy Mayor Peddle

                                                            Councillor D. Day       Councillor D. Howell

                                    Abstaining:      0

Opposed:         0

Motion Carried.

 

Correspondence:

From                          Regarding                              Action

Heritage NL                Grant to Heritage NL             Info only

MNL                           Membership Renewal            Info only

 

Members

Business:                    Tree Lighting

A Virtual Community Tree Lighting is scheduled for Monday, December 21st, 2020 at 7:00 p.m.

 

Adjournment:           Motion-4694-20-Councillor D. Howell/Councillor D. Day

Resolve that Council do now adjourn to meet again on Monday, January 11th, 2021 at 7:30 p.m.

 

In favour:         Mayor Howell            Deputy Mayor Peddle

                                                            Councillor D. Day       Councillor D. Howell

                                    Abstaining:      0

Opposed:         0

Motion Carried.

 

Meeting adjourned at 7:50 p.m.

 

 

 

 

Monday, December 7th, 2020

 

Minutes of the Regular Public Meeting of Council held on Monday, December 7th, 2020 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Marlene Peddle

                                    Councillor Shawn Budgell

                                    Councillor Dwight Day

                                    Councillor Gordon Blackwood

                                    Councillor Dale Howell

                                    Clerk/Manager Dianne Goodyear

 

Presentation:           Mayor Howell presented Deputy Mayor Marlene Peddle with a Long Service Award for Elected Officials. The Certificate from Municipal Affairs represented 12 years of service as an elected official with the Town of Carmanville.

 

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-4675-20-Deputy Mayor Peddle/Councillor S. Budgell

                                    Resolve that the Agenda be adopted as circulated.

 

                                    In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor D. Day

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting held on November 23rd, 2020 which had been circulated to all members.

                                    Motion-4676-20-Councillor M. Wheaton/Councillor S. Budgell

Resolve that the Minutes of the Regular Public Council Meeting of November 23rd, 2020 be adopted as circulated.

 

                                    In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor D. Day

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Business

Arising:                      Positons for Council Approval/Complaint and Fire Call/Incident

                                    Motion-4677-20-Councillor M. Wheaton/Deputy Mayor Peddle

                                    Resolve to enter into a “Privileged Session” to discuss these topics.

 

                                    In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor D. Day

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

                                    Members were updated on the status and outcome of the above topics.

 

                                    Motion-4678-20-Councillor G. Blackwood/Councillor M Wheaton

                                    Resolve the meeting be returned to an “Open Session”.

 

                                    In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor D. Day

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Business

Arising:                      Driveway (access to hydrant)

                                    Motion-4679-20-Councillor D. Howell/Councillor S. Budgell

Resolve to contact Service NL and proceed with installation as per Trans and Works specifications.

 

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor D. Day

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Cutting Edges-Loader

Members were informed that the Cutting Edges for the Loader received twice from Toromont Cat were the wrong size and they have been ordered through Traction at the cost of $435.00 plus tax.

 

Sea Containers

Motion-4680-20-Councillor S. Budgell/Councillor G. Blackwood

Resolve to purchase a Sea Container from NIL Group Ltd. located in Argentia at the cost of $4,375 plus tax. Further that the transportation and offloading of container be awarded to Tulk’s Trucking at the cost of $1,200 plus tax as per quotes received.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor D. Day

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Contractor picking up the container must ensure the doors close properly and there are no leaks, gashes or holes in the container at time of pickup.

 

Business

Arising:                      Rink Repairs

Due to the condition of the rink and repairs required, members decided the gate would be locked and it would be closed this winter. Further that in the spring, we would look for funding for a new rink in a different location.

 

 

Solar Lighting Generator Shed

Deputy Mayor Peddle offered to donate a sensory solar lighting kit to try out at the Generator Shed.

 

Summer Student Program

(Deputy Mayor Peddle left the meeting at 8:10 p.m. due to a conflict of interest).

Motion-4681-20-Councillor M. Wheaton/Councillor S. Budgell

Resolve to enter into a “Privileged Session” to discuss this topic.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor D. Day

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

                                    Discussion

 

                                    Motion-4682-20-Councillor M. Wheaton/Councillor S. Budgell

                                    Resolve to return the meeting to an “Open Session”

 

                                    In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor D. Day

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

(Deputy Mayor Peddle was invited back to the meeting and resumed her seat at 8:30 p.m.)

 

Business

Arising:                      COVID-19 Stimulus Program

Mayor Howell reviewed the COVID-19 Stimulus Program application guidelines. The town considered applying for an upgrade to the rink but did not apply as the time constraints did not allow enough time to determine the cost associated with the upgrade.   It was also noted that an engineer would be required to complete the estimate which could not be accommodated at this time.

 

Committees:

Finance:                     Budget Preparation/Meeting

A Budget Preparation Meeting with the Finance Committee and Clerk/Manager has been tentatively scheduled for Tuesday, December 8th at 7:30 p.m.

 

CEEP extension and Janitor’s Closet

Verbal response regarding our request for extra hours has been received from MHA Derrick Bragg. Written notification should be received within a couple of days.

 

 

Clerk/Manager requested and received approval from Municipal Affairs to build a Janitor’s Closet at the Rec. Center under the current CEEP Program with the town covering the expense of the materials.

Duties to be added under the CEEP extension include:

- Foundation and Bird Blind – repair or replace

- Install steps to the Town Garage

- Painting walls and baseboards at the Rec;

- Painting walls and baseboards in the meeting room and office at the Fire Hall

- Painting walls and baseboards on all interior areas of the Municipal Building.

 

Finance:                     Water Tax

Motion-4683-20-Councillor D. Howell/Councillor M. Wheaton

Resolve to enter into a “Privileged Session” to discuss this topic.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor D. Day

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

                                    Discussion

 

                                    Motion-4684-20-Councillor M. Wheaton/Councillor G Blackwood

                                    Resole to return the meeting to an “Open Session”

 

                                    In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor D. Day

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

The property at 19 Burry’s Lane meets the criteria for vacant houses that are disconnected from all other services be exempt from Water Tax. Exemption was approved as per policy.

                                   

Public Works:           Water Report

The water test results from Government Services conducted on November 17th, 2020 were satisfactory.

 

Chlorine Readings

Chlorine Readings for the month of November were presented to and reviewed by members and found to be within guidelines.

 

Public Works:           Water Usage/Flow Data

The Monthly Water Usage and Flow Data for the month of November was presented to and reviewed by members. The average water usage was 122,573 gallons per day.

 

Abandoned Car – Safety issue

Pictures of a car tipped on its side were presented to and reviewed by members. The vehicle is located on private property and the town has no authority to remove a vehicle from private property; therefore, no action was taken on this matter.

 

Accounts

Payable:

Bell Aliant                                          $   302.23 – Phone/Fax/Internet – Mun. Bldtg.

Bell Aliant                                          $     76.70 – Phone – Fire Dept.

Bell Mobility                                      $     44.10 – Phone – Cell

Carmanville Value Grocer                  $     26.02 – Janitorial/Kitchen Supplies

Carmanville Value Grocer                  $       7.78 – Kitchen Supplies

EMCO                                                 $1,034.77 – Waterline Supplies

NL Power                                            $1,794.67 – Hydro – Street Lighting

Central NL Waste Management          $1,632.00 – Tipping Fees

NAPE                                                  $     78.71 – Union Dues

Receiver General for Canada              $3,342.75 – Payroll Remittance

CIBC Mellon                                       $   482.36 – Pension Premiums

Pennell’s Service Station                    $   91.89 – Town Pickup Oil Change

G & M Services                                  $   561.54 – Gas: Town 399: FD 163

Tulk’s Home Hardware                       $   959.93 – FD Batteries/Rink Repairs

Computer Shack                                  $   471.45 – Toners

 

 

                                    Motion-4685-20-Councillor G. Blackwood/Councillor D. Howell

                                    Resolve that the outstanding accounts be paid in full as presented.

 

                                    In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor D. Day

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

New Business:           Fence Heights

A request for Council to initiate a by-law regarding fence heights was presented to discussed by members. Members were in agreement that there are no by-laws currently in place and they have no intention to put them in place.

 

Waterline Leak

The possible source of a waterline leak at 22 Noggin Cove Road was discussed by members. Members were in agreement to first determine the source of the leak then members would decide how to proceed from there.

 

Members

Business:                    S.C. Drive Through

A Notice and Safe Work Procedure to host a Santa Claus Drive Through on December 12th, 220 adhering to all COVID-19 guidelines was presented to and approved by members.

 

Tree Lighting

Councillors will try to get a tree this week. The date for a Virtual Tree Lighting is yet to be determined.

 

Christmas Holidays

Members were in agreement that the Town Office would be closed on Christmas Eve and New Year’s Eve as per past practice.

 

Christmas Bonus

(Clerk/Manager left the meeting at 9:50 p.m. re conflict of interest)

Discussion

(Clerk/Manager was invited back to the meeting at 9:55 p.m.)

 

Members

Business:                    Christmas Bonus

Members were in agreement that the Christmas Bonus for Staff would be the same as in the previous year.

 

Adjournment:            Motion-4686-20-Councillor D. Howell/Councillor D. Day

Resolve that Council do now adjourn to meet again on December 21st or at the call of the Chair.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor D. Day

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Meeting was adjourned at 10:00 p.m.